2021-08-31-accounts - Leafield Pre-School

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Trustees’ Annual Report for the period

From 1st September 2020 Period start date to 31[st] August 2021 Period end date

Charity name: Leafield Pre School

Charity registration number: 1177735

Objectives and Activities

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SORP reference
Summary of the Para 1.17 The charity works for the public
purposes of the charity benefit having as its objectives the
as set out in its development and education of
governing document children and young people by:
 Promoting their care and safety
 Promoting their education and
promoting parental
involvement
 Promoting their health and well-
being
 Providing services to support
them and their families and
carers
 Providing services to individuals
holding membership of the CIO
 Furthering the aims of the pre-
school learning alliance
Summary of the main Para 1.17 and The main activity of the charity is to
1.19
activities in relation to deliver, within our fully inclusive
those purposes for the setting for 2-5-year olds, the Early
public benefit, in Years Foundation Stage. We do this
particular, the activities, by employing childcare practitioners
projects or services who undertake daily planning of
identified in the activities to meet the needs and
accounts. interests of the children attending.
We follow the guidance offered by the
Pre-School Learning Alliance and
Oxfordshire County Council.
We provide high quality childcare for
the residents of Leafield and
surrounding villages.
As a charity we work to engage with
the local community through
attending and hosting local events.
Statement confirming Para 1.18 In setting our objectives and planning
whether the trustees our activities the
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have had regard to the Trustees have considered the Charity guidance issued by the Commission’s public benefit Charity Commission on guidance. public benefit

Additional information (optional)

You may choose to include further statements where relevant about: SORP reference

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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
Due to Covid restrictions there have
Para 1.38 been no volunteers utilised in this
Contribution made by financial year. The trustees and
volunteers committee are made up of parents
and local residents who kindly donate
their time and experience to direct
the management, fundraise and
assist with maintenance of the
preschool.
N/A
Other
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Achievements and Performance

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SORP reference
The uncertainty of covid remained
front of mind this year, with the
impact of COVID 19 continuing.
Summary of the main
Para 1.20
achievements of the The Manager and Staff continued to
charity, identifying the work tirelessly through the year
difference the charity’s despite regular announcements from
work has made to the pre-school learning alliance and
circumstances of its government in light of COVID 19
beneficiaries and any changing recommendations.
wider benefits to society
as a whole. As in previous lockdowns and closures
the staff continued to support the
children by creating digital content
and prepared preschool for a safe and
friendly reopening at the earliest time
possible.
The manager left at the end of the
year, but the role was filled by the
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current deputy manager and a thorough and timely handover took place. All employees come from the local community. The financial processes have continued to be streamlined and the way we budget, plan and track our spending is giving us maximum control. Fundraising remains critical for the survival of the setting. The committee continues to put a lot of focus on this including running another successful village wide event encouraging exercise and collaboration with the local primary school We have also been successful in grant applications that have supported several activities in preschool.

Additional information (optional)

You may choose to include further statements where relevant about:

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N/A
Achievements against Para 1.41
objectives set
N/A
Performance of
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
N/A
Other
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Financial Review

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Review of the charity’s Para 1.21 The Charity made a small profit
financial position at the during this period largely due to
end of the period fundraising.
The closing balance of the current
account during this period was good,
as always there was little financial
pressure for the Autumn term.
Going forward the charity will
continue with budgeting for a good
closing balance before the start of the
academic year. The bank account was
also split 3 ways to cover 1. Current
Account, 2. Fundraising and 3.
Reserves ready for the next financial
year. This will add to the controls in
place to ensure financial stability and
give full transparancy of funds.
Statement explaining the Para 1.22 A separate reserves account is now in
policy for holding place which includes 2 pools of
reserves stating why money:
they are held 1 – for the event of permanent
closure (including rent and statutory
redundancy)
2 – for the event of a short term
closure (including rent, salaries, etc)
In addition a 10% buffer has been
applied.
Amount of reserves held Para 1.22 Deposit Fundraising Account closing
balance as per statement of
31st August 2021 £13295.81
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements

where relevant about: The charity has three sources of income:

The charity’s principal sources of funds Para 1.47  Funding from Oxfordshire (including any County Council for children who fundraising) are entitled to funded sessions.  Private fees from parents who children are not entitled to funded sessions.  Fundraising – from grants

