Ty Croeso Clydach Charity No. 1177598 Report of the Trustees for Financial Year April 2020-March 2021
Legal and administrative information
Charity Address: 97 High Street, Clydach, Swansea SA6 5LN
Organisational Structure
The charity is administered by and run by volunteers. The current Board of Trustees is made up of a number of these volunteers. The board meets approximately three times in the year. In addition there is an annual meeting open to all volunteers. The Trustees are: Alan Cram, Pamela Cram, Eurig Davies, Gaynor Ellis, Ashley Thomas, Tina Thomas, June Griffiths, Jane Hallett, Amina Jamal, Allan Rees, Nesta Rees and Myfanwy Richards.
Objectives
To provide resources and activities which promote well-being of body, mind and spirit.
To host activities which serve the needs of those experiencing personal or family difficulties.
To support activities which promote local culture, including the Welsh language; sustainability; and justice.
Ty Croeso Policies
In pursuit of our objectives, we work with other agencies in the area when appropriate.
We will respect all individuals involved in any way in Ty Croeso Clydach, putting in place appropriate policies regarding confidentiality, data protection and safeguarding.
We aim to be sensitive to environmental issues and aware of the needs of minorities, global communities and future generations.
Review of the Year
Due to the Coronavirus Pandemic our activities were severely curtailed for most of the year. All business meetings were held by email exchange or by Zoom.
The Foodbank worked with Swansea Council Food Hub to provide food parcels for those particularly affected by the lockdowns, as well as continuing the regular food parcels through the Swansea Trussell Trust Food bank. On average through the calendar year 7 adults and 7 children were fed each week through the voucher system. Working within Covid regulations, with the front door permanently open, foodbank staff also responded to drop-by requests for information and assistance.
Our counsellor held regular 1:1 sessions remotely for a small number of existing and new clients.
Our Welsh conversation group resumed online mid-year with an average of 6 people joining in.
Our Seated Exercise group resumed after lockdown but in the larger, Covid safe, environment of a local community hall, with an average of 8 attending.
We have run a Repair Café in a local Community Hall with two sessions before the first pandemic lockdown and resuming in August until the second lockdown. These were limited to appointments only and attended by an average of 2 clients with an average of 3 volunteers.
Being unable to hold any activities for Care Home residents, we kept in touch with the social activities’ organisers of 3 homes, taking Christmas gifts for the staff in recognition of their work, and cards for the residents.
During the first lockdown we were in conversation with the local Nickel Works Vale Europe Community Fund manager who wished to channel a pot of money through us to other charitable organisations, the fund arriving on 31 December 2020. Trustees prepared a policy for the use of this fund, and allocated 4 grants in this financial year, supporting 2 local schools for lockdown resource needs and resilience building post lockdown; the community garden for staffing; and Swansea young carers for equipment or leisure activities.
This report was approved by the Trustees on November 11[th] 2021
Tŷ Croeso: Financial Report of the Trustees 1 April 2020 - 31 March 2021
- The Financial Accounts for 2020-21 were examined in April 2021 and certified as correct. Thanks are due to our examiner Mr Brian Thomas who gave his services free of charge again this year.
Total income 2020-21(excluding Vale Fund money): £7,898.97 Total expenditure 2020-21 (excluding Vale Fund money): £5,028.63
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Expenditure at Tŷ Croeso during 2020-21remained constant even though a reduced service was offered; expenditure included rent, water, insurance, fire protection, PAT testing and website costs. The lack of footfall at Tŷ Croeso meant fewer contributions from visitors and groups, but new contributors have largely made up for losses.
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Income and financial reserves remain healthy. The financial year in April 2020 began with £19,595.00 in our bank account (due to successful grant applications during 2018-19 and generous donations). In accordance with Trustees’ wishes, we do not currently seek grant aid. We are not eligible for the Welsh Government’s Coronavirus Resilience Fund as it is wholly directed towards charities who have less than six months of reserves.
Quarterly reconciliation reports are received by Trustees, which reflect support for Tŷ Croeso from many individual donors as well as groups such as Clydach Health Visitors, Clydach Community Council; Mawr Community Council, TATA Steel at Trostre; Teledu Telescop (tv company), Piccolo Bar, Roadhouse, Cyfundeb yr Annibynwyr (Local Union of Welsh Congegationalists), Chwaeroliaeth Capel y Nant (Sisterhood) and Glantawe Lions. The current financial year has seen a large donation of £1,000 from Pant-y-crwys Chapel (May 2021).
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Gift Aid: 2020-21 was our third year of Gift Aid, in which £491.97 was reclaimed from HMRC, mostly via the Gift Aid Small Donations Scheme, with a small numebr of Gift Aid Declarations.
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Vale Europe Fund : On 31 December 2020, Vale Europe’s generous sum of £26,000 reached our account, where it is ring-fenced and available for distribution pending decisions by Trustees of Tŷ Croeso regarding its dispersal. The attached Accounts reflect the financial position on 31 March 2021, with Vale’s £26,000 included as income and four awards (totalling £7,630) made from the Vale Fund.
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Please refer to the 2020-21 Financial Accounts for a detailed analysis of income and expenditure.
. TY CROE OAC OUN 02 Bank Cashbox Total 19,595.99 44.83 19.640.82 Donation5- Individuals 3,797.50 704.00 4.501.50 ,' Donalions- Standing Order 420.00 ' Donations- OrAanisations= ctydach Communty Council '.Mawr Communty Council UNITEISIMA Trostre Untling. Church. Sg_eti Teledu Telesgop 500. 1.500.00 200.00 go.00 2,352.50 2,352.50 Ty Croeso.groups Repair Café Seated exercise" 15_00 1 f8.001 133.00 133.00 Grant Vale Europe . 26.000.00 26.000.00 ' Gift Aid HMRC 491.97 491.97 Transfer from ¢xshbox to bank (May 2020) 535.00 -535.00 .' Total Income 2020-21: 33.898.97 RE .{ Bank Cashbox. Total 3.600.00 3.600.00 224.62 224.62 23_12 23.12 78.77 45.00 123.77 379.15 379.15 324.00 324.00: 30.00 Premises rental I Water ' Interneuwebsite Insurance D Ryan (seated exercise) PAT {+ Repair Café PAD 30.00
', Fire Protection ., Emergency food 33_18 33.18 25.97 14.80 25.97 14.80 Printing Ink, paper Wndow cleaning s,cards ', Flowers, baL_ 59.75 20.00 10.99 33.50 79.75 10.99 33.50 125.78 125.78 Vale Grant Distribution: CwmbwAa Young Carers Sharing Table (Graigfelenl Ciydach Communty_Garden 380.00 2.000.00 1 2,850.00 2.400.00 7,630.00 7,630.00 Total expenditure 2020-21: 12.658.63 Net Income 2Q20-21 21.240.34 '.Openirt9. BalanS 19.595.99 44.83 19,640.82 2020-21 closiJn _balances 40,804.59 76.57 40.881.16 I have examined the Ty Croeso accounts for the Year 2020/2021 and have found them to be in agreement with the Èank Statements and other documentation which have been made available to me. D B THOMAS Ilth April, 2021