Splott Community Volunteers’ Trustees’ Report 2023 - 2024
Summary of the objects of the charity set out in its governing document:
The prevention and relief of poverty in the Cardiff area by providing free meals, food pantry facility and advice to disadvantaged individuals. Provision of volunteering opportunities for members of the local community.
Summary of the main activities undertaken for the public benefit in relation to these objects:
Splott Community Volunteers is a community-based poverty alleviation charity that provides vital services and resources from its base at the STAR Community Centre in Splott, Cardiff, for those in food, fuel and social poverty.
The charity provides a hot meal and fresh food to take away at a weekly Breakfast Club, runs winter warm clubs and social mornings for older adults, offers energy efficiency and debt management advice through partner organisations, and hosts cookery, craft and digital skills sessions, improving quality of life for beneficiaries, together with generating long-term employment and confidence building opportunities for our volunteers.
Each week, a team of 25-30 volunteers work together to collect food donations from local supermarkets, cook a hot breakfast and prepare essential food bags to give out to an average of 80 people a week. The breakfast club not only feeds people, it connects the community, decreases loneliness and isolation and gives people purpose through volunteering opportunities.
Breakfast Club also provides families with a place where children and parents/carers can have a hot, nutritious meal with their neighbours and access a supervised play area within the centre. Parents bond, find new friendships and build supportive parenting networks.
Additionally, Breakfast Club provides people with an opportunity to build social networks and enables people from different cultures and backgrounds, who may not otherwise meet, to come together and form solid connections and friendships, thus strengthening the community in which they live and bringing about ongoing positive impact.
Summary of activities
2023 - 2024 was a momentous year for Splott Community Volunteers with the hiring of staff for the very first time and a move to a new, full-time premises and higher service user levels than ever.
286 individuals were provided with a hot cooked breakfast and a bag of shopping during the year. In total, 1,135 breakfasts were prepared and delivered by volunteers.
34 people regularly volunteered with Splott Community Volunteers in the year 2023-24. In total, 879 regular volunteering opportunities were created during the year. Additionally, we engaged more than 20 corporate volunteers.
Over the course of the year, volunteers logged more than 2,700 hours of volunteering at Breakfast Club and other fundraising events.
Through donations, fundraising events and grant funding, Splott Community Volunteers raised just over £44,000 in 2023-2024 to support its charitable activities and benefitted from over £60,000 Lottery Funding.
In 2023-2024, Splott Community Volunteers worked in partnership with Tesco, Lidl, Aldi, Greggs, Cooperative, Fareshare, Cardiff Food Bank and Pengam Community Allotments to redistribute over 18 tonnes of food.
Governance
Trustees meet quarterly to review organisational progress, financial management, health and safety, safeguarding and overall governance of the charity.
We use a combined HR and health and safety management system to assess risks, train staff, meet legislation and log activities. This is reviewed at trustee meetings. Safeguarding is a standing agenda item and staff and relevant volunteers have DBS checks as required.
During the 2023-2024 financial year, we employed two members of staff, funded by the National Lottery Community Lottery Fund, and employed an accountancy agency and a HR and H&S agency to help us meet our obligations as employers.
Staff members, supported by volunteers, deliver one breakfast club and 3 warm clubs a week, plus other events. We work closely with the Trussell Trust, Fareshare Cymru, Neighbourly, Food Cardiff and other organisations tackling food poverty. We also work closely with organisations such as Cardiff Council, National Energy Action and other local community groups.
Brief statement of the charity’s policy on reserves
The Board is responsible for reviewing and updating the charity reserves policy, on an annual basis, to ensure there are no going concern issues and the charity has sufficient unrestricted funds (free reserves) to meet its future commitments.
The Reserves Policy and amount of funds (restricted and unrestricted) are subject to and part of the annual audit review. The free reserves held by the charity should exceed the minimum amount of £26,500 required to provide a minimal level of service for three months whilst focusing on securing additional funds. The calculation of the minimum running costs includes the cost of salaries plus overheads for unrestricted activities.
Reserves represent the capital of the charity and are made up of the net amount of the charity’s assets and liabilities.
The charity holds reserves for several reasons:
-
To continue to meet its aims to develop and improve its service delivery.
-
To enable the replacement of capital items (e.g. kitchen equipment) in a planned and efficient manner.
-
To enable the provision of moderate one-off expenses required for the development of the charity’s overall operation.
-
To maintain an adequate cashflow to continue its activities, especially when managing projects reliant upon income from defrayed costs.
-
To protect the charity from reasonable recognised risks, for example a reduction in revenue funding.
