2023-08-31-accounts - Lorton After School Club

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 01/09/2022 Period start date To 31/08/2023 Period end date

Charity name: Lorton After School Club

Charity registration number: 117761

Objectives and Activities

Objectives and Activities
Summary of the purposes of the charity as set out in its governing document	To provide the necessary facilities for the daily care, recreation and education of children during out of school hours. To advance the education and training of the persons in the provision of such care, education and recreational facilities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Lorton After School Club provides a vital service through the employing of qualified and experienced staff to deliver activities, new experiences and supervised play for children aged 4 to 11. The group offers local parents and families a service where their children can be lookers after in a safe setting and experience new activities and learning, as well as social time with friends. They are also able to mix with different age groups and children from other backgrounds, out of school time. The staff run a range of activities and experiences, from crafts, sports, themed nights, healthy baking, etc. Some nights are linked to national festivals, allowing children to build not heir learning, develop craft skills and make gifts for their families. Educational development is informal, like running a science club for children to carry out experiments and make predictions. Or bring, where they leaner about food hygiene and where food comes from.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	The trustees and staff have provided a service that caters fro children aged 4-11 years old as the direct beneficiaries, the age criteria is applied to the users. There is no other restriction on who takes up the service. The service offered is determined by staff and management committee, based on available skills and experience, plus market demand as expressed by the users of the service. Care is taken to ensure a variety of indoor and outdoor activities are offered, across different cultural and leisure options. These are set at team and individual levels, to meet a wise variety of service user requirements.

Additional information (optional)

You may choose to include further statements where relevant about:

Policy on grant making	N/A
Policy on social investment including program related investment	N/A
Contribution made by volunteers	Volunteers run the management committee- There are currently 5 trustees. This involves standard roles managing the club, plus overseeing the interface with Ofsted. All trustees give their time voluntarily and receive no remuneration or other benefits.

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	The club has continued to offer a range of activities, including cooking, science experiments, board games, outdoor games, crafts and themed nights linked to celebrations and national events. This year we received £1,300 from the Lorton 10K run

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Numbers using the charity have dropped, yet wages have increased so we are in deficit and are using funding or fundraising to enhance our financial position.
Statement explaining the policy for holding reserves stating why they are held	Funds are maintained to allow for redundancy costs and to cover any additional operational costs.
Amount of reserves held	A minimum of £1500
Reasons for holding zero reserves
Details of fund materially in deficit	Invoicing is now up to date and we have seen the finances return.
Explanation of any uncertainties about the charity continuing as a going concern	The charity fundraises locally and in conjunction with the school’s PTA. Income opportunities are reviewed at the AGM and any other ideas to help support the continuation of the club.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	The charity draws its main funds from charging for the childcare/provision of activities and shares fundraising with the school. Grant funding is applied for when available and helps to enhance the service provided.
Investment policy and objectives including any social investment policy adopted	N/A
A description of the principal risks facing the charity	The principle risk to the charity is the reduced uptake in users. Numbers on roll in the school and within the community can cause attendance to the club to fluctuate and therefore make the club financially unviable.
Other

Structure, Governance and Management

Structure, Governance and	Management
Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	CIO Foundation Constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Charitable Incorporated Organisation, Registered 20th March 2018
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Trustees are appointed or reappointed annually at the AGM held in June.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	New charity trustees reicieve a copy of the current constitution and a copy of the CIO’s latest Annual Report, as well as a statement of accounts. There is a child protection policy in place and CRB checks are carried out prior to commencement or employment or trusteeship and maintained in line with statutory requirements.
The charity’s organisational structure and any wider network with which the charity works	The charity is governed by a management committee, with a staff of two Play-Leaders
Relationship with any related parties	The charity maintains a close working relationship with Lorton School, who support staff through organising statutory and professional training for staff and CRB checks for volunteers. The school also provides the premises for LASC free of charge.

Reference and Administrative details

Charity name	Lorton After School Club
Other name the charity uses	LASC
Registered charity number	1177619
Charity’s principal address	Lorton School High Lorton Cockermouth Cumbria LA13 9UL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Jenny Watkins	Chair	Sept 2020
Matt Searson	Secretary	June 2021
Louise Watson	Treasurer	Sept 2020
Caroline Searson		June 2021
Olivia Harrison		Sept 2019

Corporate trustees – names of the directors at the date the report was approved

----- Start of picture text -----
Director name
----- End of picture text -----

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Accountant	Oaktree Accountancy	27 Oaktree Cresent, Cockermouth, CA13 9HR

Name of chief executive or names of senior staff members (Optional information)

