Shakespeare Lions Club ICIO) Trustees Annual Report 2020-21 Shakespeare Lions Club (CIO) incorporating Alcester Lions Club (Branch Club) Registered Charity Number 1177788 Trustses Annual Report for the Year Ended 30th June 2021 Legal and Administrative Detsils.. Lions Club Name: Shakespeare Lions Club {ClO) 11th October 2018 Formatlon Date: Charity Name: Shakespeare Lions club (CIO) Registered Charity No: 1177788 Principal Address: The Charity has no registered pemanent address; the Lions Club Treasurer acts as the focal point for correspondence: David Dumper. 99 Shottery Road, Stratford upon Avon, Warwickshire, CV37 9QB Charity Constitution: Incorporation Deed dated 111h October 2018 Current Trustees, 2021-22: Ex Officio Trustees.. Charles Williams (President) appointed 10 Oct 2019 June Lloyd-Adams (Secretary) appointed 11 Oct 2018 David Dumper (Treasurer) appointed 11 Oct 2018 Elected Trustees Timothy Hevrfson-stoate ffrustee) appointed 1 Jul 2021 Gillian Keeley (Trustee) appointed 1 Jul 2019 Trevor Lloyd-Adams (Trustee) appointed 11 Oct 2018 David Millington (frustee) appointed 11 Oct 2018 Ann Tumer ffrustee) appointed 11 Oct 2018 Resignations, 2020-21 Peter HumbeTStone ffrustee) resigned 30 Jun 2021 Shakespeare Lions Club (CIO) Tntstees Annual Report 2020-21 Bankers: Barclays Bank UK PLC (Stratford upon Avon BranGh) Market Cross, stratford upon Avon, CV37 SAP Uoyds Bank plG, PO Box 1000, Andover, Hampshire Independent Examiner: John Thomson BA, FCMA, 25 Carters Lane, fiddington, Strattord upon Avon, CV37 7AP Aims and Organisatlon Lions Clubs International Shakespeare Lions Club {CIO) is a local club formed as part of Lions Clubs Intemational voluntary service organisation that helps, supports and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitLrtion but have links to other clubs in their Zone, to their District in the Midlands & West of England, the Multiple District of the UK and to Lions Clubs International. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work togelher to help on national and international Gharitable projects. Restrictions: There are no restrictions included in the Charity Deed. Shakespeare Lions Club (CIO Shakespeare Lions Club {CIO) is a voluntary organisation which exists to help the local communty in Strattord upon Avon and surrounding areas and support, as it sees fft, Lions Clubs. national and international projects. The administration of the Club is wholly financed by rts members. All time to organise adivrties to raise funds and provide ¢ommunty Servi￿ is given freely by the members and friends of the Lions club, for no payment or reward. The Charity was incorporated on 11 Oct 2018 from the previous non registered entity known as Shakespeare Lions Club chartered in 1967 as part of Lions Club5 International and serving Lions Intemational initiatives and the local communrty. The objects of each Lions Club are to: • create and foster a spirit of understanding among the peoples of the world., promote the principles of good govemment and good citkzenship", take an active interest in the civic, Gu￿ural, social and moral welfare of the community; unite the clubs in the bonds of fiiendship. good fellowship and mutual understanding,- provide a forum for the open discussion of matters of public interest., provided, however, that partisan politics and sectarian religion shall nol be debated by club rnembers., enGourage service-minded people to serve their ¢ommunty wrthout personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours. Shakespeare Llons Club (CIO) Trustees Annual Report 2020-21 Membership The Lions Club's membership at the beginning of the year was 39 wlth 26 men and 13 women. At the end of the year the membership was 35 wtth 22 men and 13 women. In undertaking its work. the Charity relies on the members of the Shakespeare Lions Club (CIO). AII members are volunteers., their time 15 given freety and without charge and without this support the charity would not be able to function. Family, fnends and other volunteers also assist wth fund raising, giving freely of their lime. Shakespeare Lions Club {CIO) is managed by its members and meets monthly at a °Business Meeting". The Club elects and appoints annually a numter of Trustees who meet quarterly to discuss strategic or important issues. Detailed affairs relating to fund raising and decisions on Community Servi¢8 proposals and donations are considered at regular monthly committee meetings. Club members paid an annual subscription of £60. Our branch club, Alcester, paid annual subs of £50. These subscriptions together with fundraising social events for members, fund the members. dues which are paid to support Lions District, Lions Mumiple District and Lions Club Inlemational administration and for the administration of the Club. These monies, relating to the administration of the club, are held entirely separately from the charitable and ¢harity fur￿-raislng monies in separate 'Administration" bank accounts. These Administration accounts pay for the administration and running of the two Clubs. Trust Composition In accordance with the Trust Deed, the Charity is managed by eight Trustees of whom, the Club President, Secretary and Tréasurer are ex-offico plus five elected Trustees. One new Trustee is elected èach year to serve for a three-year Feriod. Trustees may be re*lected to seNe. The Trustees ar8 elected at the