## **Trustees’ Annual Report for the period** **From** 01/09/2021 **Period start date To** 31/08/2022 **Period end date** **Charity name:** Lorton After School Club **Charity registration number:** 117761 ## **Objectives and Activities** |**Objectives and Activities**|| |---|---| |Summary of the purposes of the
charity as set out in its governing
document|To provide the necessary facilities for the daily care,
recreation and education of children during out of
school hours.
To advance the education and training of the
persons in the provision of such care, education and
recreational facilities.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Lorton After School Club provides a vital service
through the employing of qualified and experienced
staff to deliver activities, new experiences and
supervised play for children aged 4 to 11. The group
offers local parents and families a service where
their children can be lookers after in a safe setting
and experience new activities and learning, as well
as social time with friends. They are also able to mix
with different age groups and children from other
backgrounds, out of school time.
The staff run a range of activities and experiences,
from crafts, sports, themed nights, healthy baking,
etc. Some nights are linked to national festivals,
allowing children to build not heir learning, develop
craft skills and make gifts for their families.
Educational development is informal, like running a
science club for children to carry out experiments
and make predictions. Or bring, where they leaner
about food hygiene and where food comes from.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|The trustees and staff have provided a service that
caters fro children aged 4-11 years old as the direct
beneficiaries, the age criteria is applied to the users.
There is no other restriction on who takes up the
service.
The service offered is determined by staff and
management committee, based on available skills
and experience, plus market demand as expressed
by the users of the service. Care is taken to ensure a
variety of indoor and outdoor activities are offered,
across different cultural and leisure options. These
are set at team and individual levels, to meet a wise
variety of service user requirements.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policy on grant making|N/A| |---|---| |Policy on social investment
including program related
investment|N/A| |Contribution made by volunteers|Volunteers run the management committee- There
are currently 5 trustees. This involves standard
roles managing the club, plus overseeing the
interface with Ofsted. All trustees give their time
voluntarily and receive no remuneration or other
benefits.| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole.|The club has continued to offer a range of activities,
including cooking, science experiments, board
games, outdoor games, crafts and themed nights
linked to celebrations and national events. There
have also been outside providers offering drama and
forest school sessions.
Due to falling numbers after the pandemic the club
reduced its opening hours to 3pm-4.30pm.
This year we received £820 from the Lorton 10K run| |---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s financial
position at the end of the period|LASC had a deficit of £1806 due to an issue with
invoicing users of the club and therefore funds not
being paid into the account. We still had reserves in
the bank as stated below.| |Statement explaining the policy for
holding reserves stating why they
are held|Funds are maintained to allow for redundancy costs
and to cover any additional operational costs.| |Amount of reserves held|A minimum of £1500| |Reasons for holding zero reserves|| |Details of fund materially in deficit|Since September 2022 the club has worked hard to
catch up with invoicing and recuperate any missed
payments from this period. Invoicing is now up to
date and we have seen the finances return.| |Explanation of any uncertainties
about the charity continuing as a
going concern|The charity fundraises locally and in conjunction with
the school’s PTA. Income opportunities are reviewed
at the AGM and any other ideas to help support the
continuation of the club.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources of
funds (including any fundraising)|The charity draws its main funds from charging for
the childcare/provision of activities and shares
fundraising with the school. Grant funding is applied
for when available and helps to enhance the service
provided.| |---|---| |Investment policy and objectives
including any social investment
policy adopted|N/A| |A description of the principal risks
facing the charity|The principle risk to the charity is the reduced uptake
in users. Numbers on roll in the school and within the
community can cause attendance to the club to
fluctuate and therefore make the club financially
unviable.| |Other|| ## **Structure, Governance and Management** |**Structure, Governance and**|**Management**| |---|---| |Description of charity’s trusts:|| |Type of governing document
(trust deed, royal charter)|CIO Foundation Constitution.| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Charitable Incorporated Organisation, Registered
20th March 2018| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to appoint
one or more trustees|Trustees are appointed or reappointed annually at
the AGM held in June.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures adopted
for the induction and training of
trustees|New charity trustees reicieve a copy of the current
constitution and a copy of the CIO’s latest Annual
Report, as well as a statement of accounts. There is
a child protection policy in place and CRB checks are
carried out prior to commencement or employment or
trusteeship and maintained in line with statutory
requirements.| |---|---| |The charity’s organisational
structure and any wider network
with which the charity works|The charity is governed by a management
committee, with a staff of two Play-Leaders| |Relationship with any related
parties|The charity maintains a close working relationship
with Lorton School, who support staff through
