**Shakespeare Lions Club (CIO) Trustees Annual Report 2021-22** **__________________________________________________________________________________** # **Shakespeare Lions Club (CIO)** ## **incorporating** **Alcester Lions Club** (Branch Club) # **Registered Charity Number 1177788 Trustees Annual Report for the Year Ended 30[th] June 2022** ## **Legal and Administrative Details:** **Lions Club Name:** Shakespeare Lions Club (CIO) **Formation Date:** 11[th] October 2018 **Charity Name:** Shakespeare Lions club (CIO) **Registered Charity No:** 1177788 **Principal Address:** The Charity has no registered permanent address; the Lions Club Treasurer acts as the focal point for correspondence: David Dumper, 99 Shottery Road, Stratford upon Avon, Warwickshire, CV37 9QB ## **Charity Constitution:** Incorporation Deed dated 11[th] October 2018 ## **Current Trustees, 2022-23:** Ex Officio Trustees: Charles Williams (President) appointed 10 Oct 2019 Janet Long (Secretary) appointed 1 Jul 2022 David Dumper (Treasurer) appointed 11 Oct 2018 Elected Trustees David Beese (Trustee) appointed 8 Sep 2022 Timothy Hewson-Stoate (Trustee) appointed 1 Jul 2021 Trevor Lloyd-Adams (Trustee) appointed 11 Oct 2018 David Millington (Trustee) appointed 11 Oct 2018 Anne Turner (Trustee) appointed 11 Oct 2018 Resignations, 2021-22 June Lloyd Adams, resigned 30 Jun 2022 Gillian Keeley, resigned 30 Jun 2022 Page 1 **Shakespeare Lions Club (CIO) Trustees Annual Report 2021-22** **__________________________________________________________________________________** ## **Bankers:** Barclays Bank UK PLC (Stratford upon Avon Branch) Market Cross, Stratford upon Avon, CV37 6AP Lloyds Bank plc, PO Box 1000, Andover, Hampshire **Independent Examiner:** Ashley Pettifer, 5 Shottery Road, Stratford upon Avon, CV37 9QA ## **Aims and Organisation** ## **Lions Clubs International** Shakespeare Lions Club (CIO) is a local club formed as part of Lions Clubs International voluntary service organisation that helps, supports, and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitution but have links to other clubs in their Zone, to their District in the Midlands & West of England, the Multiple District of the UK and to Lions Clubs International. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work together to help on national and international charitable projects. ## **Restrictions:** There are no restrictions included in the Charity Deed. ## **Shakespeare Lions Club (CIO)** Shakespeare Lions Club (CIO) is a voluntary organisation which exists to help the local community in Stratford upon Avon and surrounding areas and support, as it sees fit, Lions Clubs’ national and international projects. The administration of the Club is wholly financed by its members. All time to organise activities to raise funds and provide community service is given freely by the members and friends of the Lions club, for no payment or reward. The Charity was incorporated on 11 Oct 2018 from the previous non registered entity known as Shakespeare Lions Club chartered in 1967 as part of Lions Clubs International and serving Lions International initiatives and the local community. The objects of each Lions Club are to: - create and foster a spirit of understanding among the peoples of the world; - promote the principles of good government and good citizenship; - take an active interest in the civic, cultural, social and moral welfare of the community; - unite the clubs in the bonds of friendship, good fellowship and mutual understanding; - provide a forum for the open discussion of matters of public interest; provided, however, that partisan politics and sectarian religion shall not be debated by club members; - encourage service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours. ## **Membership** Page 2 **Shakespeare Lions Club (CIO) Trustees Annual Report 2021-22** **__________________________________________________________________________________** The Lions Club’s membership at the beginning of the year was 35 with 22 men and 13 women. At the end of the year the membership was 33 with 20 men and 13 women. In undertaking its work, the Charity relies on the members of the Shakespeare Lions Club (CIO). All members are volunteers; their time is given freely and without charge and without this support the charity would not be able to function. Family, friends, and other volunteers also assist with fund raising, giving freely of their time. Shakespeare Lions Club (CIO) is managed by its members and meets monthly at a “Business Meeting”. The Club elects and appoints annually, Trustees who meet quarterly to discuss strategic or important issues. Detailed affairs relating to fund raising and decisions on Community Service proposals and donations are considered at regular monthly committee meetings. Club members paid an annual subscription of £60, Our branch club, Alcester, paid annual subs of £50. These subscriptions together with fundraising social events for members, fund the members’ dues which are paid to support Lions District, Lions Multiple District and Lions Club International administration and for the administration of the Club. These monies, relating to the administration of the club, are held entirely separately from the charitable and charity fund-raising monies in separate “Administration” bank accounts. These Administration accounts pay for the administration and running of the