## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 01 2020 **To** 31 12 2020
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1177636
The Paul Hodges Trust
**Charity's principal address** 4 St Mary’s Buildings Bath **Postcode BA2 3AT**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Paul Hodges|Trustee|||
||Andrew Hodges|Trustee|||
||Jennifer Carlen|Trustee|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Appointed by a resolution of Trustees at a Special Meeting of the Trustees Trustee selection methods as set out in the Trust Deed
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance such charitable objectives (according to the law of England and Wales) as the trustees see fit from time to time, in particular but not limited to relieving poverty in Sub-Saharan Africa for the public benefit by making grants to charities and non-profit organisations.
**TAR**
March **2012**
2
The Trustees have had regard to the guidance issued by the Charity **Summary of the main** Commission on public benefit. **activities undertaken for the public benefit in relation to** The Trust is a grant giving body and awards grants to locally led charities **these objects (include within** and non-profit organisations operating in developing countries, **this section the statutory** particularly, but not limited to sub-Saharan Africa. **declaration that trustees have had regard to the guidance** During 2020 the Trust awarded grants to 6 African-led small charities **issued by the Charity** working to tackle poverty and empower women and girls. **Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The Trust’s Grant Making Policy is as follows:
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**1. Charitable purpose and objective:** 1.1. The trustees apply the funds of The Paul Hodges Trust at their discretion and in accordance with the charitable purposes and objectives of the charity.
**2. Priorities for support** 2.1. The amount of work or number of projects that can be supported by the trustees is necessarily limited. The trustees have determined that the current priority for funding is the relief of poverty through the empowerment of women and girls, with particular focus on SubSaharan Africa.
2.2. The priorities for support will be reviewed by the trustees every year and may be changed depending upon circumstances and the perceived effectiveness of the application of funds. Any change to these priorities must still fulfil the charitable purpose and objectives of the charity.
**3. Principles applied in determining support** In awarding grants, the trustees will apply the following principles;
- 3.1. The trustees will consider any applications that are eligible for consideration:
- 3.2. Each application completed in full and submitted within the application period, will be considered on its own merits. Where applications have been previously considered (whether successful or not) any due diligence undertaken to reach an earlier decision will be made available to the trustees.
- 3.3. The trustees will carry out sufficient due diligence to ensure that the application meets both the charitable purposes, and the priorities for support set out in this policy.
- 3.4. The trustees are content to work in partnership with other grant making bodies where funding of an entire project is beyond the scope of any single organisation.
**4. Applicant and partner due diligence** 4.1. The trustees will carry out sufficient due diligence on any potential beneficiary to ensure: - the identity of the beneficiary - That funds are applied in accordance with the Charity’s charitable purpose - That funds are not knowingly used for: o Money laundering in accordance with the operative Money Laundering regulations; o Terrorist financing in accordance with the Terrorist Act 2000;
**TAR**
March **2012**
3
- Bribery in accordance with the 2010 Bribery Act.
- 4.2. In cases where the charity is not the only supporter of the work or project, and to protect its reputation, the trustees may choose to extend any due diligence beyond the proposed beneficiary and to include other partner supporting organisations.
- 4.3. The trustees will adopt a risk rated approach to due diligence. Risk factors will include; the size of the grant; the country of the proposed recipient; the geographical location in which the grant will be applied.
- 4.4. Grant size will be an important risk factor and the larger the grant the greater will be the likely level of due diligence undertaken.
- 4.5. Where the proposed beneficiary is well known to the trustees and the relationship has been long standing and well established, the amount of due diligence undertaken is likely to be reduced.
- 4.6. The results of any due diligence will not last indefinitely. In cases where beneficiaries are supported for a significant period of time, additional due diligence will be undertaken on a change of circumstances that might impact the beneficiary, or in any case after a period of three years.
