CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees ¢r Kibworth Community Library On accounts forth$ year ended 31 March 2025 ChaTity no lif any) 1177722 Set out on pages 3 to 10 inclusive I report lo the Iruslees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 31 March 2025. As the Gharity's trustees, you are responsible forthe preparation of the accounts in acGordanc8 with the ￿quIrernents of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts Carr￿ed out under section 145 of the 2011 Act and in carrying out my examin81ion, I have followed all the applicable Directions given by the Charity Commission under section 145151(b) of the Act. Rgsponslbilities and basis of report Independent I have completed my oxaminalion. I confirm that no materia1 matters have examinor's statement come to my attention in connection with the examination which gives me cause to believe that in, 8ny material respeGÈ'. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounling records., or the accounts did not conip5y with the applicable requirements concerning the form and content of accounts set out in the Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a maller considered as part of an indepsndenl examination. I have no concerns and have coiiie across no other matters in connection wilh the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Ple85e d&l818 11?e words in the brackets if they do not appty. Slgned: Date.. Name: Paul Simon Collins Bsc FGA Relevant professional quallfi¢ationls1 or body lif any}: Fellow of The Institute of Chartered Accountants In England And Wales Address: 5 Weare Close, Billesdon. Leicestershire, LE7 9DY IER Oct 2018 Section B Disclosure Only complete If the exaiiiiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 Trustees. Annual Report for the period Period slarl dale Period end dale From ,April 2024 31 Ivrarch 2025 Section A Reference and administration details Charity name Kibworth Community Library Other names charity is known by Registered charity number lif any 1177722 Charity's principal address Paget Street Kibworth Beauchamp Leicester Postcode LE8 OHW Names of the charity trustees who manage the charity Trustee name Dates acted if not for whole ear Office lif anyl Naine of person lor body) entitled toa oint trusteo if an Board of TrLislees Keith Gibbons Julie Harrison lan Harrison Board of Trustees Board of Trustees 1 April 2024 to 16 December 2024 Val Moore Christopher PiSlar Kate Wood David Munnery Janet Dowling Board of Trustees Board of Trusteos Board of Trustees Board Df Trustees Board of Trustees Treasurer 1 April 2024 to 20 January 2025 and 3 February 2025 10 31 Marcli 2025 12 13 14 15 16 18 19 20 Names of the trustees for the charity, if any, (for example. any custodian trustees Name Dates acted if not for whole ear TAR Maich 2012 Names and addresses of advisers (Optional information) e of adviser Name Address lame of chief executive or names of senior staff members (Optional information} Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document How the charity is constituted Charitable incorporated organisalion ("ClO"I Trustee selection methods Initial trustees came foward as VDlunteers from the community. Additiona trustees are to be interviewed and appointed by a properly constituted meeting of the current Iruslees Additional governance issues (Optional information) A managen)ent groLlP took on the running of the library from Leicestershire County Council l LCC ) on 23 May 2016. LCC granted a 10-year lease to Kibworth Beauchamp Parish Council {"KBPC"I for a peppercorn rent with the day-to-day operations being the responsibility of the managenient group and volunteers. The Kibworth Coirinunity Library Charity I the Charity") was incorporated on 27 March 2018 and look over the running of the library from the management group with the members of the management group becoming the initial trustees of the Charity. The funds that had been generated by the management group were then transferred lo the Charity for its purposes. The library was part funded by grants from LCC which ceased with effect from 31 March 2022. Over lime the Charity musl continue to develop its own income streanis to ensure future sustainability. We have recruited and manage over 50 volunteers lo help us deliver library services for the cominunilies of Kibworth Beauchamp, Kibworth Harcourt and surrounding areas. We are part of the Leiceslershire-wide network of 34 Community Managed Libraries I CML's} and Trustee representatives nieel quarterly with representatives from a cluster of 5 local CMLS, attended by LCC Support Officers. The challenges we face are.. identification of and access to other sources of funding