organising statutory and professional training for staff
and CRB checks for volunteers. The school also
provides the premises for LASC free of charge.| ## **Reference and Administrative details** |Charity name|Lorton After School Club| |---|---| |Other name the charity uses|LASC| |Registered charity number|1177619| |Charity’s principal address|Lorton School
High Lorton
Cockermouth
Cumbria
LA13 9UL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
1
0|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Jenny Watkins|Chair|Sept 2020|| ||Matt Searson|Secretary|June 2021|| ||Louise Watson|Treasurer|Sept 2020|| ||Caroline Searson||June 2021|| ||Olivia Harrison||Sept 2019|| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **----- Start of picture text -----**
Director name
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |Accountant|Oaktree Accountancy|27 Oaktree Cresent, Cockermouth, CA13 9HR| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Part-time play-leaders Nicola Tyson and Elizabeth Dennison ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Jenny Watkins **Position (eg Secretary,** Chair **Chair, etc)** **Date** 22.06.2023 Final 19/4/23 Number CE013579 ## LORTON AFTER SCHOOL CLUB Report and Accounts 31 August 2022 Final 19/4/23 ## **LORTON AFTER SCHOOL CLUB** ## **Report and accounts Contents** ||**Page**| |---|---| |Organisation information|1| |Trustees' report|2| |Independent examiner's report|3| |Statement of financial activities|4| |Balance sheet|5| |Notes to the accounts|6| Final 19/4/23 ## **LORTON AFTER SCHOOL CLUB Charitable incorporated organisation** ## **Trustees** Carolyn Searson Emma Hollingworth Jenny Louise Watkins Louise May Watson Olivia Paula Harrison Matthew Searson ## **Accountants** Oaktree Accountancy (Cockermouth) Limited 27 Oaktree Crescent Cockermouth Cumbria CA13 9HR ## **Registered office** Lorton School High Lorton Cockermouth Cumbria CA13 9UL **Registered number** CE013579 1 Final 19/4/23 **LORTON AFTER SCHOOL CLUB Registered number: CE013579 Trustees' Report** The trustees present their report and accounts for the year ended 31 August 2022. ## **Principal activities** The company's principal activity during the year was the provision of necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays. ## **Trustees** The following persons served as trustees during the year: Carolyn Searson Emma Hollingworth Jenny Louise Watkins Louise May Watson Olivia Paula Harrison Matthew Searson ## **Small company provisions** This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime, Charities Act 2011 and Accounting for Charities (Statement of Recommended Practice) - 2005. This report was approved by the board on 19 April 2023 and signed on its behalf. Mrs. Louise Watson Trustee 2 Final 19/4/23 ## **LORTON AFTER SCHOOL CLUB Independent Examiner's Report** ## **Independent examiners' report to the trustees of LORTON AFTER SCHOOL CLUB for the year ended 31 August 2022** I report on the accounts of the charity set out in pages 4 to 7. The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: 1. Examine the accounts under section 145 of the 2011 Act; 2. Follow the procedures laid down in the general Directions given by the Charity Commission undersection 145(5)(b) of the 2011 Act; and 3. State whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act. have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Christopher Thomas Daniel Macleod ACA ICPA (Fellow) Oaktree Accountancy (Cockermouth) Limited Accountants 27 Oaktree Crescent Cockermouth Cumbria CA13 9HR 19 April 2023 3 Final 19/4/23 **LORTON AFTER SCHOOL CLUB Statement of financial activities for the year ended 31 August 2022 Charity number: 1177619** |**Incoming resources**
Unrestricted
Restricted
Resources expended
**Annual deficit**|**2022**
**£**
6,364
-
6,364
(7,685)
(1,321)|**2021**
**£**
7,797
-| |---|---|---| |||7,797
(9,603)| |||(1,806)| 4 Final 19/4/23 |**LORTON AFTER SCHOOL CLUB**
**Registered number:**
**Charity number:**
**Balance Sheet**
**as at 31 August 2022**
**Notes**
Cash at bank and in hand
**Debtors**
3
**Net current assets**
**Net assets**
**Charity funds**
Restricted funds
Designated funds
Unrestricted funds
4
**Funds**|**CE013579**
**1177619**
3,525|**2022**
**£**
3,783
3,783
-
-
3,783
3,783|4,877|**2021**
**£**
5,104| |---|---|---|---|---| ||3,525
258||4,877
227|| |||||| |||||5,104| |||||-
-
5,104| |||||5,104| Mrs. Louise Watson Trustee Approved on 19 April 2023 5 Final 19/4/23 ## **LORTON AFTER SCHOOL CLUB Notes to the Accounts for the year ended 31 August 2022** ## **1 Accounting policies** ## _**Basis of preparation**_ The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime, Charities Act 2011 and Accounting for Charities (Statement of Recommended Practice) - 2005. ## _**Incoming resources**_ Incoming resources are recognised on a receivable basis. ## _**Expenditure and liabilities**_ Liabilities are recognised on an accruals basis. |**2**
**Employees**
Average number of persons employed by the company
**3**
**Debtors**
PAYE repayable
Prepayments
**4**
**Unrestricted funds**
At 1 September 2021
Annual deficit
At 31 August 2022|**2022**
**Number**
2
**2022**
**£**
-
258
258
**2022**
**£**
5,104
(1,321)
3,783|**2021**
**Number**
2| |---|---|---| |||**2021**
**£**
87
140| |||227| |||**2021**
**£**
6,910
(1,806)| |||5,104| ## **5 Other information** LORTON AFTER SCHOOL CLUB is a charitable incorporated organisation. Lorton School High Lorton Cockermouth Cumbria CA13 9UL 6 Final 19/4/23 ## **LORTON AFTER SCHOOL CLUB** ## **Detailed profit and loss account for the year ended 31 August 2022** _This schedule does not form part of the statutory accounts_ |**Unrestricted incoming resources**
Fees
Grants
**Resources expended**
Employee costs:
Wages and salaries
Staff entertaining
Club activities:
External activities
Equipment expensed
Cookery
Crafts and science
Snacks
General administrative expenses:
Insurance
Licences
Telephone
Legal and professional costs:
Accountancy fees|**2022**
**£**
6,364
-
6,364
6,318
-
6,318
110
30
52
200
160
552
290
35
70
395
420
420
7,685|**2021**
**£**
3,953
3,844| |---|---|---| |||7,797| |||8,099
97| |||8,196| |||172
85
-
7
190| |||454| |||368
35
10| |||413| |||540| |||540| |||| |||9,603| 7