Company No: 08727799 . Charity No: 1177784 A COMPANY LI￿(rrED BY UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31st MARCH 21123 111 •ACIZX53C* 2311212023 CCWPMIES HIWSE A24 RHUM AND CLAY THEATRE COMPANY LTD Legal and Admintstrative Inforniation Report of the Tn￿teeS and Directors Accountants, Report Statement of Financial Activities 2to5 ' Summary ￿n￿rne and Expenditure Account Charity Balan¢e Sheet Notes fonning part of the Financial Statements ,-11 RHUM AND CLA Y THEA TRE COMPANY LTD CHARtTY NUMBER.. 1177784 8727799 COMPANY SECIiETARY J.E. Spooner DIRECTORS AND TRUSTEES: A.A. Alderson G Brisland N.H Niesterowicz-Newstead S.S. Wallis S. Wilson-wbite REGISTERED OFFICE: New Diordma Theatre 15-16 Triton Street LONDON, NWI 3BF ACCOUNTANTS: Messrs. Jeffrey Altman & Company, Chartered AccouDtants. Wayman House, 141, Wickham Roa Shirley. CROYt)ON, Surrey, CRO 8TE. Trustees Report from the period of 1° April 2022- 31° March 2023 REVIEW OF ACTtvrrIES AND ACHIEVEMENTS Over the past year Rhum and Clay LTD h05 undertaken sigDificant shift in the governance of the company. with the finalisation and implemenlation of new policy and governance. development of new work with international partriers, engagement with new audiences and increased international touring. This is thanks to the support of Arts Council England and the ¢ommissionin8 of tLew work by New Diorama Theatre, National Theatre of PatTamatta Sydney, Black Swan in Perth and WaNick Arts Centre. Key aehievements include: Successfillly toured Australia with our one person sell out show Mislero Buffo at the Brisbane Festival For the second year we have partnered with New Diorama Theatre, Camden Council and British Land and toured. Everything Has Chong£d. Made in response to the upheaval eaused by the pandemic, tbis was a show about change and how to deal with it. Touring across London. the show perfornied to over 1500 Comple￿lY free of Charge. For the f￿st time we t¢)ok Everything Has Changed, our show for young people, up to Edinburgh. The sales where inilially slow though picked up as the went on. Critically Everything Has Changed was received really well, culminatlDg in reeeiving 4 stars in The Guardian. After a Succe&sfiJl off Projeci D￿tator at Dior4rna we took the show to the Edinburgh Fringe Festival. The show was a critical and commercial success. Everything Has Changed toured the UK on a mini spring tour. Starting with a 104lay sold out li￿ at the egg - Theatre Royal Bath and culminating in our participats.on in the Imagine festival at The Southbank Centre Research and Develo ment The artistic team completed research and development alongside several different creative collaborators for GIANTS. We undertook our first period of research and development in Australia for GIANTS. Working with our co-producing partners National Theatre of Parrarnatta alld Black Swan in Perth. We undertook 2 weeks of developrnent in Sydney with the core creative team of co-th"rectors Julian Spooner, Matt Wells, Kate Champion. and writer Stephan Laughton. We also had a rolling cast of 8 actors to assist us. This culminated in a showing for a selected audience of industry professionals. and Trainin We were commissioned by Fourth Monkey Actor Training Company and Drama School to write a 10-week Clown Course open to anyone- this would become Clown Lab. (hjr aim is for this pilot to run in London and Bristol and eventrjally become a MA in clovrning. We also continued our regular workshop progrnmme, nllming sessions alongside the Project Dictator perfonnance's and Everything Changed tour. anisational develo ment Felicity Paterson joined the company as Senior Producer After the incredibly rewarding process of working with consultant Sarah Nicholson. We have continued the process of creating and implementing R+C company policy, these include Grievances. EDI policy. Conflict of Int¢rcsl Freelance policy & Financial procedures FUTURE DEVELOPMENTS The creative industy and theatre continue to emerge from the turnioil caused by the pandemic. Part of evolution was to focu5 more on larger scale projects over a longer time frame. All of this is subject to change with ¢ollaborators and partners. as well as being subject to ongoing review with the Board of TnLgtees at regular meetings.. August 2023 second in puson research 3nd development for GL4NTS in Pertb Australia. The entire creative team alongside cast. crew and production team will come together for 3-w¢ek d¢velopmenL working on script, set and overall style. Connected to this we will be meeting with UK venues and produc¢rs to find partner's for UK leg of the tour. Tour Project Dictator internationally. Realise opportunities in Nomy ,Malts and the USA. Continue development of our workshop programme. both locally and internationally. Continue growing our network of schools and universities. Expand our networks of collaborators, particularly developing our knowledge of and conneetions with artists of colour and