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and events run by the
preschool and committee such
as sponsored walks, raffles,
cake sales at the Christmas
Concert and Sports Day.
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The principal risk facing the charity in
the year to come will be to ensure
A description of the Para 1.46 enough children are registered for all
principal risks facing the sessions and child numbers do not
charity drop due to the ongoing effects of the
global COVID 19 pandemic.
Continued monitoring of staff levels vs
child numbers will be an essential
requirement.
Cash flow and budget must also be
managed carefully.
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Pre-school Learning Alliance
document
(trust deed, royal Model CIO Constitution for Childcare
charter) Providers
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The charity trustees are appointed at
methods including the AGM of the CIO to serve for a term
details of any of two successive years and shall
constitutional provisions retire from office with effect from the
e.g. election to post or conclusion of the second AGM
name of any person or following their appointment.
body entitled to appoint
one or more trustees The members or the charity trustees
may at any time decide to appoint a
new charity trustee, whether in place
of a charity trustee who has retired or
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been removed or as an additional charity trustee, provided that the limit specified is not exceeded (maximum of twelve trustees). Trustees may be reappointed.

Additional information (optional)

You may choose to include further statements where relevant about:

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The charity trustees will make available
to each new charity trustee, on or before
Policies and his or her first appointment:
procedures adopted Para 1.51
(1) a copy of the constitution and any
for the induction and
amendments made to it
training of trustees
(2) a copy of the CIO’s latest trustees’
annual report and statement of accounts
(3) a copy of the roles and responsibilities
of trustees as produced by the Charity
Commission including public benefit
requirements
(4) a copy of all preschool policies
including GDPR requirements
All trustees undertake safeguarding
training including Prevent, Neglect and
FGM. They also complete DBS
Checks and OFSTED registration.
The Trustees and Committee determine
the general policy of the preschool, lead
The charity’s the financial management of the charity,
organisational Para 1.51 support the day to day management
structure and any team and lead fundraising activities.
wider network with
The preschool is managed in its day to
which the charity
day activities by the Manager
works
who reports to the Chair. The Manager is
supported by a Deputy Manager. There
are
4 additional Childcare Practitioners within
their team.
The Manager and Chair of Trustees
oversee recruitment of Childcare
Practitioners.
Significant expenditure and major capital
projects are referred to the Trustees and
Committee for prior approval.
Leafield Primary School – most Pre-school
leavers will attend Leafield Primary
Relationship with any Para 1.51 School. We have initiated
related parties a joint fundraising event and actively
foster a good working relationship to
enable smooth transitions for the children
moving up to the school.
N/A
Other
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Reference and Administrative details

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Charity name Leafield Pre School
Other name the charity N/A
uses
Registered charity 1177735
number
Charity’s principal Leafield Pre School
address Play Group Room,
Leafield Village Hall,
Lower End,
Leafield,
OX29 9QJ
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Rachel Cornah Chair Whole Year Committee
2 Rachel Beynon Fundraising Whole Year Committee
Alexandra Secretary Whole Year Committee
3
Holdsworth
4 Hannah Brown trustee Whole Year Committee
5
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Corporate trustees – names of the directors at the date the report was approved Director name

N/A

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
N/A
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Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Rachel Lucy Burgess Cornah Position (eg Chair Secretary, Chair, etc)

Date 16/06/2021

Leafield Pre School Charity no. 1063400 Receipts and Payments for the year ending 31 August 2021

Leafield Pre School Contents Accounts Restricted furEds Bank Reconciliation Report

