REGISTERED CHARITY: 1177775 ANNUAL REPORT AND ACCOUNTS 1 APRIL 2023 - 31 MARCH 2024 Contents Charity Information Trustees report Independent èxaminers report Statement of financial activities Balance Sheet Notes to the accounts
Lordshill Youth Project CIO- Registered Charity 1177776 Charity Information Trustees.. Mr I Stickland (Chair) Mr D Saxton Mrs B Bray Mrs C Slickland Registered address.. Zoe Brailhwaite Centre Fraser Close Southampton S016 8GP Indepèndent examiner.. Dawn Bell (MAAT) Bankers.. HSBC Bank PIC 55 Above Bar Street Southampton S014 7DZ Barclays Bank PIC 67b Above Bar Southampton Hampshire S014 70Z
Lordshill Youth Project CIO - Registered Charity 1177775 Trustees Report for the period ended 31 March 2024 The trustees present their annual report and financial statements for the period ended 31 March 2024. The accounls have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Constitution, the Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicab18 in the UK and Republic of Ireland published in October 2019. In preparing these arKounts, the charity has adopted Ihe accruals basis of accounting to give a true and fair view. Objectives, activltles, and public beneflt: The Lordshill Youlh Project was established in 1999 and became a charitable incorporated organisation in 2018. The purpose of our charity is to act as a resource for young people living in the Lordshill area. Our aim is lo make a measurable difference to the wellbeing of young people, irrespeclive of their circumstances, within the Lordshill area of Southamplon. Our services include a wide range of after-school activities that are facililaled by a team of Youth Workers in both a youth centre setting and through remote 'on the street, interactions These activities include recreational and leisure lime activities, advice on life skills and sexual health, workshops on issues such as sexual health, bullying, drugs and alcohol misuse. The youth ¢èntre provides a safe space for young people, with Youth Workers on hand lo provide guidance. advice and support. The project also provides a free counselling service with qualified therapisls, that young people can access outside of Iheir traditional networks. Collectively, the project's activities providè disadvantaged young people with the tools, capabilities, and confidence thèy need to enable them to participate in society as independent, mature and responsible individuals. This results in wider outcomes such as advancing education, relievlng unemployment, and reducing antisocial behaviour. The Trustees confirm that the activities of Ihe project rneet the requirement to deliver Public Benefit. Structure, governance, and management: The project is governed by its constitution and is managed by the Trustees. The Trustees have ullimate responsibility for directing the work of our charity, ensuring that it is solvent, well-run and delivering against our charitable objects and public benèfit. There must be a minimum of three charity trustees and no more than e1Ve. The Trustees seek lo ensure a good mix of experience and expertise to help ensure good govemance including finance, working with children and young people and governance. All trustees give their tim8 voluntarily and receive no remuneration or olher benefils for their contribution. No Trustee has any financial interest in the charity. No Trustee receives any remuneration for their services as Trustee, but they may be reimbursed for reasonable and necessary expenses. The trustees normally meet monthly to discuss and make decisions on the management of the project. Additional volunleers are invited to attend rnanagement meetings, enabling the trustees lo draw on a
Lordshlll Youth Project CIO - Registered Charity 1177775 wider base of knowledge and experience. The Lordshill Youth Project has a Service Level Agreement in place with Youlh Options to provide youth service delivery and support for the young people of Lordshill. The Lordshill Youth Project also has an agreement in place with Lordshill Church to provide a cleaner for the Youth Cenlre. 80th organisations are represented al the monthly management meetings. The Lordshill Youth Project employs 1 member of staff on a part lime basis. The purpose of this role is lo provide day to day administrative support to the proied and explore opportunities for fundraising. The Lordshill youth project is also supported by a team of volunteers who give their time to support the activities of the proiecl, such as helping lo run the youth nITe, preparing and serving food as part of the school holiday day time activity programme that provides breakfast andlor lunch to the young people who attend the youth centre. Achievements and performance.. The Lordshill Youth project has conlinued to deliver two youth cenlre-based evening youlh sessions a week during term time throughout this finanGlal year, with additional detached sessions running at Oasis Lordshill Academy and in around Lordshill itself, with particular focus on the shopping pre¢inct where