Shak•8p•ar• Llons Club ICIO) TnMtee8 Annual Roport 2023-24 Shakespeare Lions Club (CIO) incorporatlng Alcester Llons Club (Branch Club) Registered Charity Number 1177788 Trustees Annual Report for the Year Ended 30th June 2024 Legal and Administratlve Detalls: Lions Club Name: Shakespeare Lions Club (CIO) 11th October 2018 Charity Name.. Shakespeare Lions club (CIO) Regi8tered Charlty No: 1177788 Prlnclpal Addrem: The Charty has no registered permanent address: the Lions Club T￿aSurer acts as the focal point for corrnporKlence'. Dav￿ Dumper, 99 Shottery Road, Stratford upon Avon, Warwickshire, CV37 9QB Formation Date: Charlty Constitutlon: Incorporation Oeed dated 11 th October 2018 Curront Trust￿8, 2023-24: Ex Officio Trustees". Anne Tumer (President) appointed 11 Oct 2018 Janet Long (Secretary) appointed 1 Jul 2022 David Dumper (Treasurer) appointed 11 Oct 2018 Elected Trustees Timothy Hewson-stoate (Trustee) appointed 1 Jul 2021 Trevor Lloyd-Adams (Trustee) appointed 11 Oct 2018 David Millington (Trustee) appointed 11 Oct 2018 David Beese (Trustee) appointed 1 Jul 2023 Resignations, 2023-24 Charles Williams ffrustee) resigned 1 Jul 2024 Page I Shakospeare Llons Club {ClOI TnMttt8 Annual Report 2023-24 Bankern: Bardays Bank UK PLC (Stratford upon Avon Branch) Markel Cross, Stratford upon Avon, CV37 6AP Lloyds Bank plc, PO Box 1000, Andover. Hampshi Independent Examiner: Mr Ashley Pettrfer, 5 Shottery Road, Stratford upon Avon, CV37 9QA Alms and Organisallon Llons Clubs Int•rnatlonal Shakespeare Lions Club (CIO) is a local Club fornied as part of Lions Clubs Intemational voluntary service organisation that helps. supports, and guides local Clubs lo serve their local communities. Clubs are chartered as separate entities with their own constitution but have links lo other clubs in their Zone. to their District in the Midlands & West of England. the Multiple District of the UK and to Lions Clubs Intemational. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co- operation the clubs work together to help on national and inlemational charitable projects. Ro8trlctlons: There are no restrictions induded in the Charity Deed. Shakes￿are Llon8 Club (CIO) Shakespeare Lions Club (CIO) 18 a voluntary organisation which exists to help the local communrty in Stratford upon Avon and surrounding area and support, as il sees fit, Lions Clubs. national and intemational projects. The administration of the Club is wholly financed by its memb8rs. All time to organise activities to raise funds and provide community service 18 given freely by the members and fn'ends of the Lions club. for no payment or reward. The Charity was incorporaled on 11 Oct 2018 from the previou8 non-registered entity known as Shakespeare Lions Club chartered in 1967 as part of Lions Clubs Intemational and seNing Lions International initiatives and the local community. The objecls of each Lions Club are to.. • create and foster a spiril of understanding among the peoples of the worfd., promote the prinaples of good govemment and good citizenship.. take an adive interest in the civic. cultural, social and moral welfare of Ihe communrty". unite the ¢lubs in the bonds of friendship. good fellowship and mutual understanding., provide a forum for the open discussion of matters of public interest,. provided, however, that partisan politics and sectarian religion shall not be debated by Club members.. encourage service-minded people to seprfe their communily without personal financial reward. and lo encourage efficiency and promote high ethical standards in commerce. industry, professions. public works and private endeavours. Page 2 Shake8poar• Llons Club ICIO) Truste￿ Annual Report 2023-24 Membership The Lions Club's membership at the beginning of the year was 36 with 21 men and 15 women. At the end of the year the membership was 35 with 21 men and 14 women. In undertaking its work, the Charity ￿lieS on the membern of the Shakespeare Lions Club ICIO). All members a￿ volunteers., their time is given freely and WFthout Gharge and without this support the charity would not be able to function. Family, friends, and other volunteers also assist with fund raising, giving freely of their ts'me. Shakespeare Lions Club (CIO) is managed by its members and meets monthly at "Business Meeting.. The CSub elects and appoints annually, Trustees meet as reuired to discuss strategic or important issues. Detailed affairs relating to fund raising and decision8 on Communty Seniice proposals and donations are Considered at regular monthly commfftee meetings. Club members paid an annual subscription of £60 These 8ub8CriPtion8 together with fundraising social events for members, furKI the members. dues which are paid to support Lions District, Lions Muttiple Dislrict and Lions Club Intemational