Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year 01 07 2020 To 30 06 2021
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1177827
Chippenham Lions Club (CIO)
Lions Club of Chippenham
Charity's principal address We have no permanent address. The Lions Club Secretary acts as the focal point for correspondence. Derek Angell 1 Kensington Way Chippenham SN14 0UG Postcode SN14 0UG
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| James Dutch | Chippenham Lions Club | |||
| Derek Angell | Secretary | Chippenham Lions Club | ||
| Norman Hamlen | Treasurer | Chippenham Lions Club | ||
| Barbara Hearn | Chippenham Lions Club | |||
| Susan Flavin | Chippenham Lions Club | |||
| Ian Gilbert | Past President | Chippenham Lions Club | ||
| Jeff Daws | Vice President | Chippenham Lions Club | ||
| Martin Clancy | President | Chippenham Lions Club | ||
| Trustees Year 2019/2020 |
||||
| Ian Gilbert | President | |||
| Patricia Blake | ||||
| Norman Hamlen | Treasurer | |||
| Derek Angell | Secretary | |||
| Edward Greves | Past President | |||
| Susan Flavin | ||||
| Jeff Daws | ||||
| Martin Clancy | Vice President | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by full membership of The Chippenham Lions Club (CIO) Trustee selection methods
-
(eg. trust, association, company)
-
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
Chippenham Lions Club (CIO) is a local club formed as part of Lions Clubs International voluntary service organisation that helps local clubs and organisations to serve their local communities. Clubs are Chartered as separate entities with their own constitution but have links to other clubs in their Zone, to their District in the South Centre of England, the Multiple District of the UK and to Lions Clubs International. This provides a vehicle for the exchange of ideas to benefit the Local, National and International aims of Lions Clubs in their Charity activities.
Major Risks.
As the Chippenham Lions Club does not own property or employ anyone risks are considered to be low. All Lions Clubs and Trustees are covered by Lions Multiple District Insurance Policy.
To guard against insolvency the Trustees ensure that grants are only made against available funds.
- trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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The Objects of all Lions Clubs are to create and foster a spirit of understanding among the peoples of the world. Promote the principle of good government and citizenship. Take an active interest in the civic, cultural, social and moral welfare of the community. Unite the clubs in the bonds of friendship, good fellowship and mutual Summary of the objects of the understanding. charity set out in its Provide a forum for the open discussion of matters of public interest, governing document provided however that partisan politics and sectarian religions shall not be debated by club members. Encourage service minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours. Throughout the year the Chippenham Lions Club (CIO) put on numerous events to raise funds for making grants to local, national and international good causes. These include Jazz on a Summers Evening, Music concerts, Christmas Bazaar, Selling Mulled Wine at the Christmas Lights switch on of both the towns of Chippenham and Corsham, our Christmas Carol Float that we take around the towns of Chippenham and Corsham, Carol Singing, Burns Night Supper, Sale of Easter Eggs and our Classic Vehicle and Family Fun Day. After deductions of valid expenses the balance of monies is used to Summary of the main support local Community Projects, individuals, National and International activities undertaken for the Projects. public benefit in relation to These grants are made on the proposals of the Community Services these objects (include within committee, voted on by the Lions Club members and approved by the this section the statutory Trustees. declaration that trustees have The administration of the club is supported by an annual subscription had regard to the guidance paid by all member of the Chippenham Lions Club (CIO) issued by the Charity Significant grants were made to the following local organisations and Commission on public individuals throughout the financial year. See section D last para benefit)
Additional details of objectives and activities (Optional information)
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Grant Making Policy. Under the terms of the Clubs Constitution, Trustees apply funds at their discretion, making grants where they believe that their contribution will make a real difference. Grants are made in furtherance of our Charitable Objectives. The Trustees have determined that all applications for grants will be considered but priority will be given to the local areas of Chippenham and Corsham. Funding requests are also considered from Lions Clubs You may choose to include International Foundation(LCIF) further statements, where All applications are investigated by the Community Services Committee relevant, about: prior to approval of any grant. policy on grantmaking; Local Charities Youth Groups, Disability Groups, Groups working with the Elderly, Residential Nursing Homes and Individual Appeals. policy programme related ’ Youth and Children s Organisations Sport related Groups or investment; individuals, Scouting and Guiding, Youth Club activities, Young people contribution made by undertaking overseas assignments. volunteers. Community Facilities Relief of hardship for Individuals and Families, Village Hall Projects and Community Group Activities. Applications from large National Charities are not normally considered(unless for the use of local branches) Exclusions The Trustees will not normally approve the use of funds for Medical Research of International, National or Local based Charities. Responsibilities for which Government has a statutory responsibility to provide.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
This year has been particularly difficult with all of our fund raising events being cancelled due to the on going problem of COVID 19 this has caused us to fall back on reserve funds and the many small donations we have received. The following is a list of local organisations the Lions Club of Chippenham supported.
