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2021-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2020 Period start date To 31/08/2021 Period end date

Charity name: Lorton After School Club

Charity registration number: 117761

Objectives and Activities

Objectives and Activities
Summary of the purposes of the
charity as set out in its governing
document		 To provide the necessary facilities for the daily care,
recreation and education of children during out of
school hours.
To advance the education and training of the
persons in the provision of such care, education and
recreational facilities.
Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.		 Lorton After School Club provides a vital service
through the employing of qualified and experienced
staff to deliver activities, new experiences and
supervised play for children aged 4 to 11. The group
offers local parents and families a service where
their children can be looked after in a safe setting
and experience new activities and learning, as well
as social time with friends. They are also able to mix
with different age groups and children from other
backgrounds, out of school time.
The staff run a range of activities and experiences,
from crafts, sports, themed nights, healthy baking,
outdoor activities, etc. Some nights are linked to
national festivals, allowing children to build on their
learning, develop craft skills and make gifts for their
families.
Educational development is informal, like running a
science club for children to carry out experiments
and make predictions. Or bring, where they leaner
about food hygiene and where food comes from.
Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit		 The trustees and staff have provided a service that
caters fro children aged 4-11 years old as the direct
beneficiaries, the age criteria is applied to the users.
There is no other restriction on who takes up the
service.
The service offered is determined by staff and
management committee, based on available skills
and experience, plus market demand as expressed
by the users of the service. Care is taken to ensure a
variety of indoor and outdoor activities are offered,
across different cultural and leisure options. These
are set at team and individual levels, to meet a wise
variety of service user requirements.

Additional information (optional)

You may choose to include further statements where relevant about:

Policy on grant making N/A
Policy on social investment
including program related
investment		 N/A
Contribution made by volunteers Volunteers run the management committee- There
are currently 5 trustees. This involves standard
roles managing the club, plus overseeing the
interface with Ofsted. All trustees give their time
voluntarily and receive no remuneration or other
benefits.

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole.		 *Due to the pandemic, the club was closed for the
later part of the school year. (Jan-March).
Before and after the closure the club had been
providing wonderful care and activities for the
beneficiaries. Due to restriction on numbers and
supporting government guidelines regarding covid
the activities were reduced to help reduce cross
contamination. There were still lots of interaction and
personal and social development.
The club ran from 3pm-5pm allowing parents to finish
their working day.
During the year the club held some outdoor parties
parties, linked to themes, halloween, which are open
to all children.
Due to the pandemic we were unable to run our main
big fundraiser, the Lorton 10K. We received furlough
funding for staff throughout the government scheme.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives

Financial Review

Financial Review
Review of the charity’s financial
position at the end of the period		 LASC had £4,877 in the bank as of 31.8.2021
Statement explaining the policy for
holding reserves stating why they
are held		 Funds are maintained to allow for redundancy costs
and to cover any additional operational costs.
Amount of reserves held A minimum of £1500
Reasons for holding zero reserves
Details of fund materially in deficit
Explanation of any uncertainties
about the charity continuing as a
going concern		 The charity fundraises locally and in conjunction with
the school’s PTA. Income opportunities are reviewed
at the AGM and any other ideas to help support the
continuation of the club.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of
funds (including any fundraising)		 The charity draws its main funds from charging for
the childcare/provision of activities and shares
fundraising with the school. Grant funding is applied
for when available and helps to enhance the service
provided.
Investment policy and objectives
including any social investment
policy adopted		 N/A
A description of the principal risks
facing the charity		 The principle risk to the charity is the reduced uptake
in users. Numbers on roll in the school and within the
community can cause attendance to the club to
fluctuate and therefore make the club financially
unviable. During the pandemic many parents were
working from home and therefore had more flexible
working hours and there was less need for after
school care.
Other

Structure, Governance and Management

Structure, Governance and Management
Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)		 CIO Foundation Constitution.
How is the charity constituted?
(e.g unincorporated association,
CIO)		 Charitable Incorporated Organisation, Registered
20th March 2018
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to appoint
one or more trustees		 Trustees are appointed or reappointed annually at
the AGM held in September.
Additional information (optional)
You maychoose to include further statements where relevant about:
Policies and procedures adopted
for the induction and training of
trustees		 New charity trustees reicieve a copy of the current
constitution and a copy of the CIO’s latest Annual
Report, as well as a statement of accounts. There is
a child protection policy in place and CRB checks are
carried out prior to commencement or employment or
trusteeship and maintained in line with statutory
requirements.
The charity’s organisational
structure and any wider network
with which the charity works		 The charity is governed by a management
committee, with a staff of two Play-Leaders (job
share) and one Play-Worker.
Relationship with any related
parties		 The charity maintains a close working relationship
with Lorton School, who support staff through
organising statutory and professional training for staff
and CRB checks for volunteers. The school also
provides the premises for LASC free of charge.