Leafield Pre School Summa of Recei Accounts for the ts and Pa ear endin ments 31st Au ust 2021 2020121 RestrScted Unrestritted 13,704.68 43,825.97 2019120 Recel ts Privatelvoucher Fees OCC funding RESTRICtED- OCC EYPP funding ONL Y DAF Funding OCC PPE Winter Grant Online fundraising Other sponsorship non LPS event Apple Dav Sponsored walk Christmas Cards Christmas Concert Readathon Challen8e Leafield Virgin Regular Oonation Virgin One Off Donatlon Chirstm85 Tra51 Easter Trail Gift Aid Donation RESTRICTED Grant- Bartlett Taylor RESTRICTED Grant- PYE RESTRicfED Carwa5h Sensory Sales Bank Interest HMRC Retun(J Total income 10,183.92 35.130.36 678.00 231.00 693.00 50.00 765.00 169.96 114.52 31. 150.00 35.50 278.00 67.50 276.90 301.00 1,909.46 231.30 130.00 888.29 473.97 250.00 146.86 246.32 703.27 66.00 170.82 1,158.23 1,000.00 I,000.ao loo.00 187.00 14.61 8.364.85 1.57 5,695.48 50.00 70.246.87 59,233.97 Pa ments RESTRICTED- OCC EYPP funding ONLY Restricted OCC PPE grant Restricted OCF S+V Restricted LCGYM DAF Funding Restricted Carwash/Sensory Restricted OCC Garden Winter Grant WaBes Trainin8 Penslon HMRC Stsff Gift5lEntertainment MemDersnip5 1 Ke8lStraiions i Subscriptions Rent Phone LL l Mob / BB Insurance Teaching Resources Teaching equipment Stationary, postsge Snacks Advertising Cleaninglother Groceriès ComputerllT Equiploffice Attivities Repair5 and Maintenan Professional Fees Total paymerrts 771.07 80.43 90.40 438.71 8.00 189.29 78.00 653.98 38.36 437.99 765.00 46.598.20 25.80 1,265.56 665.05 307.45 42,833.15 1.005.54 762.63 51.67 229.98 1,390.19 7,790.00 797.84 762.02 365.09 195.43 205.11 370.93 191.20 1,560.00 687.18 760.77 305.73 59.66 130.37 438.87 40.60 435.07 314.94 955.29 687.22 606.55 Y5.lJO 2,3608 Thriyrur 65,796.91 4,449.96 549.62 325.96 1,263.00 52,782.99 Annual surplusldeficlt 6,450.98

Recei ts&P3 ments Summar Balance blfwd @ 1st September 2020 Add total receipts Deduct total payments Balance as at 31st August 2020 19365.99 70,246.87 65,796.91 12.915.01 59.233.97 52.782.99 23.815.95 19,365.99 Re resented b Cash in hand Nat West current alc Nat West fundrai5in8 alc Nat West reserves alc Total 34A2 3.229.79 7,255.93 13,295.81 34.42 7,046.56 12.285.01 23.815.95 19,365.99 Slgned by Date Signed bv Date

Restricted Funds tracker 2020 - 2021 Totsl Remalnlng Restrirted Fund$ £ 1,569.70 EYPP Date 0210912019 1111112019 2111112019 1010112020 1410112020 1410112020 2310312020 1610412020 1610412020 C, 2510912020 2510912020 2910912020 0111112020 2010112021 2510212021 2510212021 2610212021 0110312021 0110312021 Eady Year9 pupII premium In Out Balan 210.00 159.49 172.74 21.60 201.60 187.61 7.61 115.61 Kitchen Garden Project In Out Balance 530.23 135.23 210.00 1010212020 1010312020 1010312020 530.23 50.51 395.00 42.99 -13.25 151.14 92.24 180.00 13.99 180.00 108.00 180.00 20.00 28.01 19.99 275.61 247.60 227.61 14.99 212.62 443.62 426.63 419.64 375.64 368.65 361.77 361.77 345.80 164.84 231.00 16.99 6.99 44.00 6.99 6.88 1910312021 2810312021 13105/2021 1310512021 1310512021 1310512021 1310512021 1310512021 1710512021 1710512021 2110512021 2110512021 2110512021 2110512021 2110512021 2110512021 1810612021 3010612021 3010612021 0910712021 15.97 180.96 30.00 26.66 S.64 15.99 2.99 19.11 134.84 108.18 102.54 86.55 83.56 64.45 60 124.45 169.45 146.86 132.64 118.65 74.66 69.67 -60.42 -68.03 -113.57 -133.96 -139.46 -139.46 45 22.59 14.22 13.99 43.99 4.99 130.09 7.61 45.54 20.39

OCF Tl. Small and Vltal Cookery Date In Out 3010112020 1210212020 1310212020 0210312020 1010312020 1010312020 3010412021 0510512021 2110512021 2710512021 1510612021 2210612021 0710612021 IV0712021 PPE Date 0210712020 3110712020 2210912020 2910912920 0511012020 13104/2021 0810312021 1210712021 Ioxon. c.cl In Balance 500.00 344.20 500.00 50.00 50.00 155.80 11.20 8.00 12.05 42. 333.tio 328.30 321.21 29.95 4.70 7.09 10.5 5.98 15.47 36.02 23.97 8.50 -27.52 6.63 11.85 20.08 14.97 10.2 9.48 304.08 292.23 50 22.48 11.57 11.57 10.91 272.15 257.18 246.98 237.50 4.09 13.1 233.41 220.31 220.31