same time as the Lions Club Officers and Directors by the members of the Lions Club in March each year and take Offi￿ on 181 July. Trustees are made avmre of their roles and responsibilf(ies and a￿ provided with copies of the Charity Commission guidance CC3 "The Essential Trustee" Trustees are also encouraged to attend the Lions District 105M Spring Forum where guidance is given on the role of Trustees. The Club's charitable work and donations are administered through the Trust. Donations and grants are considered in accordance V￿th the Lions Club l Trusvs Grant Making Policy. All financial expenditures and donations are individually approved by a majority of the membefs present at the monthly business meeting, subject to there being a quorum of 4 tnjstees in attendance. The Chairperson, the Lion President. having a casting vote. Purposes of the CIO The Charitable purposes of the CIO fall into Ihe following general categortes: the improvemenl of heaRh or the saving of lives. the relief of those in need, by reason of youth. age, ill-health, disabilty, or olher disadvantsge. the advan￿ment of citizenship or ¢ommunty development. the relief of financial hardship. the advan￿ment of environmental protection or improvement. Shakespeare Lions Club (Clo} T￿￿ Annual Report 2020-21 Finance and Activities Income The Charity Account relies mainly on the Shakespeare Lions Club (CIO) for its income with additional grants and sponsorship sourced from local charities and business. Members and friends of the Club undertake a variety of fund-raising activities throughout the year. Covid 19 and its related ￿$triCtIOnS has severely limited the operation and activity of th8 club. Monthly meetings have continued via Zoom and the opportunities to raise funds or engage with our community has been limited. The main income of the club during the year was derived from: Grants Received Lions District MD105 - £1,000 - Bursary for use by our Young Ambassador candidate Abi Henderson. who became the Multiple District winner in 2019, restricted to developing her project at the Shakespeare Hospice Fund Ralslng Christmas Hamper raffle at Morrisons Supemiarket raised £937 During December 2020 our Santa Sleigh vistied housing estates in Strafford upon Avon collecting public donations with static ¢ollections at supemiarkets and street market. These collections arranged under licence from Stratford on Avon Distnct Council raised a net income of£1,202 During the pre-Easter period 2021 we were invited to place one Easter Egg with a local school but our usual pla￿ments were not available due to lockdown. However, we did receive monies from the previous year and altogether our income amounted to £626 Our bran¢h club at Alcester undertook no furKlraising events After the dedudion of valid expenses these fijnds may only be donated to service activities or to chosen causes on Ihe recommendation of the Club's Communty SeNices Committee and the Lions Club members. These are approved by the Trustees in accordance wtth the Charitable Trust's Grant Making Policy. A separate income stream in the fom) of subscripts'ons paid by members supports the administration of the club. Fund raising events clearfy designated as being for administration rather than charity supplement the administration of the dub, and is accounted for through the 'Administration Account.. shakespea￿ Llons Club (CIO) Trustees Annual R8port 2020-21 Donations made by Shakespeare Lions Club (CIO) Shakespeare Lions Club made financial donations throughout the year to local good causes, and Lions national and international initiatives. As the funds of the charity are mainly raised locally, the majority of the grants given out are made to local good causes. Donations of more than £100 made to local community good causes: £1,000 Stratford upon Avon Food Bank- Clothing project £500 Stratford Street Art Project £340 ROAR- Lions, competition for two local primary schools £240 Tiddington Scouts £200 Stratford Riding for the Disabled Donations made to national and intemational Lions appeals.. £400 LCIF India Covid Appeal Donations made by our branch club Acester Lions £1,300 Friends of Grieg Hall £1,000 Alcester First Responders £1,000 Alcester Sensory Garden Proje £537 Alcester Town Foolball Club- sponsorship & kit £500 Alcester Town Council- Food Poverty Project £500 Alcester Heritage Trust £600 CAB Strafford &South Warwickshire Trustees, Remuneration & Benefits One Trustee Peter Humberstone (P￿SIdent 2019120) received a gift costing £60 in reGognition of his elve months seNice as Club President - it has been a dub tradrtion for many years that the retiring President receives a gift from the members. Communlty Service Actlvities Llfe Support Skills Shakespeare Lions Club (CIO) has invested in training equipment to teach students at four local Grammar & High S¢h¢)ols CPR & AED skills. Lion members in conjunction with Stratford Ambulance Association. No a¢tivtty this year due to Covid Recycling Spectacles & Hearing Aids each month recycle about 1,500 pairs of spectacles for use in developing countries via the Chichester Lions Club. Due to Covid & Brexil issues spectaGles collected during past year are in local storage until distribution channels are resolved. Youth - we are involved in various Lions youth initiatives. Young Loaders in Service has been adopted by the King Edvffird Vl GrarTbmar School Stratford