those from the Global Majority. Develop our policies. processes. and protocols for how we work with and support freelance collaborators through project delivery. Continue to recnjit additional Tn￿teeS to the Board and to increase the diversity of its m¢mbership. FtNANCIAL REVIEW The accounts for 2022 - 2023 covers 1st April 2022 _ 31st FAarch 2023. The income generated by the organisation was £86,527 in 2023 and £346.141 in 2022. EXpendItt￿e was £153.849 in 2023 and £237,056 in 2022. The Board's reserves pollcy aims to hold six montbs of millim￿ operating costs to enable the organisation to continue in planning Mode. or wind the company down As necessary. At p)int of repor¢ this amounts to approximately £18.600 which includes an allowance for production storage. adtnirristration subscriptions such as accounting software and website maintenance, and core staff time of one day per week (for Co-Artistic Directors and Senior Producer) for six months. During this accounting perio¢ ￿ we prepared for our largest scale production to date, GL4KTS, slated for 202516, our focus for delivery during this fllwicial yw was on smaller scale projects, which has meant that our expenditure aud income for this year was lower than in 2021- 2022. Moving forward. we have commissions in the UK from Wanvi¢k Arts Centre and HOME, and internationally with partners like the National Theatre of Parramatta in Sydney and Black Swan ill Pertb. as well as strong interest in America and Norway. We Continue to diversify our income streams by developing our engagement offer for early-eareer artists as well as schools, sixth forn] coLleges. universities, and drama schools, and continue to diversify raised income through developing relationships with Trusts and Foundations over the coming years. The Clwity's financial position at the end of the period is shown in th¢ atta¢hed fmancial statements. STRUCTURE GOVERNANCE AND MANAGEMENT Rhum and Clay Theatre Company Ltd was incorporated on 10 OctobeT 2013, and is governed by its Memorandum and Articles of Association. Rhum and Clay Theatre Company Ltd is limited by guarantee without share capitsl. The guarantees of individual members are limit￿ to £5. Rhum and Clay Theatre Company Ltd is a re8iStered clwlty, number 1177784 Management and Governance The Board of TNslees adtninisters the charity and tneets quarterly. Day-tIFday management is delegated amongst the Core team of four, led by the Executive Co-Artistic Director- Julian Spooner Co¥Artistic Director- Matthew Wells Felicity Paterson- Senior Producer Directorsnntstees The directorsltrustees set out below bave beld office during the whole period of this report unless otherwise stated: Anthony Aldcrson (approved by the Board Nov 2019. appointed May 2020) Nadia Niesterowicz-Newstead (appointed July 2019) Natalie Raaum (ap￿)Inted September 2021. Maternity leave March 2022) Sophie Wallis Sarah" Wilson-white Investments Most of tbe chartty's funds are spent in the short terni. There are no major funds for . long-tenn investment so all funds are held in bank accounts. Related Parties Whilst the charity has no fornial relationsbip with 'related charities.. it values collaboration with fellow arts organisations and exclw]ges mutual support and wistance wberever possible. This includes partnerships within projects. None of the trustees receive remuneration or other benefit fronl work with the charity. Any connection between a trustee or senior manager of the charity with any potential business or arts"sts"c partner must be disc105¢d to the full board of trustees iti the same way as any other contractual relationship with a related party. Risk Management The Charity h&5 in place a Risk Management Plan. and undertakes perAodi¢ reviews for different risk mitigation including insurance cover. health and safety, safeguarding. policies and procedures. The Trustees have identified the following as the only major risk to the chariry's current or future operations: Continuationlworsening of the Covid_19 pandemic may mean the interruption or cancellation of tour dates in the UK and intrnationaLIy. Going Concern These flllancial statements have beell prepared on a going concern basis. The ts￿Ste¢S consider that the Charity bol(ts sufficient reserves to deem the going concern basis approwiate. This report was approved by the Board on 20 December 2023. S.S. WALLIS DirectOT and Trustee RHUM AND CLAY THEATRE COMPANY LTD A COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER'S REPORT TO THE MANAGEMENf COMfvllrrEE OF RHUM AND CLAY THEATRE COMPANY LTD I report on the Èttounts of Rhum and Clay Theatre Company Ltd for the year ended 31 Marc 2023 , which are set out on pages1 to .'1 Respective responsibilities of trustees examiner The ¢lwity'S tnLStees are reswnsible for the prepaztion of the accounts. The cknry's tn￿te¢S consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Cbarities Act) and that an iDd¢p¢od¢ni ex¥miryatiOD is needed. It is my