Part-time play-leaders Nicola Tyson and Elizabeth Dennison

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Jenny Watkins

Position (eg Secretary, Chair Chair, etc)

Date 22.06.2024

Draft 31/10/23

Number CE013579

LORTON AFTER SCHOOL CLUB

Report and Accounts

31 August 2023

Draft 31/10/23

LORTON AFTER SCHOOL CLUB

Report and accounts Contents

	Page
Organisation information	1
Trustees' report	2
Independent examiner's report	3
Statement of financial activities	4
Balance sheet	5
Notes to the accounts	6

Draft 31/10/23

LORTON AFTER SCHOOL CLUB Charitable incorporated organisation

Trustees

Carolyn Searson Emma Hollingworth Jenny Louise Watkins Louise May Watson Olivia Paula Harrison Matthew Searson

Accountants

Oaktree Accountancy (Cockermouth) Limited 27 Oaktree Crescent Cockermouth Cumbria CA13 9HR

Registered office

Lorton School High Lorton Cockermouth Cumbria CA13 9UL

Registered number CE013579

Draft 31/10/23

LORTON AFTER SCHOOL CLUB Registered number: CE013579 Trustees' Report

The trustees present their report and accounts for the year ended 31 August 2023.

Principal activities

The company's principal activity during the year was the provision of necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.

Trustees

The following persons served as trustees during the year:

Carolyn Searson Emma Hollingworth Jenny Louise Watkins Louise May Watson Olivia Paula Harrison Matthew Searson

Small company provisions

This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime, Charities Act 2011 and Accounting for Charities (Statement of Recommended Practice) - 2005.

This report was approved by the board on 31 May 2024 and signed on its behalf.

Mrs. Louise Watson

Trustee

Draft 31/10/23

LORTON AFTER SCHOOL CLUB Independent Examiner's Report

Independent examiners' report to the trustees of LORTON AFTER SCHOOL CLUB for the year ended 31 August 2023

I report on the accounts of the charity set out in pages 4 to 7.

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
Follow the procedures laid down in the general Directions given by the Charity Commission undersection 145(5)(b) of the 2011 Act; and
State whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Christopher Thomas Daniel Macleod ACA ICPA (Fellow) Oaktree Accountancy (Cockermouth) Limited Accountants 27 Oaktree Crescent Cockermouth Cumbria CA13 9HR

31 May 2024

Draft 31/10/23

LORTON AFTER SCHOOL CLUB Statement of financial activities for the year ended 31 August 2023 Charity number: 1177619

Incoming resources Unrestricted Restricted Resources expended Annual surplus/(deficit)	2023 £ 7,910 - 7,910 (7,828) 82	2022 £ 6,364 -
		6,364 (7,685)
		(1,321)

Draft 31/10/23

CE013579 1177619 3,669	3,525	2022 £ 3,783
3,669 196	3,525 258

		3,783
		- - 3,783
		3,783

Mrs. Louise Watson Trustee Approved on 31 May 2024

Draft 31/10/23

LORTON AFTER SCHOOL CLUB Notes to the Accounts for the year ended 31 August 2023

1 Accounting policies

Basis of preparation

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime, Charities Act 2011 and Accounting for Charities (Statement of Recommended Practice) - 2005.

Incoming resources

Incoming resources are recognised on a receivable basis.

Expenditure and liabilities

Liabilities are recognised on an accruals basis.

2 Employees Average number of persons employed by the company 3 Debtors Prepayments 4 Unrestricted funds At 1 September 2022 Annual surplus/(deficit) At 31 August 2023	2023 Number 2 2023 £ 196 196 2023 £ 3,783 82 3,865	2022 Number 2
		2022 £ 258
		258
		2022 £ 5,104 (1,321)
		3,783

5 Other information

LORTON AFTER SCHOOL CLUB is a charitable incorporated organisation. Lorton School High Lorton Cockermouth Cumbria CA13 9UL

Draft 31/10/23

LORTON AFTER SCHOOL CLUB Detailed profit and loss account for the year ended 31 August 2023

This schedule does not form part of the statutory accounts

Unrestricted incoming resources Fees Fundraising Resources expended Employee costs: Wages and salaries Staff entertaining Club activities: External activities Equipment expensed Cookery Crafts and science Snacks General administrative expenses: Insurance Licences Telephone Legal and professional costs: Accountancy fees	2023 £ 6,610 1,300 7,910 6,288 - 6,288 - - - - 597 597 488 35 - 523 420 420 7,828	2022 £ 6,364 -
		6,364
		6,318 -
		6,318
		110 30 52 200 160
		552
		290 35 70
		395
		420
		420

		7,685