## **Trustees’ Annual Report for the period**
## **From 1st September 2023 Period start date to 31[st] August 2024 Period end date**
## **Charity name: Leafield Pre-School**
## **Charity registration number: 1177735**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity works for the public benefit having
as its objectives the development and
education of children and young people by:
•
Promoting their care and safety
•
Promoting their education and
promoting parental involvement
•
Promoting their health and well-being
•
Providing services to support them and
their families and carers
•
Providing services to individuals holding
membership of the CIO
•
Furthering the aims of the pre-school
learning alliance|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activity of the charity is to deliver,
within our fully inclusive setting for 2-5-
year olds, the Early Years Foundation
Stage. We do this by employing childcare
practitioners who undertake daily planning of
activities to meet the needs and interests of the
children attending. We follow the guidance
offered by the Pre-School Learning Alliance and
Oxfordshire County Council.
We provide high quality childcare for the
residents of Leafield and surrounding villages.
As a charity we work to engage with the local
community through attending and hosting local
events.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In setting our objectives and planning our
activities the Trustees have considered the
Charity Commission’s public benefit guidance.|
**Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|There are a number of parent
helpers/volunteers that have supported forest
school and offsite trips this year.|
|Other||N/A|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The manager and deputy manager are now
fully integrated into their roles and continue to
develop all the time. The benefits of this
stability is retention and loyalty from all the
staff who also all continue to serve the setting
in a professional manner.
The management, supported by the trustees,
continue to have strong rigor in place, as well
as structured development plans for all staff
that align with the vision of the Preschool.
Financial processes have remained unchanged
this year since the new cloud-based platform
was introduced in the last academic year, and
the Treasurer, Trustees, and Management all
have tighter control on costs, with the viability
of financials now available.
The big development this year for the setting
has been the addition of a stand-alone cabin
within the outside gardens that offers
numerous benefits to both staff, children, and
parents. The manager now has a dedicated
functional office area with windows, which is
also used for small group learning such as
phonics sessions. This space offers a space for
private meetings, including for parents, and
importantly a safe space that children can use
as a break-out area as and when needed.|
Fundraising gets harder and harder with the committee having to diversify events to maximise much-needed income. A big 50[th] fete was run this year to celebrate the preschool turning 50 and raise some additional funds. The manager has been successful in grant applications that have supported several activities in preschool, and continues to seek out new opportunities for these.
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|N/A|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|N/A|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||N/A|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity closed the year with a small loss
which was expected due to the purchase of
the cabin but the closing balance of the
current account during this period was
reasonable at just under £3k, a similar
position to last year.
The charity has created and worked to a strict
budget this year that everyone is bought into,
with a strict focus on cost reduction and
forward planning.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A separate reserves account is in place, which
includes 2 pools of money:
1 – for the event of permanent closure
(including rent and statutory redundancy)
2 – for the event of a short-term closure
(including rent, salaries, etc)
In addition, a 10% buffer has been applied.|
|Amount of reserves held|Para 1.22|Deposit Fundraising Account closing balance as
per statement of 31st August 2023 £13403.13|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity has three sources of income:
•
Funding from Oxfordshire
County Council for children who are
entitled to funded sessions.
•
Private fees from parents who
children are not entitled to funded
sessions.
•
Fundraising – from grants and
events run by the preschool and
committee such as sponsored
walks, raffles, cake sales at the
Christmas Concert and Sports Day.|
|---|---|---|
|||N/A|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|The cost-of-living crisis continues to be a risk to
the setting. We need to ensure that the setting
is both a) affordable to parents/carers whilst b)
managing costs tightly and maintaining its
overall purpose.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Pre-school Learning Alliance
Model CIO Constitution for Childcare Providers|
|How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity trustees are appointed at the AGM
of the CIO to serve for a term of two successive
years and shall retire from office with effect
from the conclusion of the second AGM
following their appointment.
The members or the charity trustees may at
any time decide to appoint a new charity
trustee, whether in place of a charity trustee
who has retired or been removed or as an
additional charity trustee, provided that the
limit specified is not exceeded (maximum of
twelve trustees). Trustees may be
reappointed.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to each
new charity trustee, on or before his or her
first appointment:
(1) a copy of the constitution and any
amendments made to it|
|---|---|---|---|
|||||
|||(2) a copy of the CIO’s latest trustees’ annual
report and statement of accounts
(3) a copy of the roles and responsibilities of
trustees as produced by the Charity
Commission including public benefit
requirements
(4) a copy of all preschool policies including
GDPR requirements
All, Neglect and FGM. They also complete DBS
Checks and OFSTED registration.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees and Committee determine the
general policy of the preschool, lead the
financial management of the charity, support
the day-to-day management team and lead
fundraising activities.
The preschool is managed in its day-to-day
activities by the Manager who reports to the
Chair. The Manager is supported by
a Deputy Manager. There are
3 additional Childcare Practitioners within their
team.
The Manager and Chair of Trustees oversee
recruitment of Childcare Practitioners.
