Made With Music
Charity number 1177738
Annual Report and Financial Statements
for the year ended 31 March 2021
Made With Music
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accounting Service
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Made With Music
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Charlie Gower-Smith Acting Chair Appointed 21 May 2020 Hannah Farley Rebecca Camp Tamsyn Durrant Ian Thornton Appointed 21 May 2020 Miles Jefford Appointed 20 November 2020 Nik Rutherford Resigned 29 March 2021
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1177738, on 28 March 2018.
Principal address Bankers 32 St Martins Road HSBC Bank plc Leeds Leeds City Branch LS7 3LX 33 Park Row Leeds LS1 1LD
Independent examiner
Claire Welling West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 28 March 2018.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
Objectives and activities
The charity's objects
The objects of the CIO are: the advancement of music education of young people and families in and around Yorkshire, through the provision of accessible live music activities along with educational activities in conjunction with those, for the public benefit.
To preserve and protect the mental and physical health of musicians through the provision of support, advice and training.
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Made With Music
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities (continued)
The charity's main activities
Made with Music provides accessible and educational musical activities for everyone. We mainly work with families, but this extends from babies to grandparents and we aim to make all of our events and workshops inclusive and accessible to as wide a range of people as possible. We currently provide early years music classes for parents/carers and their children, specialist music sessions for disability support groups, singing development in schools, family-friendly and accessible gigs, intergenerational singing sessions and training sessions for staff and parents. We support young musicians to develop their skills through advice and training and support the mental wellbeing of our own staff by planning and delivering all projects in pairs.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of music education of young people and families in and around Yorkshire through participation in live music activities. Made with Music has been very adaptable in the recent conditions and has continued to offer this service remotely.
Achievements and performance
We have continued to serve our local community in Leeds and further afield through the provision of live music. This past year has seen our reach become international as we have taken the majority of our work online during the pandemic.
We have adapted our delivery model by increasing our online presence. During the pandemic, we were aware of families who were going to struggle to access any online activity so have delivered free content and asked for donations from those able to pay. We have had donations but it doesn’t equate to the amount we would usually bring in from our classes.
We have managed budgets carefully over the past year and with a resilience grant from Leeds Community Foundation (restricted funds from September-December 2020), we were able to maintain delivery of several aspects of our work. Whilst we have spent some of the budget from our two major grants (Arts Council and Youth Music) by adapting our offer through postal correspondence and online content which has all been free to access, we have been given permission by both to extend the deadline with the hope of some face-to-face delivery in the Autumn 2021.
We have delivered training in Special Educational Needs and Disabilities music provision through NYMAZ (North Yorkshire Music Action Zone). Whilst we haven’t physically worked with new musicians over the past year, we have widened our pool of musicians creating live content which we have used on our social media channels. We set up a YouTube channel in March 2020 and have since gained 400 subscribers.
The directors and some trustees have attended different training sessions including Singing for Parkinsons, Become a Trustee, Videography training and various online webinars promoting accessible live music (Sound Connections and Sage Gateshead).
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Made With Music
Trustees' report (continued) for the year ended 31 March 2021
Financial review
The net payments for the year were £5,041, including net receipts of £5,995 on unrestricted funds and net payments of £11,036 on restricted funds after transfers.
Made with Music has been affected financially by the Covid-19 pandemic over the 2020/2021 accounting period. The charity had regular contracts cancelled or put on hold and didn’t bring in as much income from fees. Several grants were also put on hold and the charity is ineligible to apply for new grants with the same funders until these have been completed. Despite this, we received some donations from the general public in response to our social media work and as we still have the second half of the grants, we are not in immediate financial difficulty. The trustees are aware that the impact of coronavirus on the arts sector is not over and will budget cautiously over the next few years to ensure the charity continues to run.
Reserves policy
The charity's free reserves at the year end were £7,484.