administration and for the administration of the Club. These monies. relating to the administration of the club, are accounted for entirely separately from the charitable and Chanty fund-raising monies. Trust Compo8itlon In accordance with the Trust Deed. the Charity is currently managed by seven Truslees of whom, the Club President, Secretary and Treasurer are exThofficio plus four elected Trustees. One new Trustee is elected each year to sepie for a threethyear period. Trustees may be re- elected to serve. The Trustees are elected at the same time as the Lions Club Officers and Directors by the members of the Lions Club in March each year and take office on 1st July following. Trustees are made aware of their roles and responsibilrties and are provided with copies of the Charity Commission guidance CC3 'The Essential Trustee" Trustees are also encouraged lo attend the Lions Di8trid 105CW Forum where guidance is given on the role of Trustees. The Club'8 charitable work and donth'ons are administered through the Trust. Donations and grants are considered in accordance wrth the Lions Club l Trusfs Grant Making Policy. All financial expendrtures and donations are individually approved by a majority of the m8mb8rs present al the monthly business meeting, subject to the￿ being a quorum of four trustees in attendance. The Chairperson, the Lion Presidenl, having 8 casting vote. . Purpo808 of thg CIO The Charitable purposes of the CIO fall into the following general categories: the improvement of health or the saving of lives. the relief of those in need. by reason of youth, age, ill-health, disabilrty, or other disadvantage. the advancement of citizenship or communty development. the relief of financial hardship. the advancement of environmental protection or improvement. Page 3 Shakupearn Llons Club (CIO) Tn*tOes Annual Roport 202>24 Finance and Actlvities Income The Charity A¢¢ount relies mainly on the Shakespeare Lions Club {CIO) for its income with additional grants and sponsorship sourced from local charities and business. Members and friends of the Club undertake a variety of fund-raising activities throughout the year. The main income streams of the dub during the year were derived from.. Grants Recelved Stratford upon Avon Municipal Charities £800 Programme Lucem Solar Fams Ltd £1000 to support Lrfe Skills Training Gffts & Oonatlons Gift Aid on Charity Funds £1096 and Members subscriptions £210 Fund Ral•lng During December 2023 our Santa Sleigh visited housing estates in Stratford upon Avon collecting public donations with static co118Ctions at supermarkets and street mark8t. Thes8 collections arranged under licence from Stratlord on Avon Distnct Council raised a net income of £4033 Easter Eggs placed with schools and pubs by both Shakespeare Lions together with an Easter Hamper raffle and Alcester ￿n8 raised a net income of Shakespeare £1256 and Alcester £273 Members volunteered to help marshal Shakespeare Marathon in Apr 2024 and their fee of £800 was posted to the charity account Miscellaneous fund raisers Shakepeare Lions £508 Alce8t8r £1478 The above amounts are after deduction of valid expenses. the said fund8 only being donated to service activities or to worthy causes on the recommendation of the Club's Community Services Committee and the Lions Club members. These are approved by the Trustees in accordance wrth the Charitable Trusvs Grant Making Policy. A separate income stream in the fwm of subscrimions paid by members supports the administration of the club. Social events and 100 club designated as being for administration rather than chanty, supplements the administrats'on of the ¢lub. Donations made by Shako8pear• Lions Club (CIOI Shakespeare Lions Club made financial donations throughout the year mainly to local individuals and causes, and some to Lions Intemational inrtiatives. the funds of the charty are mainly raised locally. grants similarly are gNen to local causes. Pa8e 4 Shake8pearn Llon8 Club (CIO) TnMt•es Annual Report 2023-24 DonationslGrants of more than £100 made to local communrty community causes.. Citizens Advice South V¥lar¥Yickshire £1000 Stratford upon Avon F¢)odbank £250 LrfeSpa￿ Trust £250 WaTriickshire & Northamptonshire Air Ambulance £250 WaThviGkshire Reminiscence Action Project £250 Rubbish Friends £250 Tiddington Scouts £250 Shakespeare Hospice Friends £250 Warwickshire Rural Community Transport £250 Stratford Riding for The Disabled £200 Phoenix Players £200 Stratford upon Avon Sports Club £100 Donations made to National and International Lions appeals.. £170 ROAR - Lions Primary Schools Competition - Bridgetown Primary School £144 Lions MD105 Youth Projects £100 North Sea Lions Project 2023124 Donations made by our branch dub Alcester Lions Marie Curie Cancer Care £500 Child's