2021-03-31-accounts - Kelmarsh Windfarm Community Benefit

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KELMARSH WINDFARM COMMUNITY BENEFIT

REGISTERED CHARITY No. 1177667

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

KELMARSH WINDFARM COMMUNITY BENEFIT

LEGAL AND ADMINISTRATIVE INFORMATION

___________

Trustees	Mrs K E Swain (Chairman)
	Mr D C Blencowe
	Mr R J Davidson (retired 21 March 2021)
	Mr P A Kelly (retired 18 April 2020)
	Mr R J Wallet (retired 11 November 2020)
	Mr S S Westaway
	Mrs S Paybody
	Mrs B Messinger (appointed 13 May 2020)
	Mr R Nicholson (appointed 30 July 2020)
	Mr A Blake (appointed 15 October 2020)
	Mr I May (appointed 7 April 2021)
Secretary	Mrs A Chapman
Charity No	1177667
Registered office and principal address	3 Main Road
	Kelmarsh
	Northamptonshire
	NN6 9LY
Bankers	Santander UK plc
	60-64 High Street
	Kettering
	Northamptonshire
	NN16 8SA

KELMARSH WINDFARM COMMUNITY BENEFIT

ANNUAL REPORT YEAR ENDED 31 MARCH 2021

___________

The Trustees present their report and accounts as a charitable incorporated organisation (CIO) for the year ended 31 March 2021. This report is prepared in accordance with the charity constitution and the recommendations of the Statement of Recommended Practice — Accounting and Reporting by Charities and complies with applicable law.

Objects

The principal object of the charity is the promotion of any exclusively charitable purposes for the benefit of the community in the parishes of Clipston, Haselbech, Kelmarsh, and Naseby, in the county of Northamptonshire, and in particular: The advancement of education, the protection of good health, both mental and physical; and the relief of poverty.

Structure, Governance and Management

The CIO was established on 22 March 2018 and is regulated by a constitution.

Trustees

Details of the Trustees who have served during the year and since the year-end can be found on page 1.

Appointment of Trustees

The constitution’s regulations provide that the body of trustees when complete shall consist of eight persons residing in the parishes of Clipston, Haselbech, Kelmarsh, and Naseby, in the county of Northamptonshire. Where there is a requirement for new trustees, these would be identified and appointed through village parish meetings. The chair of trustees is responsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administrative procedures, the history and philosophical approach of the charity.

Public Benefit

The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives, and in planning future activities.

Administration and Meetings

The charity has the services of a voluntary secretary to look after the day to day functions and arrange meetings of the Board of Trustees. The Trustees hold a minimum of four meetings each year.

Risk Management

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. There has been a global pandemic from the outbreak of Covid-19. The impact became significant in the UK in March 2020 and continues to cause widespread disruption to normal patterns of business and social activity in the UK and globally. As a result of measures to combat the spread of the virus, the UK has imposed three separate countrywide lockdowns during the year, as well as local restrictions at other times, of entities including the Charity sector. The trustees are bound by government regulations as to how the Charity will operate in the future. The Trustees are mindful of the risks presented by the Covid-19 outbreak and have taken steps to mitigate these.

KELMARSH WINDFARM COMMUNITY BENEFIT

ANNUAL REPORT YEAR ENDED 31 MARCH 2021

___________

Activities, Achievements and Plans for the future

During the year under review, the charity made grants totalling £67,767 compared to £29,253 last year, see note 2. These grants were given to assist individuals and institutions in the area of benefit in accordance with the objects of the charity. The total income for the period under review was £30,590 compared to £29,771 in the prior year.

A larger number of grants were made in the year compared to the prior one, which funded applications ranging from drainage for a flooded playing field to an Electric Piano. We are also in the process of updating our documents, to make them more inviting and easier to complete.

The trustees also set up a Hardship Fund for those in need, in our community, due to the Covid-19 Pandemic. The trustees are immensely proud to have been mentioned for this work on the international website of the Windfarm owners Cubico, together with other things happening in other countries.