Wlnter grant Date 1511212021 1811212021 1811212021 Q9J0212021 0910212021 1010212021 1010212021 1010212021 2510312021 2610312021 2610312021 1710512021 1810512021 2010512021 2410512021 2510512021 1410712021 1610712021 1610712022 1610712021 16107/2021 2010712021 Bartlett Taylor Charltable Trust Date Out 2410212021 Balance -30.00 30.CK) .1 Balance iooo 30 iooo 60.00 I0 30.00 0.00 15 -15.00 30.00 15.00 45 15 15 15 -15. 90.00 0.00 -30.00 30. 105 90 30 60 45 -15.00 30.00 45 15 15 15.00 0.00 450.00 360.00 270.00 180.00 90.00 0.00 450 90 90 90 90

DAF Fundlng fvs,. Date 3110312021 0310412021 2610312021 2610412021 2610412021 1010512021 1810512021 1310512021 1010512021 2810612021 2810612021 3010612021 PYE Out Balance Date 0210712021 In Balance iooo 693 693 648.9 605.74 iooo iooo 43.16 39.59 9.99 179.94 566.15 556.16 376.22 370.55 365.96 5.67 4.59 81.59 56.68 36.18 152.49 284.37 227.69 191.51 39.02 653.98 -614.96

Canvash Sensory Date 0511012020 0511012020 0611012020 Balance 11)0 loo 84.01 61.64 15.99 22.37 61.64

Leafield Pre School Accounts for the ear endin 31st Au ust 2021 Natwest Current Account Bank Reconciliation 01 09 20-31 08 2021 DR CR Balance blf £7,046.56 Re¢eipts 68210.14 Payments 72026.91 Sub total 75256.70 72026.91 3229.79 Balance cld Balance bl 3229.79 corred GS oA31/8/2021 Difference N3twest Reserves Account Bank Reconciliation Fundraisin oi 20-31 08 2021 DR Balance b/f £12,285.01 Receipts 9827.41 Payrnents 14856.49 Sub total 22112.42 14856.49 7255.93 Balance dd Balance b1 7255.93 Closing balance from statement Difference correctos of 31/8/2021

Natwest Reserves Account Bank Reconclllatlon Reserves oi 09 20-31 08 2021 DR CR Balan¢e blf £0.) Recelpts 13295.81 Payments 0.00 Sub total 13295.81 0.00 13295.81 Balance cld Balance bl 13295.81 C105ing balance from statement Difference correct(F5 of 3U812021 Cash Account Reconciliation 01 09 20-31 2021 DR CR Balance blf £34.42 Receipts 0.00 Payments 0.00 Sub total 34.42 0.00 34.42 Balance cld Balance bl 34.42 C105in£ balance from Tln Difference correctos of 31/8/2021

LEAFIELD PLAYGROUP INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF THE LEAFIELD PLAYGROUP report on the accounts of the Charity for the year ended 31 August 2021 which are set out on pages l & 2. Re5 ective res onsibilities of trustees and examiner. The ch3rity'5 tru5tee5 are responsible for the preparation of accounts. The charity's tiustees consider that an audlt is not requlred for this year (under secilon 43121 of the Charitiès Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to: al examine the accounts (under sectlon 4317llbl of the Act) bl to follow the procedures laid down in the general Directions glven by the Charity Commissioner5 (under section 4317llbl of the Act) cl to state whether particular matters have come to my attention. Basls of inde endent examlner's re ort. My examination wès carried out in accordance with the General Oirection5 given by the Charity Comrnissioners. An examination includes a review of the accounting records kept by the charity and a compari50n of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees Conrning any such rnatters. The procedures undertaken do not provide 311 the evidence which would be required in an audit and consequently I do not express an audlt opinion on the accounts. Inde ndent examiner's statement In connectlon with my examlnation, no matter has comè to my attention- 11 whlch gives me reasonable cause to believè that in any material respect the requirements of al to keep proper accounting records in accordance with Section 41 of the 1993 Act. and of bl to PTepare attounts which accord with the accounting records and to comply with the requirements of the 1993 Ad. have not been met 21 to whlch. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. David Cuthbertson. ICPA Cert Act (Openl Shilton Accounting Services Honeystone Cotta8e Ladburn Lane Shilton OX18 4 30-Mar-22

Leafield Pre School Charity no. 1063400 Receipts and Payments for the year ending 31 August 2021

Leafield Pre School Contents Accounts Restricted furEds Bank Reconciliation Report

Canvash Sensory Date 0511012020 0511012020 0611012020 Balance 11)0 loo 84.01 61.64 15.99 22.37 61.64