## **Trustees' Annual Report for the period** Period start date Period end date 1 April 2021 31 March 2022 **From To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1177596 Whitchurch Museum and Archives **Charity's principal address** 12 St. Mary’s Street Whitchurch Shropshire **Postcode** SY13 1QY **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Gemma
Shannahan|Chairperson||Trustee Board| ||Terence Fry|Secretary||Trustee Board| ||Judith Hoyle|||Trustee Board| ||Will McDonnell|||Trustee Board| ||BeverlyDuffy|||Trustee Board| ||Simon Birch|||Trustee Board| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Type of adviser **
**Name**
**Address**|**Type of adviser **
**Name**
**Address**|**Type of adviser **
**Name**
**Address**| |---|---|---| |Independent Examiner|Jake Gurr FCA|The Vicarage, Bettisfield, Whitchurch, SY13 2LB| |Museum Mentor|Emma-Kate Lanyon|Shrewsbury Museum & Art Gallery, The Music Hall, The
Square, Shrewsbury, SY1 1LH| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** Judith Hoyle - Curator ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted - (eg. trust, association, company) Appointed by the Trustee Board Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity has been created from part of the operation of Whitchurch Town Council and is presently still overseen by an advisory group of that Council in respect of the Building within which it operates (owned by the Council and leased to the charity) and the Council’s annual financial contribution to its operation. This link is being reviewed as part of the Museum’s Arts Council re-accreditation and it is expected that at the next accreditation (which has been delayed due to Covid) the museum will officially be registered as independent - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Cha** **Summary of the objects of the charity set out in its governing document** To advance the education of the public in the history and heritage of Whitchurch, Shropshire and its surrounding area by the establishment and maintenance of a museum. **TAR** March **2012** 2 The main activities undertaken relating to these objects have been: - To maintain and open a museum to the public - the museum opened 2 days a week 11.00 to 16.00 - To regularly change the exhibits that tell the story of the town of Whitchurch and its hinterland. - To offer an accessible, searchable archive to the public - this is achieved via our websites and by personal visit to the museum to search our database - Storage of the museum collection in conditions prescribed by Arts Council England - to preserve the archives and artefacts for the future **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - To provide information, advice and counsel to individuals and groups relating to archaeological finds, artefacts, history of local buildings etc and assisting people researching their family history - To undertake research projects and present findings on the internet and in the museum where appropriate - To research and create free leaflets on local topics - To enhance the museum by improving access, signage and making the building more secure - To increase the museum collection by acquiring archives and artefacts that tell the story of Whitchurch and its surrounding villages The Trustees have taken due regard of the guidance issued by the Charity Commission on public benefit and confirm that the charity is run totally for public benefit ## **Additional details of objectives and activities (Optional information)** The museum was closed as a result of HM Government Covid legislation from the start of the period until 25 June, when it started opening one day a week. It moved to 2 days a week on 27 July Whitchurch Museum and Archives is totally run by volunteers. Volunteers contributed 4753 hours during this period You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** |.||The museum contains both permanent and temporary displays.
The permanent displays include Sir Edward German (born and
buried in the town), Joyce’s clocks (local clockmakers), Ralph| |---|---|---| |||Caldecott (children’s illustrator; worked in the town), Transport| |||(local canals & railways), Cheese making, WW1 communications,| |||Whitchurch market. The temporary displays include stained glass| |||windows from the old Red Lion pub, Whitchurch Girls Grammar| |||School and Salopian Engineers| |||The charity worked with a number of local partners during these| |||twelve months. Activities included:| |||`o`Representation on the Malpas Jubilee Committee| |||`o`Evening visit and activities arranged for Prees Scouts,| |||Cubs and Beavers at the museum| |||`o`Renewing hosting of Whixall local history group website| |||`o`Involvement in the Caldecott Arts Festival (planned for| |||2021 but postponed to March 2022) with the charity ‘From| |||Generation to Generation’ and Saturday opening to| |||support Festival activities| |||`o`Worked with the Caldecott Society to put on a special| |||display for the Caldecott Arts Festival including the loan of| |||items from their archive| |||`o`Loaning a new microfilm reader to Whitchurch Library| |||The museum collection was enlarged by over 250 items; these| |||were donations or purchased from online auctions, auction| |||houses, the British Museum and included| |||`o`:Bronze Age axe head| |||`o`Victorian silver