and development of sustainable income geiieration. succession planning and retention of trustees and a volunteer workforce. nificant inflationar You may choose lo include additiona5 information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisalional structure and any wider network with which the charity works., relationship with any related parties.. trustees, consideration of major risks and the system and procedures lo manage them. increases in other costs. TAR March 2012 Section C Objectives and activities l. To advance the Éducation of the general public in Kibworth Beaucliamp and Kibworth Harcourt and the surrounding area, in particular bul not exclusively, by the provision of a volunteer-run conimunity managed library providing access lo community education and opportunities for learning. 2, To promote for the benefit of the residents of Kibworth Beauchanip and Kibworth Harcourt and the surrounding area the provision of a public library for recreation and or other leisure lime occupation of individuals who have need of such facilities by reason of their youth, age, Infirmity or disableiiient, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object ofim rovin the condition of life of the said residents Summary of the objects of the charity set out in its governing document The main activities undertaken for public benefit in relation lo the Charity's objpcts are.. 1. Operation of a public lending library and associated activities and services., 2. Provision of resources and IT facilities,. and 3. Delivery of recreational and educational events and ServI￿S for the benefit and enjoyment af the local coniinunity Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidaiice issued by the Charity Commission on public benefit) The library has beconie an integral part of the community, engaging effectively with other local groups and organisations. The Trustees declare that we have had due regard lo the guidance issued by the Charity Conimission on PLJblic benefit and confirtll tliat all our operations and activities are in accordance with such guidance. Additional details of objectives and activities (Optional information) The Charity is not a grant-making organisalion. Apart froii) bank deposits the Charity does not currently hold any investments. You may choose to include further statements, where relevant, about.. policy on grantmaking., policy programnie related investment., contribution made by volunteers. Our volunteers make a significant and much-valued contribution lo Ilie successful running of the library and the Charity is dependent on and extreniely grateful for their conimitnient of liire, help and support. WitlioLIt their we would not have a library and the communities we serve would be deprived of a significant local resource. The Charity has no employees and none of the IrLlStees or volunteers is paid or reirLinerated. other than the reimbursenient of reasonable expenses and expenditure on behalf of the Charity. Section D Achievements and performance TAR M8rch 2012 Section D Achievements and performance Summary of the main achievements of the Charity during the year Acliievei'iients and iiiitialives of the Chai ily over the last year. Playing a sigiiifi¢ant part in the fundraising to enable the completion of the extension to the Kibworth Comniunily Hub Ifoi'merly Kibworth Grammar School Hall) to provide a completely new library building This has involved expenditure of around £450,000 which was raised from a wide range of sources. Since the inception of the project the Charilyi has raised grant funding of £45,000 and also contributed £31,400 from reserves lo enable the new library extension to be conipleted_ We are currently planning the re-location from the existing library building and have given notice under the existing licence to occupy. The Comniunity Hub will be able to offer a greater range of services to the community. Initially the Charity will remain as a separate CIO with tlie current aini of transferiing its activities to a new CIO (yet lo be incorporated) which will comprise the activities of the Charity plus those of the current Kibworth Gratnmar School Hall charity. Retention of a knowledgeable board of trustees. The recruitment and training of 6 new volunteers, a very welcome addition lo our much appreciated volunteers We currently have over 50 volunteers. We have continued to run regularly scheduled events and one off events such as author events and talks. In the year lo 28 February 2025 our Scheduled events have had total attendances of circa 1,400 people whilst one off eveiils have had attendances of circa 600 people. We continue to offer the opportunity lo young people undertaking the Duke of Edinburgh awai"d volunteering roles from Bronze lo Gold level as part of the service section of that award. Generating an underlying financial surplus for the year. Before the grant receipt from the Bernard Sunley Foundation of £15,000, a £10,000 donation from a local business, S106 receipts and other grants we generated an underlying surplus of circa £?,300. This was against a background of continuing inflationary increases in other costs. Expsnditure in the year tolalled £78,412 of which £61,900 was a contribution to the new library extension costs, £7,952 was the purchase of AV and computer equipment and £1,500 of fundraising commission. Operating costs were £7,060. Good relationships among trustees and volunteers very much a commLinity teani effort where everyone's contribution is valued and appreciated. Successful delivery of library services- total books issued in year to 28 February 2025.. 11,4441+10/01. total number of new library joiners in year.. 222 {- 120/0 on 20231241 Act[￿e borrowers- 492 -17 % on 2023124 TAR Maich 2012 Section D Achievements and performance Section E Financial review We are a nol-for-profit organisalion and all funds recei ded or generated directly support the purpose& of'lhe Qharily and sustainability of the library. SurplLJses ar& carried forward towards future running costs and we seek lo relain sufficient reserves lo cover events or situations that ma occur, sucli as the Covid-19 lockdowns. Brief statement of the charity's policy on reserves Dètails of any funds materially in deficit Further financial review details (Optional information) You may choose lo include additional information, where Our total income for the year increased from £38,564 10 £41,670 and net relevant about". incoiiie redLiced from a surplus of £28,287 to a deficit of £36,742 mainly the charity's principal reflecting the significant payments towards the new library building. sources of funds (including However: the income for the year included a £15.000 grant from the any fundraising), Bernard SuD.ley Foundation. a £10,000 donation from a local business, £6,259 of S106 Inonies and a £1.500 grant froni a local charity lo how expenditure has purchas& laptops. Funds froin other fundraising activities increased from supported the key objectives £6,450 to £7.105. This inconie canie from a number of sources with the of the charity., niain contributors being book sales, the Harborough Lottery, the various investment policy and groups that we run and event tick.et sales. We have a diverse Incoine objectives including any base which nieans that we are not overly dependent on any one source of income. ethical investment policy adopted All funds are invested back into the library and directly support our key objectives and provision of library services. Our oulgoings in the year totalled £78,412 conipared lo £10,277 in the previous yeai. The costs of £78,412 included £61,900 towards the library extension lo the Kibworth Communit Hub ro ect and £7,952 used to TAR Mai'ch 2012 purchase AV equipimenl and the new laptops. The current year costs also included £1, Jfoo commission payable to the fundraiser responsible for sourcing the Bernard Sunley grant of £15,000. The balance of costs was mainly utilities, alarm cost, insurance arid maintenance costs. We continue to suffer significant inflationary increases in costs on certain overheads. Section F Other optional information Section G Declaration The trustees doclare that they have approved the trtjstees, report above. Signed on behalf of the charity's trustees Signaturelsl Full name{sl Position {eg Secretary, Chair. etcl Date O lols TAR March 2012 CHARITY COMMIS510N I-OR ENGI.4ND ANifJ IllAIES Klbworth Cominunity l.ibr3ry 1177722 Recei ts and For the perlod froni ments accounts 01-Apr.24 CC16a 31-nA?r-?5 Section A Receipts and payments u￿rè$t[lCtÉd funds Reslrictett flincls Endowment funds rtstal funds L)cl yppr to the n¢tsrèst e A1 Recelpts to tho npar¢st£ 22,759 lo.ono 3o,noo 202 202 S?3 7a$ 7.lQ5 tota oi- AR) J? 7A2 41.B70 A2 A$set Hi?d IiivB$tinent salè5, (see tHblel. Total receipts 41.670 A3 Payi*ent$ 245 2¥5 6.¥ft5 6,ROS 7,014 Sub total A4 Awset and Investnionl urchases, (see tahle Suk lofal P4 rotal payments 78.412 Net of recelpts/(p8yments) A5 Tran%ters between fiincls A6 Casl) fLind5 lasi year end Cash fiinds thls year eiid Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds io TrpaitrSt£ Endowment Bl Cash fuiids io TroaiL.>t£ 22,212 Total ¢asl? fuiids 35,791 9,550 Unrcstricted fund8 Restri¢ted funds En£lowmaiit funds B2 Other monetary assels B3 Investment assets 84 Assets retained lor the charity's own usè BS Liabilltles 4n8 Slgnrd by one 01 IWD Iriiqlk¥ on Dal* of Ct4