Due to a loss of regular income because of Covid-19, we haven’t been able to increase our reserves significantly in the 2020-2021 financial year. However, we haven’t had to use the reserves we had. Due to two grants, our current operating costs are around £15,000 per quarter. Although these are mainly freelance musician costs, we would like to build up our reserves to allow us to pay all musicians for at least one month if a global crisis like Covid-19 were to impact us again and preferably three.
Signed on behalf of the board of trustees on 13/7/2021
Miles Jefford (Trustee)
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Made With Music
Independent examiner's report to the trustees of Made With Music Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Welling
13/7/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Made With Music
Receipts and payments account
for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 5,339 Sales and fees 15,641 Total receipts 20,980 Payments Freelance musicians (3) 13,935 Other freelance fees 385 Room hire - Instruments and resources 635 Marketing and printing 10 Insurance 182 Travel - Refreshments 28 Training and DBS 10 Personal Assistant payments - Accountancy 300 Total payments 15,485 5,495 Transfers between funds 500 Net movement in funds after transfers 5,995 Fund balances brought forward 7,846 Fund balances carried forward (4) 13,841 Net receipts / (payments) |
2021 Restricted funds £ 16,923 - 16,923 17,710 1,800 160 1,258 839 - - 22 295 5,375 - 27,459 (10,536) (500) (11,036) 29,270 18,234 |
2021 Total funds £ 22,262 15,641 37,903 31,645 2,185 160 1,893 849 182 - 50 305 5,375 300 42,944 (5,041) - (5,041) 37,116 32,075 |
2020 Total funds £ 37,956 24,958 62,914 27,607 480 2,108 282 356 158 338 212 182 1,250 300 33,273 29,641 - 29,641 7,475 37,116 |
|---|---|---|---|
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Made With Music
Statement of assets and liabilities
| as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 13,768 Cash in hand 73 Total cash funds 13,841 Assets retained for the charity's own use Camera Microphones Liabilities Independent examination Delivery of prepaid contracted work Freelance producer |
2021 Restricted £ 18,234 - 18,234 |
2021 Total £ 32,002 73 32,075 £ 599 147 746 £ 300 5,757 300 6,357 |
2020 Total £ 37,043 73 37,116 |
|---|---|---|---|
Approval of the accounts
The financial statements were approved by the board of trustees on 13/7/2021
Miles Jefford (Trustee)
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Made With Music
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Made With Music
Notes to the accounts continued
for the year ended 31 March 2021
| 2 Grants and donations Leeds Inspired Leeds Community Foundation (LCF) DWP Access to Work Arts Council England (ACE) Youth Music General donations 3 Restricted funds Balance b/f £ Arts Council England 14,776 Youth Music 10,559 Leeds Inspired 3,935 LCF Helping Hands - Access to Work - 29,270 |
2021 Unrestricted funds £ - - - - - 5,339 5,339 Incoming £ - - 635 10,000 6,288 16,923 |
2021 Restricted funds £ 635 10,000 6,288 - - - 16,923 Outgoing £ 6,275 5,121 575 9,700 5,788 27,459 |
2021 Total funds £ 635 10,000 6,288 - - 5,339 22,262 Transfers £ - - - - (500) (500) |
2020 Total funds £ 5,715 - 1,250 15,026 12,366 3,599 37,956 Balance c/f £ 8,501 5,438 3,995 300 - 18,234 |
|---|---|---|---|---|
Fund name
Purpose of restriction
To deliver fully accessible family friendly mini-gigs at the Brudenell Social Club
Arts Council England To deliver fully accessible family friendly mini-gigs at the Brudenell Social Club Youth Music For the intergenerational music project, Memories Made with Music Leeds Inspired For the family choir at The Mount in Leeds supporting women with postnatal depression and their families
Resilience grant to help with loss of earnings due to COVID and to make sure we can sustain the work of the charity in the future. DWP funding for disability related support.
LCF Helping Hands
Access to Work
A transfer of £500 was made in respect of a payment made in March 2019, reallocated to this fund.
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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