responsibility to.. ExaJ)]ine the accounts under section 145 of the Chariti¢5 Acl To follow the procedures laid down in the genernl direciions giveD by the ChHrity Con￿lisSI0n under section 145(5)(b} of th¢ Cljarties ACL and To sfLte whetherparticular matters have come io my attention. Ba51s of independeDt exarDiner's reptsrt My examination was carried out in auord8nc¢ with the g¢t*AI directsons given by the Clwity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts Pre￿ited with thosc records. It also iticludes considerntion of atsy unusual it¢ms or disclosures En the accounts, and seth.ng explanations from you a5 tNstees concertiing any such matters. The procedures undertaken do not provide all the eVid￿Ce that would be required in an audit. and consequently no opinion is given as lo whether the accounts present a.true and fair view" and the report is limited ￿ those matters set out b¢low. Independettt examitter's statements In connection with Tlly examination, no matter has come to my attention.. which giv¢s m¢ r¢&50nable cause to believe that in any rnaterial re4)ect the requirements: to keep accounting records in accordance with section 130 of the Charities Act. and to prepare accounts which actord with the aeeounting recordq and comply wsth the ave not been met" or {2) ¢0 which, tn my opinion, attention should be dtawn in order to ertable a proper wider5tsnding of the a¢¢ounts to be reached. Name.. MD A Rel¢vant profes lification or body.. FCA JEFF Y ALTMAN & COMPANY Chartered Accountants Wayman House 141, Wickham Road. Shirley Croydon CRO 8TE Date.. 8th December, 2023 These unaudited financial statements bave been subjected to indekKDdent exaJninatsoD. Mp IMITED BY CUARANTE STATEMENTOF FfNANCIAL ACTTV[TiES￿CLUDING INCOME AND EXPENDrruRE ACCOU￿) FOR THE YEARENDED 3LsthlARCH 2023 2022 Utyr¢stricttsl Re$tr&cttd Funds Fwy]5 Funds Com￿¢ RK80URCFS IDcomingaDd ethlovm%Dts from.. Dor￿1 14 form part of tb¢5e a¢couDi RFtUM AND CLAY THEATRE COMPANY LTD NOTES TO THE UNAUDrrED ACCOUNTS FOR THE YEAR EKDED 31st MARCH 2023 . ACCOUNTING POLICIES The aecountirtg policies sei out below have been applied consistently by the Charity in the preparaiion of its Accounts. (a) Basis ofAccountin The Accounts have been prepared in accordance witb th¢ FiDaucial Reporting Standard 102 in the Uk and Republic of Ireland {&% applied to small eniilies by seciion IA of the standard) and the Charities SORP (FRS 102) (effective 1st January. 2015) and th¢ CoTnpaw¢s A¢t 2006 and under the Historical Cosi Convention and on a going concern basis. { )) Cbatithble Income Income from perforniances. workshops. donations and grants ar¢ ae¢owit¢d for once the Chariry is entitled to the income. Grant income is recognised on a receiveable basis. ('.) Public Benefit Enti The Charity is a public benefit entity Ullder FRS 102 and has beeD Inco￿Orated in Engiattd and Wales and is regnstered with The cha￿tY Commission in England and Wales. The principal place of business being that of Office 7. 35-37 Ludgat¢ Hill. Londo￿ EC4M 7JN. ( l) Taxation As a regLStered Cbarity, the company is not liable to taxaiion on its incom¢. ible Fixed Assets Tangible fLxed assets ar¢ measures atcost less a¢￿￿n￿lative depreciation. Depreciation is provided on all tsngible flxed a&8ets at rates calculaied to writr off the o)SL of each asse( evenly over its expected usefijl life, as follows: Fixtrjres, fittings. tools and equipment Over 5 yeaTS (fj Funds Accountin Funds held by tILe Charity are either." . Unrestrictedgeneralfunds - these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees. . DeffignditdfypdF . these are filljds set aside by the TTUStee5 oui of wwestrTrci¢d g¢uernl fimds at can c ly ￿ wed for particular r&stric*d purposes within the obje¢¢s of the Charity. Restrictions arise when specified by the donor 01 when fijnds are ra15¢d for particular r¢stri¢ted purFws. (g) Resource5 Ex ended Resources expeoded are iDcluded ID the Statement of Financial Activities on an accn￿lS basis, inclusive of any VAT whicb cannot be recovered. Certain expenditthre is directly attributsble to specific activities and has been iDcluded ID tbose cost categories. Certain other costs which are attributable to more than one 4¢tivity, are apportioned aeross ¢05t categorie5 on th¢ basis of an estitnation of the proportion of time spent on those activities. Government costs include those ]Dcu￿ed in the govemance of the Ch￿]ry and its assets are primarily associated with constitutional and statutory requirements. es RMUM A TrID CLA YTHEATRÉ COMPAPIY LTO NOTES TOYHE UNAVDITED ACCOUNFS FOR 1He The Chuity Is a CamrATry Iimiied by thve ¢W The l•tAlity of m#nbt ITr e*nt of wthklinl up 15 Iwnitvlto£l. 3. Iti ATI ACIESANDGRAFIts Tratrevax R¢lier Art5 CO￿￿￿11 GAM R 725 767 542 Stord8e Workshop C051S Sub Contracw Costs 2.987 2.170 9,625 255 2.341 9J50 725 767 Y2 2.82S 4,550 7.835 7,135 1.456 5.932 2.456 5.932 Mathingond Ad¥ert1511J8 Syb5criptio•s WEbsite Software Acctyjnthncy L