Significant expenditure and major capital
projects are referred to the Trustees and
Committee for prior approval.|
|Relationship with any related
parties|Para 1.51|Leafield Primary School – most Pre-school
leavers will attend Leafield Primary
School. We actively foster a good working
relationship with Leafield Primary School
to enable smooth transitions for the
children moving up to the school.|
|Other||N/A|
## **Reference and Administrative details**
|Charityname|Leafield Pre School|
|---|---|
|Other name the charityuses|N/A|
|Registered charitynumber|1177735|
|Charity’s principal address|Leafield Pre School
Play Group Room,
Leafield Village Hall,
Lower End,
Leafield,
OX29 9QJ|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Louise Kenny|Chair|Oct 21 to present|Committee|
||Jo Rowles|Trustee/Treasurer|Oct 21 to present|Committee|
||Megan Fowler|Trustee|June 22 to present|Committee|
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|**N/A **|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser N/A**
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Louise Kenny **Position (eg** Chair **Secretary, Chair, etc) Date** 11/06/2025
##
##
|||Restricted|Unrestricted||Restrjcted|Unrestricted||
|---|---|---|---|---|---|---|---|
|PrivateNoucher Fees|||27,379.02|||27,543.46||
|OCC funding|||44,049.78|||34,289.38||
|RESTRICTED
- OCC|EYPP funding|||||||
|ONLY||12,941.50|||7,165.48|||
|Just Giving|||1,966.41|||2,063.55||
|Giving.com||||||247.95||
|Golden giving||||||396.66||
|EasyFundraising|||400.57|||96.49||
|Amazon Smile||||||145.72||
|Sponsored walk||||||46.41||
|Charities Trust|||2,000.00|||||
|OCC Priority Fund|||1,000.00|||||
|Christmas donations||||||||
|Groundwork Uk|||1,720.00|||||
|Other fundraising|||2,627.50|||533.47||
|Easter Trail||||||36.77||
|RESTRICTED Grant|- Bartlett Taylor|||||||
|RESTRICTED Grant|- Cabin project||||3,250.00|||
|RESTRICTED Grant|- Winter Grant|90.00|||330.00|||
|RESTRICTED Grant|- ForestSchool|||||||
|RESTRICTED Grant|- New Floor||||1,000.00|||
|Restricted Grant
- Small and vital||||||||
|cooking||140.00|||440.00|||
|Bank Interest|||280.80|||211.96||
|Donation|||6,829.13|||2,764.00||
|Totalincome||13,171.50|88,253.21|101,424.71|12,185.48|68,375.82|80,561.30|
||||RestrLcted|Unrestricted||Restricted|Unrestricted||
|---|---|---|---|---|---|---|---|---|
|RESTRICTED
- OCC|EYPP funding||||||||
||||1,968.45|||7,165.48|||
|Restricted OCC PPE grant|||||||||
|Restricted OCF S+V|||||||||
|RESTRICTED Grant|- Cabin project||13,841.56||||||
|RESTRICTED Grant|- Winter Grant||405.00|||330.00|||
|RESTRICTED Grant|- ForestSchool||8.00|||220.42|||
|RESTRICTED Grant|- New Floor||1,000.00||||||
|Restricted Grant
- Small and||vital|||||||
|cooking|||298.42|||287.39|||
|Restricted OCC Garden|||||||||
|Wages||||59,564.55|||47,448.77||
|Training||||407.67|||440.60||
|Pension||||2,261.34|||1,787.18||
|Uniform|||||||||
|||||3,199.96|||5,143.98||
|Staff Gifts/Entertainment||||470.68|||455.00||
|Memberships
/ Registrations||/|||||||
|Subscriptions||||890.62|||320.40||
|Rent||||6,240.00|||6,240.00||
|Phone LI/ Mob/ BB||||969.10|||220.52||
|Insurance||||835.62|||855.81||
|Website costs|||||||201.58||
|Bank/Finance Charges|||||||94.80||
|Stationary, postage||||308.71|||454.87||
|Advertising||||1,163.18|||311.18||
|Cleaning/Other Groceries||||494.05|||406.28||
|Computer/lT Equip/Office||||1,062.00|||4,181.86||
|Activities||||4,658.47|||2,122.66||
|Repairs and Maintenance|||||||||
|Premesis Expenses||||3,252.98|||1,081.45||
|Professional Fees||||655.40|||979.40||
|Meals
/ Snacks||||266.09|||||
|Accountancy Fees||||396.00|||||
|Donation||||88.92|||15.10||
|Totalpayments|||17,521.43|87,185.34|104,706.77|8,003.29|72,761.44|80,764.73|
|Annualsurplus/deficit|||||3,282.06|||203.43|
##
|Balance b/fwd @ 1st September2023|29,943.75||30,147.18||
|---|---|---|---|---|
|Add total receipts|101,424.71||80,561.30||
|Deduct total payments|104,706.77||80,764.73||
|Balance as at31st August 2024||26,661.69||29,943.75|
|Represented by|||||
|Cash in hand|34.42||34.42||
|Nat West current a/c|2,685.42||2,659.36||
|Nat West fundraising a/c|10,538.72||14,037.92||
|NatWest reserves alc|13,403.13||13,212.05||
|Total||26,661.69||29,943.75|
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