In the year, the Hardship Fund:

Provided two families with a better Christmas
Gave financial help to two other families for 5 months, the parents having been made redundant, so help was required until their state help came through
A vehicle was prepared and passed its MOT to enable a self-employed person to go back to work, after the first lockdown
Paid a beneficiary’s rent for one month and filled a tank with heating oil
Made a donation to the Marie Curie charity Care to help with their work during the Covid crisis, when they were unable to fund raise. The donation covered one nurse (in our area) doing a 40 hour week, for 6 weeks
A total of 420 meal vouchers were issued to local NHS nurses, to enable them to pick up a meal, from a local pub, twice a week, for six weeks, instead of coming home tired and having to cook for themselves
The charity also funded a couple of households with a few hundred pounds each because they were in desperate need, due to having no work because of the pandemic

The Trustees’ plans for the future involve:

Continuing the Hardship Fund, as long as it is deemed necessary
With funding from KWCB, there is a plan to make a “Covid Quilt”, residents of one of our villages will make and contribute a square, thereby bringing the community together, but still keeping to the distance regulations. This will be framed and hung in a village hall
Fund thermal insulation to external walls in two Almshouses that provide low cost accommodation for elderly or disabled residents of one of our villages
Support the creation of a book being compiled about one of our historic villages.
Restore a Memorial Lamp with financial help from KWCB
Financing the planting of bulbs and plants to conserve wildlife, their habitat and improve the natural beauty of the area

Investment Powers

The trustees have a general power to invest the funds as if they were absolutely entitled to the trust fund conferred upon them by the Trustee Act 2000. The trustees do not currently hold any investments.

KELMARSH WINDFARM COMMUNITY BENEFIT

ANNUAL REPORT YEAR ENDED 31 MARCH 2021

Financial Review

The statement of financial activities on page 6 shows net incoming resources for the year of £30,590. Grant income in the year was £30,105 and bank interest earned amounted to £485. Total resources expended amounted to £68,946 which included £67,767 of grant awards. There was a deficit during the year on the unrestricted fund of £38,356. This compared with a deficit in the prior year of £575. At the end of the year, the unrestricted fund stood at £39,091 represented by unrestricted current assets.

Reserves Policy

It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates to approximately one year’s unrestricted expenditure. This provides sufficient funds to cover management, administration and support costs and to respond to emergency applications for grants which arise from time to time. Unrestricted funds were maintained above this level throughout the year.

Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for the charity for that period. In preparing these financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently;
Observe the methods and principles in the Charities’ SORP;
Make judgements and estimates that are reasonable and prudent;
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with applicable law, regulations and the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Advisers

The trustees wish to record their thanks to all of their professional advisers for their help and advice throughout the year.

On behalf of the board of trustees

Mrs K E Swain Chairman 12 May 2021

KELMARSH WINDFARM COMMUNITY BENEFIT

ANNUAL REPORT YEAR ENDED 31 MARCH 2021

Independent Examiner’s Report to the Trustees of Kelmarsh Windfarm Community Benefit

I report on the accounts of the charity for the year ended 31[st] March 2021 which are set out on pages 6 to 10.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

A J Munton Leicester Charity Organisation Society 20A Millstone Lane Leicester LE1 5JN

6 May 2021

KELMARSH WINDFARM COMMUNTIY BENEFIT

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2021

Incoming resources From generated funds Charitable activities: Grants Investment income: Interest Total incoming resources Resources expended Expenditure on: Charitable activity: Grants Support costs Governance costs Total resources expended Net income/(expenditure) Net movement in funds Reconciliation of funds: Fund balances brought forward as at 1 April 2020 Fund balances carried forward at 31 March 2021	Notes 2 3 3	Year ended 31 March 2021 Unrestricted Fund 30,105 485 30,590 67,767 689 490 68,946 (38,356) (38,356) 77,447 £39,091	Year ended 31 March 2020 Unrestricted Fund 29,685 86
			29,771
			29,253 603 490
			30,346
			(575) (575)
			78,022 £77,447

KELMARSH WINDFARM COMMUNTIY BENEFIT

BALANCE SHEET AT 31 MARCH 2021

________ Notes Current assets: Cash at bank and in hand Debtors 5 Total assets Current liabilities: Creditors: amounts falling due within one year 4 Net current assets Total assets less current liabilities Represented by: Unrestricted funds	___ 2021 57,691 338 58,029 (18,938) 39,091 39,091 £39,091	________ 2020 84,855 86 84,941 (7,494) 77,447 77,447 £77,447

Approved by the Trustees on 12 May 2021 and signed on their behalf by:

MRS K E SWAIN - CHAIRMAN

KELMARSH WINDFARM COMMUNTIY BENEFIT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

1. Basis of preparation

The financial statements have been prepared on a going concern basis under the historical costs convention as modified by the revaluation of investments, with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these financial. statements. The financial statements are presented in sterling, which is the functional currency of the charity.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014 (as updated through Update Bulletin 1 published on 2nd February 2016), the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1st January 2015.

The charity has applied Update Bulletin 1 as published on 2nd February 2016 and does not included a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

The charity constitutes a public benefit entity as defined by FRS 102.

