## **Trustees' Annual Report for the period** Period start date Period end date **To** Day Month Year Day Month Year 01 09 2023 31 08 2024 **From** ## Section A Reference and administration details **Charity name** Lewes Passion Play **Other names charity is known by** LPP **Registered charity number (if any)** 1177730 **Charity's principal address** 11, Peckham Close Lewes Sussex **Postcode BN7 2EW** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Serena Smith|Chair of Trustees||CharityTrustees| ||Eleanor Austin|Secretary||CharityTrustees| ||Peter Shears|||CharityTrustees| ||Gretel Scott|||CharityTrustees| ||Graham Purdye|||CharityTrustees| ||William Telford||Until -14.4.24|CharityTrustees| ||Stella Hull||Until - 20.2.24|CharityTrustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Foundation CIO How the charity is constituted (eg. trust, association, company) Appointed by existing Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: We work closely with Churches Together in Lewes which is affiliated with Churches Together in England - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** To advance the Christian faith in Lewes for the benefit of the public through the holding of prayer meetings, participating in dramatic and musical performances, broadcasting, producing and /or distributing **Summary of the objects of the** literature on Christianity to enlighten others. **charity set out in its governing document** Lewes Passion Play is a focus group which aims to extend Christian unity through artistic and social activities, aiming to culminate in a passion play every 5 years. It is not proving possible to achieve this in 2025. Fully inclusive social events Spiritual enlightening prayer meetings, workshops. **Summary of the main** Formation of teams to create costumes, props and set. **activities undertaken for the public benefit in relation to** Formation of team to manage production issues including publicity. **these objects (include within** Formation of choir and instrumental groups. **this section the statutory declaration that trustees have had regard to the guidance** Composition of music for performance. **issued by the Charity Commission on public** Liaison with churches to use facilities. **benefit)** Preparation for Public performances. ## **Additional details of objectives and activities (Optional information)** All our work is based on the goodwill of volunteers – fundraisers, designers, script writers, actors, hospitality, health and safety officers, safeguarding, set builders, costume makers, musicians, publicity and website. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 3 Section D Achievements and erformance p ACHIEVEMENTS AND PERFORMANCE **Summary of the main achievements of the charity** SEPTEMBER 2023 – AUGUST 2024 **during the year** TRUSTEE ANNUAL REPORT The year has been a frustratingly disappointing year. It was hoped that our new Artistic Director would create an impact with an Easter project for 2024 and although interesting ideas and thoughts were suggested they did not materialise. Several Easter Drama Workshops were held and a number of the Passion Play supporters did attend giving hope to the possibility of a Lewes Passion Play 2025 happening. A new Core group was formed to assist with supporting the Director and start to get things into action. However, it soon became clear to the Trustees that communications between them and the Director were not progressing effectively or at the pace required. Regretfully the Trustees have made the decision to not hold a Lewes Passion Play for 2025 due to the lack of appropriate administrative support being in place. At our recent Trustees meeting it was agreed to suspend the charity and to look into our options for either closing down or renaming it to draw in a wider group of Christian artistic people to become Trustees and rebrand it. Lewes is a very artistic town and the Passion Play has been very well received in the past enabling strong links for our churches, community links and rich relationships for a wide range of people. Within the present climate volunteers are becoming more limited therefore we think it would be in our interest to be more creative in our ‘reaching out’ with the Christian message. Instead of having a Passion Play as our sole objective it could be a subsidiary one and could be done in a smaller way as part of a wider Lewes Christian Arts Project. We are presently taking advice on what we are and are not able to do as registered CIO and pray that we can continue forth with spreading the central gospel message of Hope, Peace, Joy and Love in our town within an artistic framework. Serena Smith Chair LPP **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the** Funds are raised and held for the purpose of producing Lewes based artistic events. **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Funds previously raised and not used due to Covid are being held over. Review is in progress as to how they may be used for artistic events in line with charity objects if not specifically for a Passion Play. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Eleanor Austin **Position (eg Secretary, Chair,** Secretary/Trustee **etc) Date** 15/09/2024 **TAR** March **2012** 5 TAR Mar¢h 2012 CHARITY COMM15510N roR EN(ilAND AND WAII5 Lewes Passlon Play Receipts and payments accounts CC16a For tho parlod from Tts 0110912023 3110812024 Section A Receipts and payments Unre5tri¢ted fund5 ttstho n9&r8st Restrithd fuThds Endowment funds Total funds Last year tothe neares1£ ta lh• near￿¢ £ tothe nè4rest£ to Ihe ne4rest £ A1 Recei Donations ts Fund raishl Sub totsl(Gross ffncome for AR) A2 Asset and [Tr￿Stment saltrs, (see tablo). Sub total 15D 150 ents Ploduction cosis Venue hir& 48 Prolewonal ED$ts 596 595 Sub total A4 Asset 8nd investment pu￿haSe$, Ise8 tsblel Sub tot•1 643 Net of reGelpts/(payments) A5 Transfers between fund5 Afj Cash lunds 145t year end Cash funds Ihls yoar end 493 493 20.674 20,181 20,674 20.181 CCXX R1 a¢tuunts ISSI 1210912024 Section B Statement of assets and liabilities at the end of the period Unrestiicted funds tb n•argst £ RestrictÈd funds to nèArèAt£ Endowment funds B1 Cash funds 20.181 Total cash funds 20.181 BndgaymML% att0￿11$)} Unre$tri¢ted funds to n9ar¢st£ Restricted funds tts nBarest£ Endowm&nt funds tts ￿￿r•Ste Details 82 Othèr monetary ass•ts Fund tD which B*$Èt b•lon Details CDStlIWonall tlonal B3 Investmèftt assets Fund to whkh a6S•t b•ltsn Details Cutr•nl valuo C05t lo￿0￿*￿1) B4 Assets retaln•d for the charity's own us• Fund lo which rèlat*$ knounl dut onal DÈtails When duv B5 Llabllltl•$ Signed Oy one or N¥0 ITuslee$ on behalf of 811 Ihtr ITuslee5 Signature PTrnt Name 08le of rov81 .q. CCXX R2 a¢￿￿Thts Issi 1210912024