-
To protect the charity from unforeseen events.
Our current level of unrestricted reserves is designed to meet our reserves policy and also to protect the charity from unexpected change in our accommodation circumstances. In February 2023, we were fortunate to be offered by Cardiff Council a space to rent within the old STAR Leisure Centre on Splott Road and have operated out of this facility ever since. However, the land which the centre occupies has been earmarked for development and the centre is likely to be demolished by the end of the decade.
We have a fantastic relationship with Cardiff Council, who value our work and contribution to community, and hope that a more permanent accommodation solution be eventually found. However, we may be faced with having to move to another Cardiff Council premises at short notice, or to find an alternative ourselves, which may involve up-front rental costs and refurbishment costs, hence our higher-than-average reserves at this moment.
Edward Stubbs
Chair
Splott Community Volunteers
| Splott Community Volunteers Charity Name |
Splott Community Volunteers Charity Name |
Splott Community Volunteers Charity Name |
1177771 No (if any) |
1177771 No (if any) |
CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
01/02/2023 Period start date |
To | 31/01/2024 Period end date |
|||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ 18,499 2,889 307 1,972 - - - - 23,667 - - - 23,667 2,376 12,376 - 3,976 - 1,623 252 1,091 1,636 1,429 128 - 24,887 3,889 - 3,889 28,776 - 5,109 - 5,582 68,259 57,568 |
Restricted funds to the nearest £ - 64,451 - - - - - - 64,451 - - - 64,451 - - 31,637 - - - - - - - - 31,637 - - - 31,637 32,814 5,582 - 38,396 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 18,499 67,340 307 1,972 - - - - 88,118 - - - 88,118 2,376 12,376 31,637 3,976 - 1,623 252 1,091 1,636 1,429 128 - 56,524 3,889 - 3,889 60,413 27,705 |
Last year to the nearest £ |
|
| Donations | 18,499 | 24,653 | ||||
| Grants | 2,889 | 23,100 | ||||
| Interest | 307 | 7 | ||||
| FundraisingActivities | 1,972 | - | ||||
| Charitable Activities | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
23,667 | 47,760 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 47,760 | ||||||
| Consumables | 2,376 | 7,756 | ||||
| Charitable Activities | 12,376 | |||||
| Staff Costs | - | |||||
| OperatingCosts | 3,976 | |||||
| Rent | - | 3,000 | ||||
| Motor Expenses | 1,623 | 1,787 | ||||
| Staff Entertainment | 252 | 752 | ||||
| Insurance | 1,091 | 1,093 | ||||
| Subscriptions | 1,636 | 1,625 | ||||
| Professional Fees | 1,429 | 788 | ||||
| SundryExpenses | 128 | 291 | ||||
| - | - | |||||
| **Sub total ** | 24,887 | 17,092 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| Plant & Machinery | 3,889 | 1,912 | ||||
| - | ||||||
| **Sub total ** | 3,889 | 1,912 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 19,004 | ||||||
| - 5,109 | 32,814 | 27,705 | 28,756 | |||
| - 5,582 | 5,582 | - | - | |||
| 68,259 | - | 68,259 | 39,503 | |||
| 57,568 | 38,396 | 95,964 | 68,259 |
28/11/2024
CCXX R1 accounts (SS)
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Accrued Rent Details Griddle Shutters for the pantry and charity shop Washer drier and dishwasher Current Account Savings Accounts Cash Details Total cash funds (agree balances with receipts and payments account(s)) Prepayments Details Details Details Generator Bain Marie |
Unrestricted funds Restricted funds to nearest £ to nearest £ 55,770 - 1,026 38,396 772 - 57,568 38,396 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 1,000 Unrestricted 468 Unrestricted 444 Unrestricted 3,144 Unrestricted 745 - - - - Fund to which liability relates Amount due (optional) Unrestricted 2,500 - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 600 | |||
| 280 | |||
| 266 | |||
| 2,515 | |||
| 596 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| May-2024 | |||
| Date of approval |
|||
28/11/2024
CCXX R2 accounts (SS)
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Splott Community Volunteers
| On accounts for the year ended Set out on pages |
31 Jan 2024 | Charity no (if any) |
1177771 |
|---|---|---|---|
| (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] January 2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 28 Nov 2024
Signed: Name: Peter Chapman ACMA CGMA Relevant professional CIMA Chartered Institute of Management Accountants. Practicing qualification(s) or body Certificate Holder (if any):
Oct 2018
1
IER
Address: Chapman & Co (Penarth) Ltd
31 Coleridge Avenue Penarth, CF64 2SQ
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER