2025-08-31-accounts - Lewes Passion Play

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Trustees’ Annual Report for the period

From 1 September 2024 To 31 August 2025

Charity name: Lewes Passion Play trading as Lewes Christian Arts Charity registration number: 1177730

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the Christian religion in Lewes and surrounding areas for the beneft of the public through the holding of prayer meetings, participating in artistic, dramatic and musical performances, workshops and exhibitions, broadcasting, producing and/or distributing literature on Christianity to enlighten others about the Christian religion.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Fully inclusive social events. Gathering for prayer, spiritual and artistic inspiration. Formation of team to manage production issues including publicity. Formation of choir and instrumental groups. Liaison with churches to use facilities and to publicise events. Preparation for public performances.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are aware of the Charity Commission guidance on the public benefit requirement for charities and this has been taken into account in the charity’s objectives.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The year from September 2024 was a more positive one for us with the decision to formulate a new group under the banner of_Lewes Passion Play trading as Lewes_ Christian Arts. The Charity Commission were informed. Several people came forward from our request to serve as Trustees for this group and their details have all been processed. We now have a new Treasurer and Secretary, but the Chair has agreed to continue to aid the transition. In March 2025 we invited supporters to an informal gathering to share and discuss ideas for ways forward from which many rich and creative thoughts sprung. Our Easter event was therefore entitled ‘Spring Arising’ and the Easter message was shared with the public through contributed music, poetry, art and drama. Following this it was decided to create a larger, more impactful event for the area and for it to happen in the Autumn so as not to clash with local church festivals and other events. It was agreed to spend a portion of the monies raised for the Passion Play in 2020 so we could be seen to be doing something with this, and for it to be again an offering to the residents of Lewes and the surrounding area promoting a positive Christian message of Light in the world. The event was to be called ‘Ways of Light’ and to be based on specially composed music and to include a professional light show. By August 2025 a musical director, lighting company, some artists and a working party had all been established. We feel that we have had a rebirth and look forward to the coming year.

You may choose to include further statements where relevant about:

Additional information (optional)

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	See form CC16a
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Funds are raised and held for the purpose of producing artistic events in Lewes and the surrounding areas. Funds previously raised and not used due to Covid are being held over. Review is in progress as to how they may be used for artistic events in line with the charity’s objectives if not specifically for a Passion Play_._Decisions have already been made to use some of the money for artistic events branching out from merely plays about the Easter story to different types of artistic events throughout the year.
Amount of reserves held	Para 1.22	Cash funds at year end £19,637.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Trustees are ppointed for a 3 year period by a resolution passed at a properly convened meeting of the existing Trustees.

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	These are stated in the welcome letter which new trustees receive and sign.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	Lewes Passion Play
Other name the charity uses	Lewes Christian Arts
Registered charity number	1177730
Charity’s principal address	Rosevine, Wellgreen Lane, Kingston, East Sussex BN7 3NS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Serena Smith	Chair of Trustees		CharityTrustees
Eleanor Austin	Secretary	Until 5.9.24
Peter Shears
Graham Purdye
Gretel Scott		Until 5.9.24
Karen Stanley	Secretary	From 13.1.25 until 21.7.25
Christina Pepper		From 13.1.25
Josie Alwyn		From 13.1.25
Lorna Melia		From 13.1.25
Robert Parr		From 13.1.25
Rachael Nicholson		From 13.1.25

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S.J.Smith

Full name(s) Serena Joy Smith

Position (eg Secretary, Chair Chair, etc)

Date

28.5.26

Charity Name No (if any) Lewes Passion Play 1177730 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1.9.24 31.8.25

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Insurance refund	275	-	-	275	-
Donations	65	-	-	65	150
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	340	-	-	340	150

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					150

Production costs	15				-
Venue hire inc refreshments	211				48
Printing/stationery	223				-
Professional costs inc insurance	435				595
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	884				643

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					643

	- 544				- 493
	-				-
	20,181				-
	19,637				- 493

CCXX R1 accounts (SS)

5/28/2026

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ - - - - Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional)	Endowment funds to nearest £
				-
				-
				-
				-
				OK
				Endowment funds to nearest £
				-
				-
				-
				-
				-
				-
				Current value (optional)
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			-	-
			-	-
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	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
			-	-
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	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
			-
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	S.J.Smith Signature Signature	Print Name S,J.SMITH
				Date of approval
	Signature
	S.J.Smith	S,J.SMITH		28.5.26

CCXX R2 accounts (SS)

5/28/2026