Dance Hastings CIO Registered Charity Number 1177657 Annual Accounts for the period 22 March 2024 21 March 2025 Conlenls.. Organlsatlonal information Trustees Annual Report Receipts & Payments account Statement of Assets & Llabllltl8S Notes Independent Ex8minerf8 report Hastings Voluntary Action Jackson Hall Pcrtand Place Hastlngs East Sussex TN34 1QN
Organisational information for Dance Hastlngs CIO for tho year ended 21 March 2025 Name of charity: Dance Hastings CIO Reglstered charlty number.. 1177657 Lègal lom)". CharitAbla Incorporated Organisation Governing documenL Constitution Addres5: Clo Jackson Hall Portland Place Haslings TN34 1QN Trustses: Leanne Wadey Ichalrl Phlllppa B88gley ITiea$urerl Daè Rees Ch8rlotte HaylewOtt5 Andrew Miller Bank•r•: Cooperallv8 B8nk, 1 Ball¢)on Street, M8nche8ter, M4 48E Lloyds Bank. Blackheath London Br8nch Ind•p•nd•nt Ex4mln•r: Laura Dawons. Independent Examlner HVA, Jackson Hall, Poruand Place, Hasling8, TN34 1QN Obl•cts'. Tho provlslon ol facilllies for recre8t5on and other lelsure Ilm Occup8on In th8 interest8 of social w81fare wSlh the object of Impro the conditions of lrfe for the pers9 for whom they ar intended by provlding donca Bctivilies and events Ythlch are accessible to all.
Report of the Trustees of Dance Hastings CIO for the year ended 21 March 2025 We are excited to welcome four new trustees to our team this year, and sad to say goodbye to one of our original trustees, Ruby Cox, who has moved to France. We are now a team of six who will work together to ensure the resilience of the charity and robustness of our processes. Our Provlslon Our Tuesday mornlng cla55 for adults with learning and physical disabilities continues to run successfully at full capacity, with between 10 and 24 participants and their carers at each session. We have moved from the Parish Rooms to the Four Courts Community Centre in Hollington, which provides a more suitable space. These sessions are Supported by a dedicated team of five volunteer dance buddies, and most carers are also active participants. Participants pay £5 per se55ion and the classes have become almost financially self-sustaining. Regular supported groups attending these classes come from The Parchment Trust and Eastview Housing. We also have 4 additional regular participants who attend with their carers. Thls year we received funding from the RTR Foundation to support the delivery of two new community classes- one for adults with complex needs and severe learning and physical disabilities, and one for adults with moderate learning disabilities. We felt that this would extend our offer to satisfy a wider range of needs and to extend our capacitv to run sessions for those we could not accommodate on Tuesdays. In practice we have found that separating participants with dlfferlng levels of need has not proved to be popular. The carers of participants with complex needs have told us that their participants enjoy the 'chaos' and liveliness of the mixed classes. Many of the adults with moderate learning disabilities have expressed an interest in dancing with and SUPPOrting participants in wheelchairs and with higher levels of need. After a few months of running two additional separate community classes we decided to combine them and replicate the Tuesday morning model on a Friday afternoon at The Hastings Centre. This has proved more popular and numbers are growing. Many of our Tuesday morning participants also attend the Friday afternoon class. The numbers attending this class fluctuate on a weekly basis from O to 16, depending on the health of participants and availability of carers. Organisations regularly attending these sessions are Eastview Housing, Martha's Trust 1st Mary's Housel and Abbey Lodge. The Affinity Trust has also expressed an interest but access to drivers in the afternoon 15 problematic so moving forward we will need to consider running an additional morning community class.
Next year we would like to develop some provision for adults with long term health conditions, and also to think about running an additional i nclusive accessible community session in Bexhill, if we can access funding to subsidise the provision. Consideration has to be given to the f ull accessibility of the space, its size, the acoustics, toi let access for participants in large electric wheelchairs, and accessible parking. This restricts what we can afford and availability of space. We are currently running subsidised dance sessions in 6 care homes, at £50 per session. This fee just covers the cost of a dance facilitator and not the additional office and admin costs, or costs of resources and travel. We are currently working in Newlands House on a weekly bases; Old Hastings House, Derwent House, Blair House and 8ethune Court twice a month. and Cedarwood House once a month. Our team of volunteer dance buddies to support these sessions is growingi and we have 4 dance buddies who regularly support some of the Sessions. Carers at some of the homes also join in and support these se55ions. Our funding applications this year to enable us to offer 5 free sessions to new care homes have been unsuccessful. We will continue to fundraise so that our fees can remain affordable and we can offer free tasters. We ran 5 dementia friendly tea dances this year, funded by Crowdfunding. They took place at St Michael's Hospice and were attended by an average of 22 elderly participants and their carers from a number of local care homes, We have a strong team of volunteer dance buddies who eff iciently support these events, including the practicalities of setting up and providing friendly hospital ity services alongside supporting engagement with the dancing. The tea dances are free and we ask for donations to enable us to continue to run these events. We have just received £2000 from the King Charles Community Fund, which will enable us to run 6 more event5 in the coming year. Our Team We have a team of 12 regular volunteer dance buddies who ensure the success of our classes and events and playfully and empathetically support everyone to take part. One of our volunteer dance buddies has learning disabilities. She first engaged with us as participant and demonstrated gentle awareness of and empathy for the needs of others in the class. Last year we invited her to be an advisory member of our trustees board. Some of our volunteers have long term health conditions or are elderly. We want to continue to engage with volunteers with a range of disabilities if we have the capacity to support them. The reasonable adjustments required by some volunteers do incur additional costs, particularly around the provision of transport, which we have included in all our fundraising.