there had been reports of antlsocial behaviour involving young people. The sessions run al Oasis Lordshill Academy have proven increaslngly popular and enabled the proje lo work with a diverse group of young people, offering a safe place for the young people lo meel their peers after school, play games and discuss issues with a trusted adult if they so wished. As a result of the detached work during this financial year, the project identified key locations in th& local area that would further benefit further from this provislon. Thls will be implemented over the 2024 summer holidays with the support of the local shops and Support Network Groups. After a period of unrest in the older age youth club night, the prolect worked closely with the young people, parentslcarers, and schools to address standards of behaviour. As a result, numbers of attendees al the older age youth club nlght declined slightly However, the project Is now comlng out the other side of thls, with young people retLtrning to Ihe centre that had previously been deterred by the behaviour they were witnesslng. During the last financial year, several young people from the Lordshill Youth Project were taken on a 3 day Residential to Magdalen Farm in Sornerset, where they got lo grips with all things farmlng, challenged themselves to survive In the wild, learnt how lo safely light a campfire, practlsed thelr teamwork, learnt to make pizzas from scratch and made smoothies using a bike powered b18nder. This residential was combined with young people from another Youth Centre and the groups engaged and interacted with each other, utilising and practising social skills to make friends with people from outside of their usual social groups. The residential was so successful that there are plans to repeat the event in summer 2024 with groups of young people from both ntres, and with Ihe fami offering whole new range of a¢livities. The young people are eager to get on board with thls. Several young people were also taken on two activity days at Avon Tyrrel during the February 2024 Half Term Holidays. Each day the young people were glven the opportunity to lurn their hand to archery, bush crafts and wall climblng. These activlty days proved incredibly successful with young people developing in confidence as they tried new activities. During the year, the Money Matters Charity were welcomed Into the youth centre on several occasions, where they dellvered workshops for our young people on the Importance of being financially aware and explained the different terminology used when il comes to money matters. The
Lordshill Youth Project CIO- Reglstered Charity 117777S young people learnt how to Greate budgets and this highlighted the importance of being aware of how much things cost and whal bills they will potentially have to pay as they get older. The project will continue to ac5$ this Charity for future workshops in the coming year Financial review: During the year under review, income amounted to £125,889. The main source of funding recèived during the year was from the National Lottery Community Fund Grant. This grant was awarded in August 2022 and the total amount awarded was £179,434 over three years. Due to the nature of the timing of the grant compared to the financial year, £30,322 was carried over from 2022123 into this financial year. A further £59.801 was rèceived in 2023124. Expenditure on activities funded by the grant amounted to £56, 254. The balance of £33,869 is a held as restricted funds to deliver our corè charitable objectives of detached and centre-based youth services in Lordshill, with additional focus on activities that target food poverty and mental health issues faced by the young people of Lordshill. Funding was also received from Hampshire and Isle of Wight Community Fund as a contribution towards the core cost of the youth service dèlivery. Of particular nole, Bridge Builders Mentoring. a charity with similar charitable objectives, donated £61,849 to the project in Februaiy 2024, in memory of Mr Clive Lewis OBE, the founder of Bridge Builders mentoring. There is no specified timeframe for thé use of these funds, however Ihe family of Mr Lews have 8xpressed a preference that the funds are used lo provide support. financial or otherwise, to young people, whose personal Gircumstances prevent them from fulfilling their potential This amount s held as designated unreslricted reserves, lo be ulilised ovèr an indefinite period. whilst funds last. During the year. non-Testricled income of £1,739 was received from donations, hire ofthe Youth Centre by other partner organisations whose charitable objectives are similar to ours, This income will be held in reserve and fully reinvested back into Ihe charitable activities of the project as needs arise. All costs incurred by the project during the financial year were in relation lo the delivery of youlh services in line with the Charitable obje¢tlV8s of the project. The main cost was for the youth worker services provided by Youth Options. Our reserves at the end of the financial year totalled £102,717, made up of £37,709 reslricted reserves and £65,008 unrestricted reserves. Further details of our restricted funds and the associated activities they support, can be found in Nole 7 of the accounts. We are very grateful for the support of our funders, as well as those individuals and organisations who have made donations to the project, withoul whom we would not be able to continue to provide services to the young people of Lordshill. Approved by the Board of Trustees on.. and ed on its behalf by Mr lan Stickland (Trustee) Mr Darryl SaOn (Trustee)
