– Account Summary 1[st] January 2022 31[st] December 2022
We have managed to improve our income on 2019; some regular hires have left but we have welcomed new hires, with the benefit of them hiring more often and for longer hire periods. We continue to have a healthy amount of requests for children’s parties at weekends, and have had requests to use the West Hall more frequently also.
You will note that utilities are increasing, the same as they are for everyone. Oddly with the exception of our water bill, however this is not as it seems. We noticed the water DD seemed rather large and we were accruing a large amount of credit. For a while we have reduced the DD until we have worked our way through that and of course it the DD will then go up, but the money may as well be in our account rather than the water company’s! We will be changing again for gas and electricity, (we have to, as Opus will no longer supply gas), chasing the best price that’s also eco friendly.
Our expenditure is on a par with the previous two years if you take out the redevelopment costs for surveys etc. We have had to pay out some £16,000 for architects, ecology surveys, bat surveys conservation and landscaping surveys, transport surveys and the planning portal costs to MBC. Otherwise, we would have a bigger surplus than £700 and we still did not have to dig into our savings to pay for this. Effectively we made £16,700 surplus but reinvested £16,000 back into the redevelopment.
You will see we have opened a savings account to enable us to show we have savings to be able to apply for grants and show we can match funding in readiness for the redevelopment – assuming we have planning permission.
Donations are contributions to the warm welcome space that we joined in with alongside the churches and Girl Guides. We have committed our support to this again this winter and money previously donated will be put towards this.
We did have to make some repairs to some parts of the NH roof and boiler / radiator parts. We also installed a new noticeboard at the front of the boundary so our regular hires can advertise their events.
Considering how some businesses have struggled post covid, I think we have had a good year.
Staplehurst Community Centre Accounts Summary 1.1.2022 - 31.12.2022
| 31/12/2022 | 31/12/2021 | 31/12/2020 | 31/12/2019 | |||||||
|---|---|---|---|---|---|---|---|---|---|---|
| INCOME | ||||||||||
| Hire and Rent received | ||||||||||
| North & South halls | £25,930.00 | £22,476.88 | £12,502.95 | £24,406.09 | ||||||
| West Hall/Snooker room | £1,991.00 | £0.00 | £65.00 | £390.00 | ||||||
| External area rents | £600.00 | £880.00 | £520.00 | £480.00 | ||||||
| Commercial rents | £9,182.50 | £5,520.00 | £3,313.00 | £5,573.50 | ||||||
| Events | £0.00 | £0.00 | £0.00 | £69.00 | ||||||
| total | £37,703.50 | £28,876.88 | £16,400.95 | £30,918.59 | ||||||
| Deposits returned | from previous year | £0.00 | £0.00 | £0.00 | -£376.50 | |||||
| refundable deposits held at 31/12 | £75.00 | £0.00 | £0.00 | £0.00 | ||||||
| refund/expend checks yet to clear | £0.00 | £0.00 | £0.00 | £445.00 | ||||||
| Donations / refunds/grants | £3,940.00 | £12,852.50 | £15,158.32 | £0.00 | ||||||
| total | £41,718.50 | £41,729.38 | £31,559.27 | £30,987.09 | ||||||
| cleared o/standing hire fees from previous | ||||||||||
| year | £373.50 | £1,844.25 | £5,589.00 | £1,124.50 | ||||||
| written off from previous year/COVID | ||||||||||
| refunds | £74.00 | £377.00 | £0.00 | -£170.00 | ||||||
| o/standing hire/rents at year end | -£325.75 | -£400.50 | -£1,844.25 | -£5,589.00 | ||||||
| Total Income | £41,840.25 | £43,550.13 | £35,304.02 | £26,352.59 | ||||||
| EXPENDITURE | ||||||||||
| Rates | £0.00 | £0.00 | £0.00 | £0.00 | ||||||
| Water | £96.40 | £1,868.90 | £631.03 | £1,163.32 | ||||||
| Gas | £2,636.80 | £2,589.54 | £5,704.66 | £4,235.00 | ||||||
| Electricity | £3,220.60 | £2,916.83 | £4,900.93 | £1,800.76 | ||||||
| Repairs and Maintenance | £5,015.08 | £1,518.63 | £2,071.93 | £1,589.94 | ||||||
| Redevelopment NH | £1,426.00 | £1,809.60 | £0.00 | £0.00 | ||||||
| Redevelopment Architect | £16,176.28 | £1,654.80 | £3,600.00 | £0.00 | ||||||
| Insurance | £2,914.28 | £2,531.51 | £2,386.34 | £2,259.49 | ||||||
| Bins/cleaning/Material & Supplies | £8,886.12 | £6,686.94 | £4,610.26 | £7,553.92 | ||||||
| Sundry expenses | £768.38 | £1,244.16 | £298.29 | £702.18 | ||||||
| Certificates/licences | £219.36 | £0.00 | £396.15 | |||||||
| Events | £0.00 | £0.00 | £656.25 | £940.80 | ||||||
| total | £41,139.94 | £23,040.27 | £24,859.69 | £20,641.56 | ||||||
| Excess of income | over | expenditure | £700.31 | £20,509.86 | £10,444.33 | £5,711.03 | ||||
| Accumulated excess at | 1st January | £76,343.37 | £55,833.51 | £45,389.18 | £39,678.15 | |||||
| Accumulated excess at | 31st December | £77,043.68 | £76,343.37 | £55,833.51 | £45,389.18 | |||||
| Balance 31st December Represented by: |
£77,043.68 | £76,343.37 | £55,833.51 | £45,389.18 | ||||||
| CAF Bank | 0 | Closed 10.7.20 | 5964.81 | |||||||
| Nat West Bank | 0 | Closed 24.8.20 | 33667.27 | |||||||
| SVC Lloyds Bank | 0 | Closed 25.4.22 | 60041.27 | 55039.42 | 4619.82 | |||||
| SCC Lloyds Bank | 76099.44 | 15628.01 | ||||||||
| SCC SAVER | 350.15 | |||||||||
| Cash held | 594.09 | 674.09 | 794.09 | 1137.28 | ||||||
| £77,043.68 | £76,343.37 | £55,833.51 | £45,389.18 |
As of 1.8.21 we traded under Staplehurst Community Centre CIO.
Independent examiner’s report to the Staplehurst Community Centre, Staplehurst, Kent. For the year ended 31st December 2022
This report on the financial statements of the Staplehurst Community Centre for the year ended 31st December 2022, which are set out on the accompanying pages, is in respect of an examination carried out in accordance with section 43 of the Charities Act 1993 (‘the Act’).
Respective responsibilities of the Staplehurst Village Centre and the examiner
As members of the Staplehurst Village Centre you are responsible for the preparation of the financial statements; you consider that the audit requirement of the Regulations and section 43(2) of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act. That examination includes a review of the accounting records kept by the Staplehurst Village Centre and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act; and to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.................................................... Graeme Smith ACMA CGMA
2 Vine House, High Street, Staplehurst, Tonbridge, Kent TN12 0AR
18[th] February 2024