## **Trustees' Annual Report for the period** Period start date Period end date **To** Day Month Year Day Month Year 01 08 2021 31 08 2022 **From** ## Section A Reference and administration details **Charity name** Lewes Passion Play **Other names charity is known by** LPP **Registered charity number (if any)** 1177730 **Charity's principal address** 11, Peckham Close Lewes Sussex **Postcode BN7 2EW** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Serena Smith|Chair of Trustees||CharityTrustees| ||Eleanor Austin|Secretary||CharityTrustees| ||Stella Hull|||CharityTrustees| ||Peter Shears|||CharityTrustees| ||Gretel Scott|||CharityTrustees| ||Graham Purdye|||CharityTrustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |None|| ||| ||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Foundation CIO How the charity is constituted - (eg. trust, association, company) Appointed by existing Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: We work closely with Churches Together in Lewes which is affiliated with Churches Together in England - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 **Section C Objectives and activities** To advance the Christian faith in Lewes for the benefit of the public through the holding of prayer meetings, participating in dramatic and musical performances, broadcasting, producing and /or distributing literature on Christianity to enlighten others. **Summary of the objects of the charity set out in its** Lewes Passion Play is a focus group which aims to extend Christian unity **governing document** through artistic and social activities, culminating in a passion play every 5 years. Lewes Passion Play tells the story of Easter to the local community. The Gospel account is brought to life on the streets of the town. Performances are throughout Holy Week. Fully inclusive social events Spiritual enlightening prayer meetings, workshops. **Summary of the main** Formation of teams to create costumes, props and set. **activities undertaken for the public benefit in relation to** Formation of team to manage production issues including publicity. **these objects (include within** Formation of choir and instrumental groups. **this section the statutory declaration that trustees have had regard to the guidance** Composition of music for performance. **issued by the Charity Commission on public** Liaison with churches to use facilities. **benefit)** Preparation for Public performances. ## **Additional details of objectives and activities (Optional information)** All our work is based on the goodwill of volunteers – fundraisers, designers, script writers, actors, hospitality, health and safety officers, safeguarding, set builders, costume makers, musicians, publicity and website. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ACHIEVEMENTS AND PERFORMANCE AUGUST 2021 – AUGUST 2022 TRUSTEE ANNUAL REPORT With a number of Covid restrictions in place things were still fairly limited, however with easements an afternoon outdoor gathering event was held in September to celebrate what had been achieved in spite of everything. Work also began to seek out new active members for the organisational team as a number of roles needed to be filled. The trustees took the decision to maintain the 5-year cycle of major Lewes Passion Plays in years ending with ‘0’ or ‘5’, so to aim for 2025. An outreach event was held in October 2021 to garner support, having previously approached all the Lewes Clergy and churches. A morning of prayer and discussion resulted in a group getting together to plan an interim Easter Singing event for 2022. The Easter event took groups of people around the town with a selection of Easter songs and speakers promoting Lewes Passion Play in a celebration of the Resurrection. Trustees then began planning the search process for new team members including a director for 2025, ready for launch in September 2022. **TAR** March **2012** 4 ## **Section E Financial review** Funds are raised and held for the purpose of producing a Lewes Passion **Brief statement of the** Play **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Funds previously raised and not used due to Covid are being held over, ready for use for major production in 2025. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Eleanor Austin **Position (eg Secretary, Chair,** Secretary/Trustee **etc) Date** 27/06/2023 **TAR** March **2012** 5 TAR Mar¢h 2012 ||**Charity Name**
**Lewes Passion Play**|**Charity Name**
**Lewes Passion Play**|**Charity Name**
**Lewes Passion Play**|**No (if any)**
**1177730**|**No (if any)**
**1177730**|**No (if any)**
**1177730**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01/09/2021|**To**||Period end date
31/08/2022||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**595**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**595**
**-**
**-**
**-**
**595**
**38**
**35**
**80**
**526**
**-**
**-**
**-**
**-**
**-**
**679**
**-**
**-**
**-**
**679**
**- 84**
**-**
**21,133**
**21,049**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**595**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**595**
**-**
**-**
**-**
**595**
**38**
**35**
**80**
**526**
**-**
**-**
**-**
**-**
**-**
**679**
**-**
**-**
**-**
**679**
**- 84**||**Last year**
**to the nearest £**| |Donations|**595**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**595**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |Open Meetings|**38**||||||**-**| |Production cost|**35**||||||**-**| |Staionary/printing|**80**||||||**-**| |insurance|**526**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**679**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**- 84**|**-**|**-**||**- 84**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**21,133**|**-**|**-**||**21,133**||**-**| ||**21,049**|**-**|**-**||**21,049**||**-**| CCXX R1 accounts (SS) 27/06/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**21,049**
**-**
**-**
**-**
**-**
**-**
**21,049**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
EM Austin|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||EM Austin|11/09/2022| ||||| CCXX R2 accounts (SS) 27/06/2023 2