## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||1|April|2022||31|March|2023| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1177596 Whitchurch Museum and Archives **Charity's principal address** 12 St. Mary’s Street Whitchurch Shropshire **Postcode** SY13 1QY **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Gemma
Shannahan|Chairperson||Trustee Board| ||Terence Fry|Secretary||Trustee Board| ||Judith Hoyle|||Trustee Board| ||Simon Birch|||Trustee Board| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---| |Independent Examiner|Jake Gurr FCA|The Vicarage, Bettisfield, Whitchurch, SY13 2LB| |Museum Mentor|Emma-Kate Lanyon|Shrewsbury Museum & Art Gallery, The Music Hall, The
Square, Shrewsbury, SY1 1LH| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** Judith Hoyle - Curator ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted - (eg. trust, association, company) Appointed by the Trustee Board Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity has been created from part of the operation of Whitchurch Town Council and is presently still overseen by an advisory group of that Council in respect of the Building within which it operates (owned by the Council and leased to the charity) and the Council’s annual financial contribution to its operation. This link is being reviewed as part of the Museum’s Arts Council re-accreditation and it is expected that at the next accreditation (which was delayed due to Covid) the museum will officially be registered as independent - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Cha** **Summary of the objects of the charity set out in its governing document** To advance the education of the public in the history and heritage of Whitchurch, Shropshire and its surrounding area by the establishment and maintenance of a museum. March **2012** **TAR** 2 The main activities undertaken relating to these objects have been: - To maintain and open a museum to the public - the museum opened 2 days a week 11.00 to 16.00. In January 2023 the museum commenced opening on the first Saturday of each month - To regularly change the exhibits that tell the story of the town of Whitchurch and its hinterland. - To offer an accessible, searchable archive to the public - this is achieved via our websites and by personal visit to the museum to search our database **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Storage of the museum collection in conditions prescribed by Arts Council England - to preserve the archives and artefacts for the future - To provide information, advice and counsel to individuals and groups relating to archaeological finds, artefacts, history of local buildings etc and assisting people researching their family history - To undertake research projects and present findings on the internet and in the museum where appropriate - To research and create free leaflets on local topics - To enhance the museum by improving access, signage and making the building more secure - To increase the museum collection by acquiring archives and artefacts that tell the story of Whitchurch and its surrounding villages The Trustees have taken due regard of the guidance issued by the Charity Commission on public benefit and confirm that the charity is run totally for public benefit ## **Additional details of objectives and activities (Optional information)** Whitchurch Museum and Archives is totally run by volunteers. Volunteers contributed over 5230 hours during this period You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main** . The museum contains both permanent and temporary displays. The **achievements of the charity** permanent displays include Sir Edward German (born and buried in the **during the year** town), Joyce’s clocks (local clockmakers), Ralph Caldecott (children’s illustrator; worked in the town), Transport (local canals and railways), Cheese making, WW1 communications and Whitchurch market. The temporary displays include Moth & Butterflies of Prees Heath, Whitchurch Model Laundry and The Shropshire Giant. The charity worked with a number of local partners during these twelve months. Activities included: - Liaising with organisations Arteology, St. Alkmund’s Church, Roden and St. Alkmund Masonic Lodges, Whitchurch Scouts & Guides and Sainsbury’s for the opening of premises for Heritage Open Days 2022 - Working with Drakon Heritage to increase the knowledge of volunteers on conserving metal objects within the collection - Collaborating with Modes for Museums to upgrade our Catalogue system from Modes Compact to Modes Complete - Linking up with St. John Talbot School, Whitchurch and hosting two pupils on work experience - Writing an article for the September issue of Who Do You Think You Are magazine on an autograph book in the collection - Organising special Saturday opening for 38 members of the Antiquarian Horological Society (turret clock group) in November The museum collection was enlarged by over 130 items; these were donations or purchased from auction houses, both online and nationally and included: - 1923 Class Record Book for the Whitchurch Wesleyan School - Whitchurch silver football medal for 1912/1913 season  Mezzotint by local artist Jessie Furber  Silver urn presented to the vicar of Ash during the 1930s - Free leaflets were produced and new publications put on sale:  Whitchurch Gymnastic Association  From Whitchurch to Java Film company, Eklectics, videoed inside the Museum and items from the Collection for future online public viewing ## **Section E Financial review** The charity’s annual reserve policy is to hold £5,000 to provide **Brief statement of the** operational cover in the event of no donations or grants **charity’s policy on reserves** March **2012** **TAR** 4 Detalls of any funds materially in deficit No funds are in deficit Further financial review detalls (Optional irrfonnatlon) The charity obtains funding from donations. grant applications. a small shop and Whitchurch Town Council Subject to Ihe reserve policy. all funds are used to secure new exhibits for the museum, capital expenditure to enhance th8 museum (eg new state of the art display cabinets), maintain the artefacts and documents in accordance wilh Arts Council standards and guidelines and to cover the running costs of WhitGhurch Museum and Archives leg stationery, ink, IT equipment, subscriptions). These explicitly support the charity's objects The shop is operated on a self-funding basis The charity has no investments other than encompassed by the Ilections in its Care You may choose to indude additÈonal information, where relevant about-. the charity's principal sources of funds lincluding any fundraising)., how expenditure has supported the k8y objectives of the charity., investment policy and objectives including any ethical inveslment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's truste8 Signature(s) Full name(s) Position (eg Secretary, Chair, etcl r&7 C741ly Date TAR M8reh 2012 **Whitchurch Museum and Archives 1177596 Receipts and payments accounts CC16a For the period** 01-Apr-22 31-Mar-23 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**4,673**
**3**
**-**
**-**
**-**
**4,676**
**-**
**-**
**-**
**4,676**
**5,289**
**-**
**-**
**187**
**200**
**5,676**
**-**
**-**
**-**
**5,676**
**- 1,000**
**-**
**5,396 #**
**4,396**|**Restricted**
**funds**
**to the nearest £**
**753**
**-**
**1,104**
**14**
**-**
**1,871**
**-**
**-**
**-**
**1,871**
**-**
**2,010**
**367**
**-**
**2,377**
**-**
**-**
**-**
**2,377**
**- 506**
**-**
**56,134**
**55,628**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**753**
**4,673**
**3**
**1,104**
**14**
**-**
**6,547**
**-**
**-**
**-**
**6,547**
**5,289**
**2,010**
**367**
**187**
**200**
**8,053**
**-**
**-**
**-**
**8,053**
**- 1,506**|**Total funds**
**to the nearest £**
**753**
**4,673**
**3**
**1,104**
**14**
**-**
**6,547**
**-**
**-**
**-**
**6,547**
**5,289**
**2,010**
**367**
**187**
**200**
**8,053**
**-**
**-**
**-**
**8,053**
**- 1,506**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Donations|**-**|||||**-**| |Allocation from Town Council|**4,673**|||||**-**| |Housekeepingrefund|**3**|||||| |Shopsales|**-**|||||**-**| |IT services|**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**4,676**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Allocation from Town Council|**5,289**|||||**-**| |Purchase for collection|**-**|||||**-**| |Shopstock|**-**|||||**-**| |Website|**187**|||||**-**| |Miscellaneous frompettycash|**200**|||||**-**| |**_Sub total_ **|**5,676**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**- 1,000**|**- 506**|**-**|**- 1,506**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**5,396**|**56,134**|**-**|**61,530**||**-**| ||**4,396**|**55,628**|**-**|**60,024**||**-**| CCXX R1 accounts (SS) 04/11/2023 1 Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to nearest£ Restricted funds to £ Endowment funds CategorSe8 Details to nearest Bl Cash funds Current bank ar￿Unt 4,396 55.6Z8 rotal cash lunds 4,396 55,628 OK Unrestricted funds to nea¥•st£ OK Endowment fund5 Restrtcted funds to fi•ar•st£ Detalls Fund tovlhich sèt belon Details ¢•stltsptlonAII B3 Invg$lment assets Fund towhich asset belo Unr951ricled Current onal Detsils Co*t loptlonall B4 Assèts retalnod for th¢ charity's own use Comp￿tereqLl>Y￿9Trt H¢rfts9e asset5 Re$bS¢ted Di8Elaycabin6ts Reslri6tBd Furniture un￿S1￿Cted Ftsthd to whleh reiatP5 rnount dup When due Dotalls B5 Liabllltles SKJned by one or two trustees on b8h81fof al the trustees Date of rov gnatur8 Print Nama LE CCXX P2 accounts ISSI 0411112023