In 2023 we explored how to increase our delivery capacity and to ensure robust and fair recruitment of additional dance facilitators as required. After much consideration we agreed that our aim was to increase opportunities to access inclusive and accessible dance sessions in and around Hastings, whether delivered by us or not. 6 practitioners successfully completed the online Paradance UK training funded by a grant from Sport England, and during the summer of 2024 three additional practitioners completed the training. However we were not happy with the format and delivery of the latest training and have made numerous complaints to Paradance UK, which is now being run by Communities I, They have offered us some free training places which we have decided not to accept. For future training we will use the People Dancing training. One dance facilitator has a Iready completed the onli ne People Dancing Safer Dance Practice training which 15 assessed as a Level 4 qualification and costs £100, and is very happy with the content and del ivery. We would like all our dance facilitators and vol unteers to be able to access this tra i ning, along with the training for working with aged participants and those with Parkinson's. We will be fundraising to enable this to happen. Here is a link to the training options.. htt www.communit dance.or .uk trainin -and- uallflcations rofesslonal- ualifications We have a team of 3 regular dance facilitators [one of whom is on a 6 month sabbatical in Brazill, and a dance buddy who is on a supported developmental journey to be able to run sessions in care homes, particularly Bethune Court which provides a very 5UPPOrtive community. We are Interested in expanding our team to increase delivery capacity, but have realised that we are looking for specific skills and qualitie5 in our dance facilitators and would like them to take an informal apprenticeship with us where they gain experience by supporting sessions as a dance buddy in a range of settlngs before running some sessions supported by our team followed by evaluative discussions to identify whether they are the 'right fit,. Next year we will be reviewing our recruitment policy and Dance facilitators JD in order to be clearer about our requirements and expectations Our links with FE colleges have not materialsed into anything tangible this year and we will need to re-engage with them next year to try to develop a partnership where we offer volunteer and training opportunities to health and social care students, and performing arts students.
As our delivery has grown admin so too have the admin and project management tasks. Next year we need to recruit a freelance admin/project management support officer to support the treasurer who is doing all project man3gement admin and finance as a volunteer at present. Paying someone to carry out admin and project management tasks will have an impact on our fundraising, as the time taken until now has been provided for free. Fundlng Updates This year we received £4500 from RTR foundation for weekly community based inclusive accessible social dance activities for adults with learning and physical disabilities. We have also received £2000 from The King Charles Community Fund to support our delivery of 6 tea dances next year. Unfortunately our funding application to the Southern Water Goodwill Fund for ongoing costs to support our three-year business plan was not successful. We will revise our plans and try again in the April round. We had applied to the Skipton Building Society to support our work in Care home5, but ats yet have had no response. We were awarded £2000 from The David Hunt Trust but were required to attend an event in order to receive the cheque, unfortunately it was short notice and none of our team was available at the time and date required, and they did not respond to our request to have an online presence. We are waiting for a response to our application to the YAPP Foundation for funding for training a nd core costs. We will continue to fundraise to Support our existing provision, and develop what we offer. As we grow we will also need to consider how to pay for project management and additional admin support. We will need to take into account rlsing costs of venue hire, travel and resources, and to increase fees paid to dance facilitators, which have remained the same for the last four years. We express great thanks to the Sussex Community Foundation for their grant of £5000 that we received in March 2023 at the end of our previous financial year. This grant has enabled us to run our community classes this year, and to provide free taster sessions to three different care homes. Philippa BeGgley, March 2025