disability pushchair £31)0 for an Alcester family Tru8ts•8' Romunoratlon & B•n•ffts No trustee received remuneration during the pasi twelve Months Comfflunlty S•rvi¢e A¢tiviti•8 Llfe Support Skllls Shakespeare Lions Club (CIO) has invested in training equipment to teach students at local Grammar & High Schools and members of the public CPR & AED skills. Training is undertaken by Lion members in conjunction with Strafford Ambulance Association. Since 2016 we have trained 1712 School Leavers and 231 Adults Recycllng each month we recyde about 1,500 pairs of spectacles for use in developing ¢ountrie8 via Lions Intemational. Youth we are involved in various Lions youth initiatives. This last year we supported ROAR which is a UK Lions project where primary Schools throughout the nation are invited to participate. Bridgetown Primary School in Stratford entered the ¢ompetrtion At Christmas we provide gifts and cheer for Ihe patients and nursing staff at Stratford Hospital Page 5 8hako8peare Llon8 Club ICIOI Trustets Annual Roport 2023-24 Reserves Policy Given the chartty's scale of operation and the fact that it only dispenses grants I donations within the limit of its furKls at any given time rt is not considered that there is a need for significant reserves. However, the Charitable Trust looks to maintain a minimum balance in its account of £1,000 to pre-pay for fvndraising initiatives and to cover any urgent needs or requesls for financial grantsldonations. Rlsk Pollcy Not having propety interests or employees, the Charity's exposure to risk is relatively low. The Trustees are covered to the level of £5 million by the Trustees, indemnity element of the Lions Multiple District Insurance policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main Per￿1ved risk is insolvency. This is addressed by the trustees ensuring that grants I donations do not exceed the available funds held by the Charrtable Trust Fund at any given time. The Risk Policy of Ihe Trust is subject to annual review. Review of Financial Activities and Affairn The financial accounts of the Shakespeare Lions Club (CIO) for the year ended 30th June 2024 are attached to this report. These have been independently examined and approved. CIO R•gistration It should be noted Ihat in December 2017 Shakespeare Lions Club applied to the Charity Commission to reglster as a Charitable Incorporated Organisation (CIO) On 3rf Apnl 2018 the Charrty Commission approved the registration of Shakespeare Lions Club (CIO) and entered it onto the Register of Charities wrth the Registered Charrty Number 1177788. The CIO has sought and obtained a Section 105 Order from the Charity Commission to transfer the assets and liabilrties of Shakespeare Lions Club la non-registered Lions Clubl to th8 cio. The fomiation of the CIO involving the adoption of the CIO Constitution, Lions Club By-law8 and Grant Making Policy took plarA on 11th October 2018. The assets of Shakespeare Lions Club were then transferred to the new CIO. It should be noted that these actions hav8 been taken be¢au$e the Charity Commission have advised that the most appropriate entity for a Lion8 Club 18 a CIO. Slgned on behalf of the Tru8tse8: President Patricia Anne Tumer Treasurer David Dumper Page 6 CHARITY COMMISSION FOR ENGLAND AND WALES Shllkn•pe•re LiorrJ Club ICIOI CoMdld•ts Receipts and payments accounts CC16a For th• p•rlod To 01-Juk23 3￿JUn￿24 Section A Receipts and payments UnMtrl¢tgd lund• R￿tricted fvnd• Endowm•nt fund• Total fund• Last year WJ ty• wr¥t£ to th• nMrMt£ to th• A1 R•c•l Fund Raising DoDaiions & Gr8nli so￿1c8 Prqecti Sundry Inmn Glft NAd Ad￿￿￿traI￿ Incor 195 230 426 372 4070 4,070 ub tot•l( ross income for ARJ 11.942 16,972 15,436 A2 A••et and InvMtsn?nt ￿10*. ub tot•1 IS,M2 1,030 18,072 15,430 A3P• m•nts Fund R•iiin Grnnla Serwc• Proocls Sundry Exyna 1.X2 1,X2 4,945 1.17¥ 3,070 9,860 1,273 410 Admini8trwKn 3,187 Sub lotal io.w• 17,471 A4 **••t and Inv••tm•nt urch¥•￿. ••? t•b Sub tot*1 10,818 768 11.5 17,471 Net of rncelpts/fpaymentsJ AS Tran•lern belw••n fund8 A6 Cash fund• la•t •nd Cash fund¥ thls ymr •nd 4124 S,386 2,036 7.392 12.516 100 7A92 12.878 9,527 7,492 CCXX R1 arKounts ISSI 12103r2025 Section B Statement of assets and liabilities at the end of the period Unrest￿Cted Restrfjeted fund• lund• Endowmènt fund• ne*rnJt £ Uietdii> B1 ¢a8h fund8 CHARITY A¢£¢xmts 1.6n Tot•1 c*sh funds 11,274 Unr••trlct•d fvnd• R•8trlct•d fund• to r￿￿1£ Endowm•nt lund• to E D•tall• lo 11.274 Fund 10 *hl¢h Cuff•ntvthlu• Delails Cotsi lopdoMII 83 Inv••tm•nt ao••ts Fund Curr•nt YMI on•1 Details B4 A88•ts retaln•d for th• charlty's own u8• Fundto whKh *Jnount du• Whon du• Oetsil$ B5 Llablllti Signèd by tsn8 IY Nvo tru8to98 on behalf of 811 Ihe trustees Sianalure Print Name Date of rov81 CCKX R2 accounts Iss) 1210312025