**5. Administration** 5.2. For all grants, trustees should be confident: - of the purpose of the proposed grant including and understanding of the work and the way in which the grant will be managed and applied;
- of the person(s) responsible for the management of the grant and for overseeing the work
- that all local applicable laws and working practices associated with the work are fully and properly applied;
- that suitable safeguarding policies are in place in cases where the applicant works with children or vulnerable adults.
- 5.3.Trustees would expect a written report (on request) setting out the progress and achievements for the period covered and detailing any forthcoming changes to either the nature or the location of ongoing work.
- 5.4. With the agreement of the charity and the beneficiary, grants will be provided by means of an electronic banking transfer or a cheque. The charity’s normal payment authorisation process will be applied to any payments.
- 5.5. In situations where that purpose does not proceed or where any grant or part thereof remains unused, unused funds must be returned.
- 5.6. Where formal written applications have been received, or other records maintained, these will be stored and subsequently disposed of in accordance with the charity’s policy on data protection and prevailing Data Protection legislation.
## **6. Decision making**
- 6.1. The decision of the trustees on whether to award a grant is final. 6.2. The trustees are not obliged to provide an explanation to applicants in the event that their application is not successful.
**TAR**
March **2012**
4
Section D Achievements and performance
In 2020, despite considerable challenges due to the global COVID-19 **Summary of the main** pandemic, we saw the successful completion of our second set of grant **achievements of the charity** projects. **during the year** Our focus for these projects was on tackling the barriers that keep women and girls poor, helping to give them control over their lives and opportunities to lift themselves and their families out of poverty. We funded small, local organisations rich in expertise, dedication and passion but who often struggle to attract funds from larger donors. Summary of Key Achievements in 2020 **In 2020, we reached more than 2,500 women and girls living in some of the world’s poorest communities. We provided jobs, apprenticeships, skills, education, healthcare and family planning. We also worked with communities to safeguard the environment and protect themselves from COVID-19.** Economic Empowerment **1,258** women formed enterprise groups, gaining access to business training and community banking **870** farmers doubled their incomes through improved farming practices, resources and market connections **380** basket weavers doubled their incomes, using our seed funding to grow the cooperative and diversify their products **121** female entrepreneurs received start-up capital to establish their own businesses **51** young women completed an apprenticeship or vocational training course, gaining a skill for life Health and Family Planning **1,584** people received basic health care services through our mobile clinics **1,468** adolescents & 550 women received sexual, reproductive and family planning education **504** women and girls accessed a long-term family planning method of their choice Girls’ Education **980** reusable sanitary pads were made, tackling school absenteeism **182** girls were supported to stay in school and thrive **5** girls attended university – the first in their villages to do so! Tree planting and land restoration **30,750** indigenous trees were planted (with 74% surviving as strong saplings at the end of the year) **18 hectares** (equivalent to 25 football fields!) of degraded dryland was reforested
**TAR**
March **2012**
5
Section D Achievements and erformance p
**12** tree nurseries were established in rural schools
**3** women’s farming cooperatives successfully received organic certification (baobab and shea) COVID-19
All **6** projects successfully adapted to deliver their targets despite the major challenges of COVID-19.
**2000** local-made face masks distributed to vulnerable communities (& 600+ sold in the UK!)
**820** families supported with emergency food aid during COVID-19 lockdowns
In Q4 of 2020 we also opened out third grant window. This was again focussed on initiatives that broke the cycle of poverty through empowering women and girls, and which also had a positive environmental benefit. Instead of an open call for applications, we only invited applicants who had made the ‘Top 80’ longlist from 2019.
We received 73 applications and eventually 5 grant winners were chosen for 2019/20. The Trust decided to continue their partnerships with ASIGE (Ghana), We Yone (Sierra Leone), Network for Community Development (Uganda), OMAWA (Tanzania) as these partnerships have been highly effective and impactful. The Trustees also decided to issue a new grant to MamaCare (Ghana) to expand their work on maternal. After completing thorough due diligence assessments, the first grant instalments were paid in December 2020 and January 2021, with projects due to start in January/February 2021.