Dance Hastings CIO Rocelpts & Paymanis accoun for the period 22 March 2024 21 March 2025 PreVu Yu8r ¢uvr•ntYoar Re8tr7cted fun(k utrIcIA fund Tolalfunth Rec•1 ts Grants Other incorne Bank Interest 6,769.90 4,327.40 9,500.00 9,500.00 10,709.13 21.50 20,230.63 10,709.13 21.50 10,730.63 11.097.30 9,500.00 Ex •ndltur• Dance F8clIat0r¥ Volunt*8r Exwnses Resourcgs Admin Office Marketlng Travel Venue Hire Refr8shm8nls Training Accountinglposl box Mlsc Expenses TOTAL PAYMENTS 8.345.80 911.00 5,200.00 456.30 536.65 665.88 696,08 88.12 6,912.60 25.00 167.88 385.82 12.112.60 481.30 704.53 1,051.70 696.08 94.32 4,800.00 6.20 120.00 606.45 390.01 50.00 200.00 15,423.26 1,716.00 311.12 100.CQ 509.50 55.08 100.00 2,225.50 366.20 200.00 9,770.15 8,162.08 17,932.23 14,325.961 Nel SUTplusl.d8fidl {270.15) 2,S68.SS 2.298.40 ovemenl In funds 8.654.00 Fund baJanc8s brf 2213124 4,285.25 42.79 4.328.04 4.328.04 Fund balances cJf 2113125 4 015.10 2 611.34 6 626.44
Dance Hastings CIO Statement of Assets & Llabllltles asat 21 March 2025 preOu$ year Resldcted Income UnreBtrlcted Income Total Current as8et8 Current Account- Co Op Current Account- Lloyd6 08posbt Account Cash in hand Receipts awalllng banklng 21103125 21103125 @ 21103119 @ 21103125 1,000.00 413.39 191.55 2,006.40 1,413.39 191.55 5,021.50 4.328.04 3,015.10 4,015.10 2,811.34 6,626.44 4,328.04 Currènt Ilabllltl•8 Income not yet recelved 4,015.1Q 2,611.34 6,626.44 4.328.04 Charlty L8w requir88 the Twslees lo prepare finandal statements for èèch flnandal year which comply wth the regulatlon8 set out In Ihe ChartUe8 Act 1993. The IrugleB6 h8ve elected to tsk& adv8nt8g8 of Ihè provlslons that 8pply 8mall charill&8 and havè propargd a Recelpts and PayTnent8 account ènd S181ement of A88etB and LlabIll8s. Approvcd by the Trnstees on 3.01.20e6 and slpnad on thelr bgh8lf by Leanne Wad8y (Chalrl hilippa Beagley (Treasurer)
Dance Hastings CIO Notes to the Accounts for the period ending 21 March 2025 Restricted Fund5 Incoma Spent Chalk Cllffe Trust Grant r8celved SpendSng Amount cathed forward RTR Grant received Spending kniounl carfed forward blhvd £4,500.C £ 2,022.37 £ 2,477.63 Maglc Little Gr•nt•120191 blfv Grant recelved Spendlng Amount rded foA¥8rd 62.35 62,35 Su•••x Communlty Founda bIfy Grant rgceivod Spendlng Amount carfed forward 18.40 £ 5,Otio.00 £ 4,865.41 152.99 Crowdfundlng Grant recelved blhvd £ 1,793.55 £ 1,271.67 Amount carrigd forward 521.88 Chalk Cllff• 2023 Grant raceived Swnding Amount carried forward £ 2.410.95 £ 1.610.70 800.25 Totsl R••trl¢tsd Funds £ 4,015.10
Ind•p•nd•nt Examinerfs Report to th• Committe¢ of D•nce Hastings CIO I report on the accounts of Dance HaSng8 CIO lor Ihe twelve month period ended 21 hAarch 2025 which are set out on the PreOu$ paggs. Respectlve rgspon8ibilities of committee & •xaminer The charfty5 tru81ees are responsible for th8 preparation of the accounts. The charitys Irusttsos consider that an audlt18 not required for this year under section 144 of the Charities Act 2011 Ilhe Charities Act). and that an independent 8xamination is nooded. It is my responsibility.. to examlne the accounts under sectLon 145 of the Charities Act to follow the procedures Laid down in the G8neral Direcuons given by tha Charfly Commission (under section 14515)Ibl of the ch8n1$ Act). and to slate whether paClar matters have come to my attention B•¥l8 of Ind•pendont •xamln•rfB report My ex8min8tlon was carried out In accordance with the Genèral Dlrectlons given by the Charlty Commis$ion. An examinalon includes a review of the accounng records kept by the charlty and a comparison of the supporting documentation presented wlth tho89 record5.11 also Indudes Consid&raon of any unusual ilerns or disclosures the 8c¢ounts, and seeklng explan8tlon8 from thè Iruslees coneemlng any such Matters. The procedures undertaken do not PTovSde all the 8vldence that would be Tequlred In an gudit, and consequently no opinlon is glven as lo whether Ihe accounts prosenl a Irua and farf, •W 8nd the r8P)rt is limited to those matters sel out In the gtatamenl below. Ind•p•ndent •xamln•V• •t•t•m•nt In connection wth my examinalSon, no matter has come to my attention.. l} which glves me reasona8 cause lo bèlleva that In any materi81 respect the requlrements.. to keep accountlng rècords in accordance th $ecllon130 of the Charitie5 Act to prepa accounts which accord vhth the 8ccounlSng records 8nd lo comply wllh the occounling requlffjments of the Act h8vg not been m8t'. Cf 21 to whlch, In my opinion, attenllon shoubj be drawn in order to en8ble 8 proper underst8ndlng of the accounts to be reached. LauTa Dawson Flnance Manager Haslings Vduntsry Aets'on J8ck8on H811. Portland Place, H8Stings. TN34 1QN Dated.. ILtrl-,12