Accounting policies

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

1.1 Recognition of income

Incoming resources are accounted for when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources, and the monetary value can be measured with sufficient reliability.

1.2 Income from interest and dividends

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

1.3 Investment gains and losses

Investments are stated at market value at the balance sheet date. Unrealised and realised investment gains and losses are shown net in the statement of financial activities and are calculated on the original purchase cost of the investment and not the 'transferred in' value.

1.4 Recognition of liabilities

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

1.5 Governance and support costs

Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice (e.g. legal advice, trustee meetings, accounts).

Support costs are those that assist the work of the charity but do not directly represent charitable activities. These include central functions such as office costs.

KELMARSH WINDFARM COMMUNTIY BENEFIT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

1.6	Grants payable
	Grants payable to third parties are within the charitable objectives. Where
	grants are offered, the full amount is accrued as soon as the recipient is
	notified of the grant, as this gives rise to a reasonable expectation that the
	recipient will receive the grant.
1.7	Creditors
	Creditors are recognised on the accruals basis at settlement amounts.
1.8	Financial instruments
	The charity applies the provisions of Sections 11 and 12 of FRS 102 to all of its
	financial instruments. Financial instruments are recognised in the financial
	statements when the charity becomes party to the contractual provisions of the
	instrument. Financial assets and liabilities are offset, with the net amounts
	presented in the financial statements, when there is a legally enforceable right
	to set off the recognised amounts and there is an intention to settle on a net
	basis or to realise the asset and settle the liability simultaneously.
1.9	Investments
	Investments are recognised initially at cost and subequently at fair value (their
	market value) at the year-end, with any changes in value recognised in 'Net
	gains/(losses) on investments' in the statement of financial activities if the
	shares are publicly traded or their value can otherwise be measured reliably.
1.10	Debtors
	Debtors are recognised at settlement amount after any amount advanced by
	the charity. Subsequently, they are measured at the cash or other consideration
	expected to be received.
1.11	Current asset investments
	Investments held for resale or pending their sale and cash equivalents are
	treated as current asset investments. These include cash on deposit and cash
	equivalents with a maturity date of less than one year held for investment
	purposes rather than to meet short term cash commitments as they fall due.
	They are valued at fair value except where they qualify as basic financial
	instruments.

KELMARSH WINDFARM COMMUNTIY BENEFIT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

2. Grants Grants paid: Stepping Stones Pre-school Kelmarsh Allotments - tables and chairs Clipston Primary School - library area/book nook Davis (MH) Ltd - Evey's glasses Naseby (very) Amateur Dramatic Society The Naseby Battlefield Project - signage/repairs Friends of Naseby Play Area - drainage/fencing Waterloo Community Garden - new shed Guilsborough Academy - family support/laptops Clipston WI Naseby Good Neighbours Group Coronavirus Hardship Fund - help to individuals The Bulls Head - vouchers for NHS nurses Marie Curie Clipston community Christmas tree Clipston village hall - electric piano History of Haselbech (production of book) Haselbech - plants, shrubs, memorial benches Grants agreed but not paid at year-end: Friends of Hadden Fields Security cameras for Haselbech Restoration of Clipston village green lamp History of Haselbech (production of book) Clipston Alms Houses Covid quilt 3. Support and governance costs Support costs: Web site development & maintenance Other costs Governance costs: Independent examiner's fees - Charity Link 4. Creditors and accruals Trade creditors Accrued grants	2021 - - 2,500 - 2,000 12,300 3,208 - 2,500 - 500 6,979 2,250 5,000 350 2,174 4,904 4,654 - 4,258 1,320 3,796 8,821 253 £67,767 2021 373 316 £689 490 £490 2021 490 18,448 £18,938	2020 1,799 1,806 2,100 323 4,321 2,689 4,139 990 2,812 1,270 - - - - - - - - 7,004 - - - - -	2020
		£29,253
			2020
			374 229
			£603
			490
			£490
		2020 490 7,004	2020
		£7,494

KELMARSH WINDFARM COMMUNTIY BENEFIT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

5. Debtors and prepayments

Debtors and prepayments
	2021	2020
Bank interest	338	86
	£338	86

6. Trustees' remuneration and expenses

No remuneration or expenses have been paid to trustees during the year.

7 Controlling party

The charity is controlled by the board of trustees.

8. Related Party Transactions

During the year two grants were made to Clipston Village Hall totalling £2,524. Mr A Blake (Trustee) was a member of the Clipston Village Hall Committee at the time of the awards.