Reference and Administrative details

Charity name Lorton After School Club
Other name the charity uses LASC
Registered charity number 1177619
Charity’s principal address Lorton School
High Lorton
Cockermouth
Cumbria
LA13 9UL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
1
0		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
Jenny Watkins Chair Sept 2020
Carolyn Williamson Secretary March 2018
Louise Watson Treasurer Sept 2020
Emma Hollingworth March 2018
Olivia Harrison Sept 2019

Corporate trustees – names of the directors at the date the report was approved

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Director name
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Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Accountant Oaktree Accountancy 27 Oaktree Cresent, Cockermouth, CA13 9HR

Name of chief executive or names of senior staff members (Optional information)

Part-time play-leaders Emma Tyson and Nicola Tyson and part-time play-worker Elizabeth Dennison

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Jenny Watkins

Position (eg Secretary, Chair Chair, etc)

Date 28.06.2022

Draft 5/5/22

Number CE013579

LORTON AFTER SCHOOL CLUB

Report and Accounts

31 August 2021

Draft 5/5/22

LORTON AFTER SCHOOL CLUB

Report and accounts Contents

Page
Organisation information 1
Trustees' report 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the accounts 6

Draft 5/5/22

LORTON AFTER SCHOOL CLUB Charitable incorporated organisation

Trustees

Carolyn Williamson Emma Hollingworth Jenny Louise Watkins Louise May Watson Olivia Paula Harrison Dr Tom Page

Accountants

Oaktree Accountancy (Cockermouth) Limited 27 Oaktree Crescent Cockermouth Cumbria CA13 9HR

Registered office

Lorton School High Lorton Cockermouth Cumbria CA13 9UL

Registered number CE013579

1

Draft 5/5/22

LORTON AFTER SCHOOL CLUB Registered number: CE013579 Trustees' Report

The trustees present their report and accounts for the year ended 31 August 2021.

Principal activities

The company's principal activity during the year was the provision of necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.

Trustees

The following persons served as trustees during the year:

Carolyn Williamson Emma Hollingworth Jenny Louise Watkins Louise May Watson Olivia Paula Harrison Dr Tom Page

Small company provisions

This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime, Charities Act 2011 and Accounting for Charities (Statement of Recommended Practice) - 2005.

This report was approved by the board on 31 May 2022 and signed on its behalf.

Mrs. Louise Watson

Trustee

2

Draft 5/5/22

LORTON AFTER SCHOOL CLUB Independent Examiner's Report

Independent examiners' report to the trustees of LORTON AFTER SCHOOL CLUB for the year ended 31 August 2021

I report on the accounts of the charity set out in pages 4 to 7.

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

  1. Examine the accounts under section 145 of the 2011 Act;

  2. Follow the procedures laid down in the general Directions given by the Charity Commission undersection 145(5)(b) of the 2011 Act; and

  3. State whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Christopher Thomas Daniel Macleod ACA ICPA (Fellow) Oaktree Accountancy (Cockermouth) Limited Accountants 27 Oaktree Crescent Cockermouth Cumbria CA13 9HR

31 May 2022

3

Draft 5/5/22

LORTON AFTER SCHOOL CLUB Statement of financial activities for the year ended 31 August 2021 Charity number: 1177619

Incoming resources
Unrestricted
Restricted
Resources expended
Annual (deficit)/surplus		 2021
£
7,797
-
7,797
(9,603)
(1,806)		 2020
£
11,817
-
11,817
(9,205)
2,612

4

Draft 5/5/22

LORTON AFTER SCHOOL CLUB
Registered number:
Charity number:
Balance Sheet
as at 31 August 2021
Notes
Cash at bank and in hand
Debtors
3
Creditors: amounts falling due
within one year
4
Net current assets
Net assets
Charity funds
Restricted funds
Designated funds
Unrestricted funds
5
Shareholders' funds		 CE013579
1177619
4,877		 2021
£
5,104
5,104
-
-
5,104
5,104		 2020
£
6,802
6,802
158
(50)
6,910
6,910
-
-
6,910
6,910		 2020
£
6,802
6,802
158
(50)
6,910
6,910
-
-
6,910
6,910
4,877
227
-
6,910
-
-
6,910
6,910

Mrs. Louise Watson Trustee Approved on 31 May 2022

5

Draft 5/5/22

LORTON AFTER SCHOOL CLUB Notes to the Accounts for the year ended 31 August 2021

1 Accounting policies

Basis of preparation

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime, Charities Act 2011 and Accounting for Charities (Statement of Recommended Practice) - 2005.

Incoming resources

Incoming resources are recognised on a receivable basis.

Expenditure and liabilities

Liabilities are recognised on an accruals basis.

2
Employees
Average number of persons employed by the company
3
Debtors
PAYE repayable
Prepayments
4
Creditors: amounts falling due
within one year
Carolyn Williamson expenses
5
Unrestricted funds
At 1 September 2020
Annual (deficit)/surplus
At 31 August 2021		 2021
Number
2
2021
£
87
140
227
2021
£
-
2021
£
6,910
(1,806)
5,104		 2020
Number
3
2020
£
-
158
158
2020
£
50
2020
£
4,298
2,612
6,910

6 Other information

LORTON AFTER SCHOOL CLUB is a charitable incorporated organisation. Lorton School High Lorton Cockermouth Cumbria CA13 9UL

6

Draft 5/5/22

LORTON AFTER SCHOOL CLUB

Detailed profit and loss account for the year ended 31 August 2021

This schedule does not form part of the statutory accounts

Unrestricted incoming resources
Fees
Grants
Resources expended
Employee costs:
Wages and salaries
Staff entertaining
Club activities:
External activities
Equipment expensed
Cookery
Crafts and science
Snacks
General administrative expenses:
Insurance
Licences
Telephone
Legal and professional costs:
Accountancy fees		 2021
£
3,953
3,844
7,797
8,099
97
8,196
172
85
-
7
190
454
368
35
10
413
540
540
9,603		 2020
£
4,917
6,900
11,817
7,722
109
7,831
-
156
92
102
175
525
323
-
10
333
516
516
9,205

7