Lordshill Youth Project CIO - Registered Charity 1177775 Independent Examlner's Report to the Trustèes I report to the trustees on my examination of the accounts of the Lordshill Youth Project for the period ended 31 March 2024. Respectlve responsibilities of trusteos and examiner As the trustees of the charity. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act Independent examlner's statem8nt I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Ad,. or 2. the accounts do not accord with those records,. or 3. the accounts do not cornply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'tru8 and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. 1120 2.Lr. Dawn Bell IMAAT) {Independent examiner)
Lordshill Youth Project CIO - Register8d Charity 1177775 Statement of Financial Activilies for the poriod ended 31 March 2024 2024 2024 Notes UnrestriGted Restricted 2024 Total 2023 Total Income 63.588 62.301 125,889 67,190 Less expenditure Delivery of youth services Employee Gosts Charitable activities Youth Centre running Costs Officè èxpenses Other expenses Total expenditure 42,582 4,792 1.794 5,931 1,202 798 57,099 42,582 4,792 1,794 5,931 1.202 798 57,099 38,223 1,451 2,885 4,330 2557 477 49,923 Net Income 63,588 5,202 68,790 17,267 Funds at 1 April 2023 Funds at 31 March 2024 1,420 65,008 32,507 37,709 33,927 16.660 33,927 102,717 The statement of financial activities Includes all gains and losses recognised in the perlod. All Income and expènditure derlve from continulng adivities. The notes on pages 8 10 11 form part of these accounts.
Lordshlll Youth Project CIO - Registered Charity 1177775 Balance sheet as at 31 March 2024 2024 2024 Notes Unrestricted Restricted 2024 Total 2023 Total Current Assets Cash at bank Prepayments Total current assets 65,008 43,164 57 108.172 57 37,703 59 65,008 43,221 108.229 37,762 Less Creditors., amounts falling due within one year 5,512 5,512 3,835 Net Assets 65,008 37,709 102,717 33,927 Flnanced by.. Restricted funds 37,709 37,709 32,507 Unrestricted funds 65,008 65,008 1,420 Total Fund3 65,008 37,709 102,717 33,927 The notes on pag8s 8 10 11 form part of these accounts. Approved by the Board of Trustees on.. and signed on its behalf by.. lan Stickland {Chairpersonl Mr Darryl Saxton (Trustee)
Lordshlll Youth Project CIO - Registered Charity 1177775 Notes to thè accounts for the period ended 31 March 2024 Accounting policies The aGGounls have been prepared in accordance with the Charities Act 2011, the Financial Reporting Standards applicable in the UK and Republic of Ireland {FRS1021, Accounting and Reporting by Charilies.. Statement of Rècommended Practice applicable to charities preparing their accounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in Odaber 2019 and applir2ble charity law. The financial statements are prepared in sterling, whiGh is Ihe functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resour$ to continue in operational existence for the foreseeable fulure. Thus trustees consider it appropriate to adopt Ihe going concern basis of accounting in preparing these flnancial statements. Income from donations and funding SoUrS has been recognised in the Statement of Financial Activities when the charity became entilled to the resources, it is more likely than not that the charity will receive the resources and the monetary value could be mèasured with sufficient reliability. Gift Aid on donations is included in incoming resources. Any Gift Aid amount recovered on a donation is considered lo be part of that gift and is treated as an addition to Ihe same fund as the initial donation unless the donor has specified otheTwise. The value of voluntary help received is not included in the accounts but is described in the trustees, annual report. Expenditure and liabilities have been recognised where it is more likely than not that there is a legal or conslructive obligation to pay out resources and the amount can be rneasurèd with reasonable certainly. Unrestricted funds are available for use at Ihe discretion of the trustees in furtheran of the Chantable objectives unless the funds have been designated for other purposes. Designated funds are funds set aside by the trustees for specific purposes. Restricted funds are subject to specific Conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in th8 note5 to the accounts. There has been no offsetting of assets and liabilities, or income and expenses.