medallion – Whitchurch Ladies Friendly| |||Society| |||`o`1941 Women’s Voluntary Service trophy| |||`o`Selection of butterflies and moths caught in the 1960s on| |||Prees Heath and Whixall Moss| |||`o`Hoard of Civil War coins found in Prees| |||`o`A caste iron gate post c1866| |||Free leaflets were produced and new publications put on sale| |||(collection by arrangement)| |||`o`Whitchurch cinemas| |||`o`Ancient monuments in the local area| |||A children’s quiz, which has proved very popular, was created to| |||help children learn about the museum and its collection| |||The museum received a visit from the Head of Shropshire| |||Museum & Archive Service which resulted in very complementary| |||feedback| |||A list of artefacts with accompanying explanatory text was| |||compiled for a professional video shoot of the museum and its| |||collection| ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The charity’s annual reserve policy is to hold £5,000 to provide operational cover in the event of no donations or grants **TAR** March **2012** 4 Details of any funds materially In deficit No funds are in deficll Further financial review detalls {Optlonal Informatlonl The charily oblalns funding from donations, grant applicalions, a small shop and Whilchurch Town Council The Charity has received Govemment Covid-19 grants. The Trustees have decided to use these grants.. To ensure a safe environment for volunteers and visitors by purchasing PPE, screens and associated items To broaden the range of items on display in Ihe museum by purchasing new items for the collection To improve public ac￿sSIbIlitY to our collection and resources by creating a new V￿b$ite and putting the complete collection on-line Subject lo the reserve policy, all funds are used to secure new exhibits for the museum. capital expenditure lo enhan¢e the museum (eg new slate of the art display cabinets), mainlain the artefacis and documents in accordance with Arts Council standards and guidelines and to cover the running costs of Whilchurch Museum and Archives (eg stationery, ink, IT equipment, sub5criplions). These explicilly support the charity's objects The shop is operated on a self-funding basls The charity has no investments other than encompassed by the collections in its care You may choose to include additional infomation, where relevant about. the charity's principal sources of funds (including any fundr8ising)', how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) Full namels) Position (eg Secretary. Chalr, etc) usfE£ Date 2L+.11.Z2 TAR March 2012 |**Whitchurch Museum and Archives**||**1177596**||| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |01-Apr-21
**For the period**
**from**|**To**|31-Mar-22||| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**5,000**
**15**
**-**
**-**
**3,000**
**-**
**8,015**
**-**
**-**
**-**
**8,015**
**5,316**
**-**
**-**
**14**
**3,850**
**466**
**250**
**9,896**
**-**
**-**
**-**
**9,896**
**- 1,881**
**-**
**7,277 #**
**5,396**|**Restricted**
**funds**
**to the nearest £**
**381**
**-**
**473**
**359**
**9,000**
**-**
**10,213**
**-**
**-**
**-**
**10,213**
**-**
**939**
**291**
**1,500**
**-**
**2,730**
**-**
**-**
**-**
**2,730**
**7,483**
**-**
**48,651**
**56,134**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**381**
**5,000**
**15**
**473**
**359**
**12,000**
**-**
**18,228**
**-**
**-**
**-**
**18,228**
**5,316**
**939**
**291**
**14**
**3,850**
**1,500**
**466**
**250**
**12,626**
**-**
**-**
**-**
**12,626**
**5,602**||**Last year**
**to the nearest £**| |Donations|**-**|||||**-**| |Allocation from Town Council|**5,000**|||||**-**| |Housekeepingrefund|**15**|||||| |Shopsales|**-**|||||**-**| |IT services|**-**|||||**-**| |Government Covid-19 Grants|**3,000**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**8,015**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Allocation from Town Council|**5,316**|||||**-**| |Purchase for collection|**-**|||||**-**| |Shopstock|**-**|||||**-**| |Website|**14**|||||**-**| |Equipment|**3,850**|||||| |Donation||||||| |Covid secure measures|**466**|||||**-**| |Miscellaneous frompettycash|**250**|||||**-**| |**_Sub total_ **|**9,896**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**- 1,881**|**7,483**|**-**|**5,602**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**7,277**|**48,651**|**-**|**55,928**||**-**| ||**5,396**|**56,134**|**-**|**61,530**||**-**| CCXX R1 accounts (SS) 24/11/2022 1 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n￿rest£ Restricted funds to ngarest £ Endowment funds to noarest £ Categortès Detall8 B1 Cash funds Cth7eni bank account 5,396 56.134 Total cash funds 5,396 56,134 lay￿bHIBr￿e5th recèioianJ p•s B¢¢￿1$>> OK Unreslrl¢ted funds io noarnst£ OK Restricted funds 10 neaTOSt£ OK Endowment funds to neaTfrSt £ Detalls B2 Other mon•tary assets Fund to ¥vhlch 8$8et b*lon Costlopuonall Curr•ntvalug tion•l Delalls B3 Investment assèts Fund to whlch Currentvaluo tlonal Detalls Comptherequlpmenl Cost lopUono11 B4 Assets retained for the charity's own use Vnresth&ed entsge ¥sseL8 Resthcted DIs￿ay[￿binets Reskncted Futnituie Unresknthed Fund to whlch relatos Amount due When duo onal Dets119 BS Liabilitle$ Siqned by one or tsvo Irusl8e5 on behalf of all the trustees Print Name Date of roval Signature Di HOY(£ 3L¥"Il.2J */,, I CCXX R2 accounts ISSI 2311112022