**TAR**
March **2012**
6
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trustees recognise that actively managing the charity’s reserves is an important part of financial management and forward financial planning. In formulating our Reserves Policy, we seek to balance two principles: - Ensuring that we do not tie up valuable charitable funds unnecessarily, thus limiting the amount of money spent on charitable activities and our core impact - Ensuring that we have a meaningful amount of money in reserve to enable us to manage risks and shocks, and capitalise on unexpected opportunities Bearing these principles in mind, the Trustees have agreed to keep £4,500 in reserve at all times. £4,500 represents roughly 10% of our annual operating budget (based on the previous 3 years). This amount is kept in reserve to: 1. Enable us to capitalise on high-impact opportunities that emerge during the implementation of our annual projects 2. Cover unforeseen expenditure or costs related to our annual projects We believe it is reasonable to have a relatively low level of reserves as: A. We employ no staff, so shoulder no salary or similar day-to-day operational responsibilities (e.g., for employing temporary staff to cover a long-term sick absence) B. We do not have an office, so shoulder no office maintenance or administration costs C. We only make funding commitments on an annual basis, so we do not have long-running multi-year financial commitments to maintain. D. We only make funding commitments based on funds that have already been raised and are currently in our Trust bank account, rather than commitments based on expected future income. Therefore, an unexpected drop in future income would have limited negative impact on our ability to operate in the immediate term – we would just reduce the scale of our work in future years. Holding a relatively low level of reserves enables us to maximise the funds we spend directly with our partners on achieving our strategic aims. Monitoring Reserves The level of reserves will be monitored throughout the year as part of the normal monitoring and budgetary reporting processes. In particular, we will: - Review the reserves target, reserves level and reserves policy every 6 months during our Trustee meeting - Identify when reserves are drawn on so that we understand the reasons and can consider the corrective action, if any, that needs to be taken - Ensure that the reserves policy continues to be relevant as the charity develops or changes its strategy and activities
**TAR**
March **2012**
7
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
During 2020 the Trustees made a concerted effort to raise additional funds to support the charities future operations. During this period, we were successful in raising over £26,000 for our work, largely though individual major donors, two CrowdFunding appeals and raising money through selling ethically made facemasks.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
Jenny Carlen
**Full name(s)** Jennifer Carlen **Position (eg Secretary, Chair,** Trustee & Chair **etc) Date** 06/04/2020
**TAR**
March **2012**
8
**----- Start of picture text -----**
Charity Name No (if any)
The Paul Hodges Trust 1177636
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/01/2020 31/12/2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Charity donations 17,452 4,071 - 21,523 -
Gift Aid claims 3,895 703 - 4,598 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
21,347 4,774 - 26,121 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 21,347 4,774 - 26,121 -
A3 Payments
Grants 31,294 4,774 - 36,068 -
Bank charges 125 - - 125 -
Volunteer expenses - - - - -
Trustee expenses - - - - -
Governance activities - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 31,419 ] 4,774 - 36,193 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 31,419 4,774 - 36,193 -
Net of receipts/(payments) - 10,072 - - - 10,072 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 55,900 - - 55,900 -
Cash funds this year end 45,829 - - 45,829 -
**----- End of picture text -----**
29/09/2021
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
Held in bank
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**45,829**
**-**
**-**
**-**
**-**
**-**
**45,829**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
29/09/2021
CCXX R2 accounts (SS)
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
The Paul Hodges Trust|Charity Name
The Paul Hodges Trust|Charity Name
The Paul Hodges Trust|
|---|---|---|---|
|||||
||31 December 2020|**Charity no**
**(if any)**|1177636|
|||||
||(remember to include the page numbers of additional sheets)|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2020. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Date:** 29 / 09 / 2021
**Signed: Name:** Ruth Cook **Relevant professional** Chartered Accountant (ACA) **qualification(s) or body** Chartered Tax Adviser (CTA) **(if any):**
**Oct 2018**
1
**IER**
## **Address:**
35 Billy Lows Lane Potters Bar Herts EN6 1UX
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**