and we award annual ￿rtIfiCateS to Iheir students who have achieved the ne￿SSary community servi￿ hours under this scheme. Young Ambassador is a Lions inits'ative open to all clubs throughout Europe which recognises service in the community undertaken by young persons. Activty suspended during Covid At Christmas we provided gifts and cheer for the patients and nursing staff at stratford Hospital Shakespeare Lions Club (CIO) Tntstees Annual Report 2020-21 Reserves Policy Given the charity's scale of operation and the fact that it only dispenses grants I donations wthin the limit of its funds at any given lime it is not considered that there is a need for significant reserves. However, the Charitable Trust looks to maintain a minimum balan￿ in its account of £1,000 to pre pay for fundraising initiatives and to cover any urgent needs or requests for financial grants I donations. Risk Policy Not having propety interests or employees, the Charity's exposure to risk is relatively low. The Trust888 are covered to the level of £5 million by the TnJstees' indemnty element of the Lions Multiple District Insurance policy. Due diligence in checkj'ng the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the trustees ensuring that grants I donations do not exceed the available funds held by the Charrtable Trust Fund at any given time. The Risk Policy of the Twst is subject to annual review. Review of Financial Activities and Affairs The financial accounts of the Shakespeare Lions Club {CIO) for the year ended 30th June 2021 are attached to this report. These have Wn independently examined and approved. CIO Reglstration It should be noted that in December 2017 Shakespeare Lions Club applied to the Charity Commission to register as a Charitable Incorporated Organisation {CIO). On 3rd April 2018 the Charity Commission approved the registration of Shakespeare Lions Club (CIO) and entered it onto the Register of Charities with the Règistered Charity Number 1177788. The CIO has sought and obtained a Section 105 Order from the Charty Commission to transfer the assets and liabilities of Shakespeare Lions Club (a non- registered Lions Club) to the CIO. The formation of the CIO involving the adoption of the CIO ConstttLrtion, Lions Club By-laws and Grant Making Policy took place on 11th Odober 2018. The assets of shakespea￿ Lions Club were then transferred to the new CIO. It should be noted that these adions have been taken because the Charity Commission have advised that the most appropriate errtty for a Lions Club is a CIO. Signéd on behalf of the Trustees: President Charles Williams Secretary June Lloyd-Adams Treasurer David Dumper CHARITY COMMISSION FOR ENGLANO ANO WALES Shakespeare Llo1￿ Club ICIOI Con501idat8d Receipts and payments accounts CC16a For the period from To 01￿￿￿20 30Jun-21 Section A Receipts and payments Unrestricted funds Restricted Endowment Total funds Lastyear nwest£ totr* nwr••t£ tots n•arnst£ totho n￿reSt£ A1 Recei Fund Raising Donatson8 & Grants Se￿IcE Proj8¢ts ndry Irt 1755 1.359 3,755 2,359 1,988 2,000 Ad￿niStratIon Incw Sub total{Gn￿ income for ARJ 099 17,423 A2 Asset and Inve•tment ¥¥les. 18e& tsbl•l. Sub total Total r•¢dpts 1,1)00 17,423 A3 ments R8iwn Gtanis SerV￿e Prtyec Sundry Ex¢en 991 4429 3,378 13,171 2.180 250 83 341 341 ministrati 3.221 Sub tot81 13.065 13.065 24.772 A4 Asset and Investment urcha8eS. See table Sub lotal 13.065 11065 24,772 Net of re¢eipts/{paymgnts) A5 Tran¥fers behveen funds A6 Cash funds last year end Cash funds this year end 4.966 1,000 3.966 7,349 11832 7.8fj6 1,100 2.100 13.932 9,966 21,281 13.932 Section B Statement of assets and liabilities at the end of the period Unre$tricted fvnds to wrestE Restricted funds to *traros1£ Endowment funds to nearest £ Categorie5 DetE?IIs B1 Cash funds CHARITY 1100 AoMNIsTRAT￿fv<0j￿ts Total cash funwlb•lt) Current valu• on•1 D¢tslls Fund lo whlch *ss•t b•lon CurY&ntvaluo on•1 Detsil$ B4 Assets rgtsined for the harity's own use Fund iowhich NAnountdu• ona W￿￿ due OMI Detall$ B5 Liabilities Signed by one or ts¥o trustees b8half of all the trustees Dale of roval Signalute Print Na￿ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of SHAKESPEARE UONS CLUB (CIO) On accounts forthe year ended 30 June 2021 CharFty no (if any) 1177788 Set out on pages I report to the trustees on my examination of the a¢Gounts of the above charity {"the Trusf) for the year ended Rosponsibilitles and As the chaiity trustees of the Trust, you are responsible for the preparation basis of roport of the accounts in accordance with the requirements of the Charities Act 2011 rthe A￿). I report in ￿SpeCt of my examination of the Tnjst's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(51(b) of the A¢X. I have completed my examination. I confinn that no material matters have come to my attention (other than Ihat disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect. accounting records were not kept in accordance with section 130 of theAdor the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come atxoss no other matters in connection wrth the examination to which attention should b8 drawn in order to enable proper understanding of the accounts to be reached. Please delete t rds in the brnckets if they do not apply. Signed: Dats: 2oZ Name: Relevant professional qualification(sl or body {if any): Address: 25 Carters Lane Tiddington Stratford upon Avon. CV37 7AP