Lordshlll Youth Project CIO - Registered Charity 1177775 Income 2024 2024 2024 2023 Unrèstricted Restricted Total Donations and gifts GiftAid 62,408 62.408 415 104 Grants 62,301 62,301 63,187 3,588 Room hire 1,076 1,076 63,588 62.301 125,889 67,190 3. Staff Costs Youth services were delivered by staff who were employed by Youth Options and the associated costs of the delivery of the service were charged to the project. The average number of full-time equivalent youth workers during the year under review was 1.4 {2023'. 1.4) and the total cost of youth service delivery for the period under review amounted to £42,582 (2023. £38,223). The project directly employs 0,27 full time equivalent admin staff (January to March 2023.. 0.27) 10 provide day-lo-day administrative support to the project and explore opportunities for fundraising. The cost of this employment was.. 2024 2023 Wages and salaries Social se¢urrty costs Pension costs 3,985 807 1,451 4,792 1,451 Cleaning servi$ were delivered by staff employed by Lordshill Church. The costs of £1,182 {2023'. £1,084) were recharged to the project by Lordshill Church and fomi part of the Youth Centre running costs. This equated lo 0.05 full-time equivalent staff. 4. Trustees. Expenses The trustees received no remuneration or expenses for acting as trustees. No expense payments were made to trustees during the year {2023.' nil)
Lordshill Youth Project CIO - Registered Charity 1177775 Taxatlon The charity is exempt from tax on income and gains to the extent Ihat all of the charities income and gains are applied to its charitable objectives. 6. Analysls of credltors amounts falling due within one year 2024 2023 AGGruals 5,512 3,835 5,512 3,835 Movement of Fund8 The movement of funds during the period were.. 1 Apr 2023 Receipts Payments 31 Mar 2024 Restrlcted Funds Southampton City Council Communily Chèst (Counselling & Wellbeing) Soulhampton City Council Holiday Activities And Food Programme National Lottery Community Fund Grant Hampshire & Isle of Wight Community Fund 1,340 1,340 845 845 30,322 59,801 56,254 33,869 2,500 2,500 Total Rastrlctod Funds 32,507 62,301 57,099 37,709 Unrestricted Funds General funds 1,420 1,739 3,159 Designated Funds- The Clive LewisAward Total Unr03trlcted Funds 61,849 61.849 1,420 63,588 65,008 Total Funds 33,927 125,889 57,099 102,717 The Southampton City Council Community Chest award of £2,500, for counselling and wellbeing a¢tivrties, was granted to the Lordshill Youth Project to provide counselling services to the young people of Lordshill. The award initially covered the period February 2020 to February 2021. Due to the delaying impact of COVID-19 during the 202012021 financial year, the duration of the award was extended in 10
Lordshill Youth Project CIO - Rogistered Charity 117777S agreement with Southampion City Council. The project will continue to fund counselling sessions for young people until the funding is fully 6xpended. The award from Southampton City Council under the Holiday Aclivities and Food Programme, was to provide holiday club activities for young people. to include provision of food. The aim of the programme was to tackle food poverty issues that affected 'free school meal, entitled young people during the school holidays. The project ran cenlre-based school holiday activity sessions including provision of food for young people in the Lordshill area. This funding has now been fully ulilised. In August 2022, the National Lottery Community Fund awarded the project £179,434 over three years. The purpose of the grant is lo cover the costs of youth service delivery, youth centre running costs provision of counselling services and child food poverty relief services for young people in Lordshill. Of the total funding amounl, £59,801 was received during the financial year (2023.. £58,374) Funding amounting to £2,500 was received during the financial year from Hampshire & Isle of Wighl Community Fund. The restrictions of this funding are such that it must be used towards delivery of the youth worker led youth services and musl be utilised by 31 December 2024. In February 2024, Bridge Builders Mentoring, a charity with similar charitable objectives, donated £61,849 to the project, in memory of Mr Clive Lewis OBE, the founder of Bridge Builders mentoring. There is no specified timeframe for the use of these funds, however the family of Mr Lews have expressed a preference that the funds are used to provide support, financial or othemise, to young people, whose personal circumstances prevent them from fulfilling their polenlial. The Iruslees have established The Clive Lewis Award and the funds have been set aside by the Iruslees for this purpose. The lolal amounts has been classified as unrestricted designated funds. to be utilised over an indefinite period, whilst funds last. 8. Related party transactlons There were no transactions with related parties during the year under review. Transactions with Youth Options and Lordshill Church, the projects partner or9anlsations, were undertak6n on an arms-lenglh basis.