two clubs. ## **Trust Composition** In accordance with the Trust Deed, the Charity is managed by nine Trustees of whom, the Club President, Secretary and Treasurer are ex-offico plus six elected Trustees. One new Trustee is elected each year to serve for a three-year period. Trustees may be re-elected to serve. The Trustees are elected at the same time as the Lions Club Officers and Directors by the members of the Lions Club in March each year and take office on 1[st] July. Trustees are made aware of their roles and responsibilities and are provided with copies of the Charity Commission guidance CC3 "The Essential Trustee". Trustees are also encouraged to attend the Lions District 105CW Forum where guidance is given on the role of Trustees. The Club’s charitable work and donations are administered through the Trust. Donations and grants are considered in accordance with the Lions Club / Trust's Grant Making Policy. All financial expenditures and donations are individually approved by a majority of the members present at the monthly business meeting, subject to there being a quorum of 5 trustees in attendance. The Chairperson, the Lion President, having a casting vote. ## **Purposes of the CIO** The Charitable purposes of the CIO fall into the following general categories: - the improvement of health or the saving of lives. - the relief of those in need, by reason of youth, age, ill-health, disability, or other disadvantage. - • the advancement of citizenship or community development. - the relief of financial hardship. - the advancement of environmental protection or improvement. ## **Finance and Activities** Page 3 **Shakespeare Lions Club (CIO) Trustees Annual Report 2021-22** **__________________________________________________________________________________** ## **Income** The Charity Account relies mainly on the Shakespeare Lions Club (CIO) for its income with additional grants and sponsorship sourced from local charities and business. Members and friends of the Club undertake a variety of fund-raising activities throughout the year. Covid 19 and its related restrictions severely limited the operation and activity of the club from Mar 2020 until Sep 2021, when monthly meetings were discontinued via Zoom and reinstated at the White Swan Hotel, Stratford upon Avon. The main income of the club during the year was derived from: ## **Grants Received** - Waitrose £300 (Alcester) ## **Gifts & Donations** - £2,000 from anonymous donor - £772 from Wellesbourne Lions Raft Race committee being our 50% share of balance left after the event was discontinued in 2017 ## **Fund Raising** - Christmas Hamper raffle raised £141 - During December 2021 our Santa Sleigh visited housing estates in Stratford upon Avon collecting public donations with static collections at supermarkets and street market. These collections arranged under licence from Stratford on Avon District Council raised a net income of £1,669 - Easter Eggs placed with schools and pubs by both Shakespeare Lions and Alcester Lions raised a net income of £855 Shakespeare and £526 Alcester. - Our branch club at Alcester undertook the following fundraising events – Garage Sale £267 and stall at Alcester Street Market £345 After the deduction of valid expenses, the above funds may only be donated to service activities or to worthy causes on the recommendation of the Club’s Community Services Committee and the Lions Club members. These are approved by the Trustees in accordance with the Charitable Trust's Grant Making Policy. A separate income stream in the form of subscriptions paid by members supports the administration of the club. Social events and 100 club designated as being for administration rather than charity supplements the administration of the club. Also, Lions club members volunteer to be marshals at the Rotary Shakespeare marathon and their fees are donated for the use of the administration of the charity. ## **Donations made by Shakespeare Lions Club (CIO)** Page 4 **Shakespeare Lions Club (CIO) Trustees Annual Report 2021-22** **__________________________________________________________________________________** Shakespeare Lions Club made financial donations throughout the year mainly to local good causes, and some to Lions International initiatives. As the funds of the charity are mainly raised locally, grants similarly are given to local good causes. Donations of more than £100 made to local community good causes: - £1,500 Shakespeare Hospice – Young Ambassador (Abi Hutchinson) bursary project - £1,000 CAB South Warwickshire - Lions poverty relief scheme - • £345 Avon Valley First Responders – purchase of a defibrillator - £250 Lifespace Trust - £250 Stratford upon Avon Stroke Association - £250 Stratford upon Avon Music Festival - £205 ILEAP - £200 Stratford Riding for the Disabled - • £170 ROAR – Lions’ competition for local primary school (Bridgetown) - • £100 Phoenix Players – Panto performance for learning disability audience - Donations made to National and International Lions appeals: • £2,500 LCIF Ukraine Refugee Appeal - £112 Lions MD105 Youth Projects - £100 North Sea Lions Project 2021/22 Donations made by our branch club Alcester Lions - £300 CAB South Warwickshire- Lions poverty relief scheme - • £300 Kenilworth Lions Club for purchase of a mobility scooter - • £165 Alcester Town Council – Christmas Lunches Project ## **Trustees’ Remuneration & Benefits** No trustee received remuneration during the past twelve months ## **Community Service Activities** - **Life Support Skills -** Shakespeare Lions Club (CIO) has invested in training equipment to teach students at local Grammar & High Schools CPR & AED skills. Training is undertaken by Lion members in conjunction with Stratford Ambulance Association. Since 2016 we have trained 1386 persons. In the current years we trained students at Shottery Girls Grammar School, King Edward VI Grammar School Stratford, and Wellesbourne Lions - **Recycling** – each month we recycle about 1,500 pairs of spectacles for use in developing countries via Lions International. We also recycle blister packs. - **Youth** – we are involved in various Lions youth initiatives. **Young Leaders in Service** has been adopted by the King Edward VI Grammar School Stratford and we award annual certificates to their students who have achieved the necessary community service hours under this scheme. **Young Ambassador** is a Lions initiative open to all clubs throughout Europe which recognises service in the community undertaken by young persons. Activity suspended during Covid - At Christmas we provide gifts and cheer for the patients and nursing staff at **Stratford Hospital** ## **Reserves Policy** Page 5 **Shakespeare Lions Club (CIO) Trustees Annual Report 2021-22** **__________________________________________________________________________________** Given the charity’s scale of operation and the fact that it only dispenses grants / donations within the limit of its funds at any given time it is not considered that there is a need for significant reserves. However, the Charitable Trust looks to maintain a minimum balance in its account of £1,000 to pre pay for fundraising initiatives and to cover any urgent needs or requests for financial grants / donations. ## **Risk Policy** Not having property interests or employees, the Charity’s exposure to risk is relatively low. The Trustees are covered to the level of £5 million by the Trustees’ indemnity element of the Lions Multiple District Insurance policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the trustees ensuring that grants / donations do not exceed the available funds held by the Charitable Trust Fund at any given time. The Risk Policy of the Trust is subject to annual review. ## **Review of Financial Activities and Affairs** The financial accounts of the Shakespeare Lions Club (CIO) for the year ended 30th June 2022 are attached to this report. These have been independently examined and approved. ## **CIO Registration** It should be noted that in December 2017 Shakespeare Lions Club applied to the Charity Commission to register as a Charitable Incorporated Organisation (CIO). On 3[rd] April 2018 the Charity Commission approved the registration of Shakespeare Lions Club (CIO) and entered it onto the Register of Charities with the Registered Charity Number 1177788. The CIO has sought and obtained a Section 105 Order from the Charity Commission to transfer the assets and liabilities of Shakespeare Lions Club (a nonregistered Lions Club) to the CIO. The formation of the CIO involving the adoption of the CIO Constitution, Lions Club By-laws and Grant Making Policy took place on 11[th] October 2018. The assets of Shakespeare Lions Club were then transferred to the new CIO. It should be noted that these actions have been taken because the Charity Commission have advised that the most appropriate entity for a Lions Club is a CIO. ## **Signed on behalf of the Trustees:** **President** Charles Williams **------------------------------Secretary** Janet Long **------------------------------Treasurer** David Dumper **-------------------------------** Page 6 IHARITY COMMISSION FOR ENGLAND ANO WALES ShBkeSF•are Lior¢a Club ICIOI Corrtsolidated Receipts and payments accounts CC16a For the period To 01-Juk21 30-Jun-22 Section A Receipts and payments U￿￿tricted fvnd• Restricted lund¥ Endowment lund¥ Total fund¥ Last year toth• f￿rn•t£ to lh• Mwg•t É tolh• M•rn•t e A1 R•e•lpts Funa R8i$ing DtsnalioDs & Granis ServKe ProJ8cli Sundry IrwTrJ 5,206 3,141 3,766 2,3Sg 3,041 121 787 787 4.352 4.352 Sub total(Gn)ss income for ARJ 1J,61J 13.613 A2 A•••t and Inv••tm•llt •alM. llee ¢abl•l. Sub total 13,513 100 1J,013 9.099 A3Pa m•nt• Fund RaiSin9 Gronts Service PrO￿lS Sundry Expen¥1 1,427 6,252 42$ 279 7.7S2 1.025 8.42 341 Aaminiiif*ii¢fft Expena 3,221 Sub total 11.•51 1100 14.051 13,061 A4 A88•t and Inv•8tm•nt urchag•1, $8• tabl• Sub total 11.9S1 2,100 14.ost 13,065 Net of rncelpW(payments) A5 Trnn8fer6 between funds A6 Cash funds last y•ar •nd Cajh funds thls yur end 1,662 438 3,966 7.866 gA28 2,100 100 9,966 9.528 13,932 9,966 CCXX R1 xcounts ISSI 0110312023 Section B Statement of assets and liabilities at the end of the period Unr••trl¢t•d lunds to wr••t £ R•8trletsd lund8 Endowment fund8 to n••wt e rateqories Details 81 Cash funds 100 A￿INIsTRATIoN Total cash funds 9,428 100 Unr••trlct•d fund• •r•Bt £ R￿trICt•￿ fund• Endowrn?nt fund8 to Mar•¥t E Dètalls Fund to ¥thl¢h ••tb Co•t loptknwll ¢urr•nt ¥•lu• onal D8tai18 83 InvMtm•nt ao••ts Fund to whl¢h ¢¢xt{opllorkTrl1 Cumnt v•1 Deta118 84 A•••t• rnt•ln•d for th• h•rlty'8 own u•• Fund towhleh Il•bll Amount dub Wh•Tr d Details BS Llabllltlo• Z•a# S￿J￿￿ by om or trustè# on behaff of all the trustees Swnature Print Name Date of roval kA..& L,.? CCXX accounts ISSI 0110&2023