Chippenham Hospital Radio 300.00 Asthma Relief 500.00 Julia’s House 1000.00 Chippenham Food Bank 65.00 Christmas Meals 371.54 Wiltshire Digital Drive 500.00 Message in A Bottle 80.00 Springboard 500.00 Wiltshire Search & Rescue 200.00 Poppy Appeal 18.50 Plus a number of individual Grants 982.96
Further to this The Lions Club of Chippenham made the following National and International Grants.
Lions Multiple District Youth Trust 162.00
During this period the club organised / supported the collection of spectacles, these are recycled for use in developing countries by the Chichester Lions club.
Organised and funded the Message in a Bottle Scheme, this was done in conjunction with local doctors surgeries and social organisations. The bottles are placed in a person’s fridge with a sticker on the door to bring to the attention of emergency services the medical needs of vulnerable people.
At Christmas we prepare and distribute around 25 meals and gifts to people in need.
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Section E Financial review
Given the Chippenham Lions Club (CIO) scale of operation and the fact Brief statement of the that grants and donations are only approved within the limits of funds charity’s policy on reserves available at any given time we do not hold significant reserves. However at the end of each financial year we look to hold a reserve of between £3000 to £5000 to cover emergency requests that may arise and to cover expenditure of future fundraising activities.
Details of any funds materially We have no funding deficits in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
As stated above the vast majority of our funding comes from the various activities we organise to raise money, with a small percentage coming from donations.
We do not have an investment policy as it is the aim of the club to return all monies raised back in to the community.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
The Chippenham Lions Club(CIO) accounts have been externally examined and approved.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Norman Hamlen Position (eg Secretary, Chair, Treasurer etc)
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Date 8th February 2022 TAR March 2012
| Chippenham Lions Club | Chippenham Lions Club | Chippenham Lions Club | No (if any) | No (if any) | No (if any) | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/07/2020 Period start date |
To | 30/06/2021 Period end date |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 4,884 3,006 2 1,500 - - - - 9,392 - - - 9,392 4,880 101 294 56 779 - - - 6,110 70 - 70 6,180 3,212 625 3,837 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 4,884 3,006 2 1,500 - - - - 9,392 - - - 9,392 4,880 101 - 294 56 779 - - - 6,110 70 - 70.00 6,180 3,212 |
Last year to the nearest £ |
||
| Fund RaisingEvents | 4,884 | 34,303 | |||||
| Donations | 3,006 | 1,612 | |||||
| Interest Received | 2 | 15 | |||||
| Transferred from Savings Account | 1,500 | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Sub total(Gross income for AR) |
9,392 | 35,930 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 35,930 | |||||||
| Charitable Donations Made | 4,880 | 21,603 | |||||
| Insurance | 101 | 96 | |||||
| LotteryLicence | 20 | ||||||
| Garage Rental | 294 | 290 | |||||
| Sundries | 56 | 250 | |||||
| Fund RaisingCosts | 779 | 8,660 | |||||
| - | |||||||
| - | |||||||
| - | |||||||
| **Sub total ** | 6,110 | 44,203 | |||||
| A4 Asset and investment purchases, (see table) |
|||||||
| 2 x Zettle Machines | 70 | 696 | |||||
| - | |||||||
| **Sub total ** | 70 | 696 | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 44,899 | |||||||
| 3,212 | - | - | 3,212 | - 2,842 | |||
| - | - | - | - | ||||
| 625 | - | - | 625 | 4,869 | |||
| 3,837 | - | - | 3,837 | 2,027 |
CCXX R1 accounts (SS)
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature None Details Details None Current Account Savings Details Details Total cash funds (agree balances with receipts and payments account(s)) None Details None |
Unrestricted funds Restricted funds to nearest £ to nearest £ 3,837 - 7,757 - - - 11,594 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Norman Hamlen Derek Angell |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Norman Hamlen | |||
| Derek Angell |
CCXX R2 accounts (SS)
13/02/2022
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