## **Trustees' Annual Report for the period** Period start date Period end date **From** **To** Day Month Year Day Month Year 01 08 2022 31 08 2023 Section A Reference and administration details **Charity name** Lewes Passion Play **Other names charity is known by** LPP **Registered charity number (if any)** 1177730 |**ered charity number (if any)**|1177730|| |---|---|---| |**Charity's principal address**|11, Peckham Close|| ||Lewes|| ||Sussex|| ||**Postcode**|**BN7 2EW**| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Serena Smith|Chair of Trustees||CharityTrustees| ||Eleanor Austin|Secretary||CharityTrustees| ||Stella Hull|||CharityTrustees| ||Peter Shears|||CharityTrustees| ||Gretel Scott|||CharityTrustees| ||Graham Purdye|||CharityTrustees| ||William Telford||From 06.11.2022|CharityTrustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** March **2012** **TAR** 1 ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||None|| |||| |||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Foundation CIO How the charity is constituted (eg. trust, association, company) Appointed by existing Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** We work closely with Churches Together in Lewes which is affiliated with You **may choose** to include Churches Together in England additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the Christian faith in Lewes for the benefit of the public through the holding of prayer meetings, participating in dramatic and musical performances, broadcasting, producing and /or distributing March **2012** **TAR** 2 literature on Christianity to enlighten others. Lewes Passion Play is a focus group which aims to extend Christian unity through artistic and social activities, culminating in a passion play every 5 years. Lewes Passion Play tells the story of Easter to the local community. The Gospel account is brought to life on the streets of the town. Performances are throughout Holy Week. Fully inclusive social events Spiritual enlightening prayer meetings, workshops. **Summary of the main** Formation of teams to create costumes, props and set. **activities undertaken for the public benefit in relation to** Formation of team to manage production issues including publicity. **these objects (include within this section the statutory** Formation of choir and instrumental groups. **declaration that trustees have had regard to the guidance** Composition of music for performance. **issued by the Charity Commission on public** Liaison with churches to use facilities. **benefit)** Preparation for Public performances. ## **Additional details of objectives and activities (Optional information)** All our work is based on the goodwill of volunteers – fundraisers, designers, script writers, actors, hospitality, health and safety officers, safeguarding, set builders, costume makers, musicians, publicity and website. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 3 Section D Achievements and performance ACHIEVEMENTS AND PERFORMANCE **Summary of the main achievements of the charity** SEPTEMBER 2022 – AUGUST 2023 **during the year** TRUSTEE ANNUAL REPORT After a joyous Easter ‘Singing in the Streets’, events and follow up for Lewes Passion Play became rather fallow. In October 2022 our outstanding Production Manager for Lewes Passion Play 2010, 2015 and 2020 stated that she would not be continuing in this role for 2025. Unfortunately, around this time it was becoming clearer that out extremely talented Musical Director was seriously ill with cancer. Concerns about 2025 were starting to be raised. In November we held a ‘Going Forward’ meeting with local churches, trustees and key supporters and it was agreed that a new Core Administrative Team was required. Just before Christmas the highly experienced and dedicated Director of Lewes Passion Play 2000, 2010, 2015 and 2020 decided it was also time for her to stand down and for a completely new team to step up for 2025. In January 2023 an Appeal was put out for a new Director for LPP2025 and also for new Trustees for replenishment of one standing down and with awareness that there would be requirements for additional expertise going forward. In May 2023 Tim Telford a Youth Minister with a strong Drama background and interest in LPP was appointed as Director. Tim has been in discussions with various members of the key production team and plans for rebuilding the Core Administrative and Production Team are underway. We pray that 2024 will be a year in which the Lewes Passion Play can start to be active in our Church and Town community once again. Chair Lewes Passion Play Serena Smith ## **Section E Financial review** March **2012** **TAR** 4 **Brief statement of the charity’s policy on reserves** Funds are raised and held for the purpose of producing a Lewes Passion Play ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Funds previously raised and not used due to Covid are being held over, ready for use for major production in 2025. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Eleanor Austin|| ||Secretary/Trustee|| ||12/06/2024|| March **2012** **TAR** 5 CHARITY COMMISSION FOR ENGLAND AND WALES Lgwos Passlon Hay Receipts and payments accounts CC16a For tha perlod Irom 0110912022 3110812023 Section A Receipts and payments Unrestricted funds to the ne¥rE¥I Restrlcied funds Endowment lunds Tolal funds Last ypar trtrlhv n•ar•Kt É tOth• n•ar*4t£ toth• n•Ar•4t£ tothè near•st£ A1 Rec8lpts Donat￿￿5 Grants raising 378 370 Sub tolal (Gross income for AR) 37 378 A2 Asset and Investment sales, l$ee table). Sub total 378 378 A3Pa ments Veftue hiie 67 67 Prol6s&onèl cosls Sub total 752 752 A4 Asset and Invtstm&nt pu￿hAs$s, Iso0 table Sub total Total paymenls 752 752 Nèt of rocelpts/lpaymènts) A5 Transfers between funds A6 Cash funds last year end Cash funds thls year end 374 374 21,04 20,674 21,048 20,674 CCXX Rl acC￿ntS ISSI OS11012023 Section B Statement of assets and liabilities at the end of the period UnrÈstrictod funds Restricted funds to Nhr+$t£ Endowrnent funds to n&4r¢st E LategorEe5 to n8Jr•st È B1 Cash funds ZO.674 Total cash funds 20,674 rocotysandpp￿￿ UnrÈstrfjded funds R&strlcted fund5 #Mst£ Endowment funds to n￿reSt £ Details tD n￿r•St£ B2 Other monetary assets Fundtts whl¢h a850t b•ion DEtails Fund lo whlch a*ièt bèl Detai15 Co6tlWlon•ll B4 Assets retsined for the charitys own usè lo which latè6 Arnwntduw Ilonal du K>nal Details B5 Liabilitiès ai• Sioned by one c* Iwsiees on behalf ol all ihe Irusieos Signature Print Name Oale of roval g" J gMITVI CCXX R2 a¢¢cvni$ ISSI 0511012023