2021-03-31-accounts - Whitchurch Museum And Archives

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Trustees' Annual Report for the period

Period start date Period end date 1 April 2020 31 March 2021 From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1177596

Whitchurch Museum and Archives

Charity's principal address 12 St. Mary’s Street Whitchurch Shropshire Postcode SY13 1QY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Gemma Shannahan	Chairperson	Trustee Board
Terence Fry	Secretary	Trustee Board
Judith Hoyle		Trustee Board
Daphne Alcock		Trustee Board
BeverlyDuffy		Trustee Board
Simon Birch		Trustee Board

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Independent Examiner	Jake Gurr FCA	The Vicarage, Bettisfield, Whitchurch, SY13 2LB
Museum Mentor	Emma-Kate Lanyon	Shrewsbury Museum & Art Gallery, The Music Hall, The Square, Shrewsbury, SY1 1LH

Name of chief executive or names of senior staff members (Optional information)

Judith Hoyle - Curator

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted

(eg. trust, association, company)

Appointed by the Trustee Board Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

The charity has been created from part of the operation of Whitchurch Town Council and is presently still overseen by a sub-committee of that Council in respect of the Building within which it operates (owned by the Council and leased to the charity) and the Council’s annual financial contribution to its operation. This link is being reviewed as part of the Museum’s Arts Council re-accreditation and it is expected that in 2022 the museum will become independent.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Cha

Summary of the objects of the charity set out in its governing document

To advance the education of the public in the history and heritage of Whitchurch, Shropshire and its surrounding area by the establishment and maintenance of a museum.

TAR

March 2012

The main activities undertaken relating to these objects have been:  To maintain and open a museum to the public - the museum previously opened 3 days a week 11.00 to 16.00. However, due to the coronavirus pandemic it was closed from April until October 15[th] and then again from November 5[th] to the end of the reporting period
To regularly change the exhibits that tell the story of the town of Whitchurch and its hinterland. Changes have been made during the period of closure to prepare for re-opening and these have included displays on ‘Salopian Engineers’, ‘Trufood baby products’ and ‘Pigeon racing’
To offer an accessible, searchable archive to the public - this is
Summary of the main achieved via our websites and by personal visit to the museum to
activities undertaken for the search our database
public benefit in relation to  Storage of the museum collection in conditions prescribed by Arts
these objects (include within Council England - to preserve the archives and artefacts for the future
this section the statutory  To provide information, advice and counsel to individuals and groups
declaration that trustees have relating to archaeological finds, artefacts, history of local buildings etc
had regard to the guidance and assisting people researching their family history
issued by the Charity  To undertake research projects and present findings on the internet
Commission on public and in the museum where appropriate - these projects include
benefit) ‘People from Whitchurch who emigrated to Canada’, completing the website entitled ‘Whitchurch Boer War Soldiers’ and updating the ‘Whitchurch Workhouse’ website
To research and create free leaflets on local topics
To enhance the museum by improving access, signage and making the building more secure
To increase the museum collection by acquiring archives and artefacts that tell the story of Whitchurch and its surrounding villages

The Trustees have taken due regard of the guidance issued by the Charity Commission on public benefit and confirm that the charity is run totally for public benefit

Additional details of objectives and activities (Optional information)

Whitchurch Museum and Archives is totally run by volunteers. Volunteers contributed 3411 hours during this period working mainly from home. This has been half the previous year due to the closure of the museum as a result of the Covid pandemic

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

.  The museum contains both permanent and temporary displays. The permanent displays include Sir Edward German (born and buried in the town), Joyce’s clocks (local clockmakers), Ralph Caldecott (children’s illustrator; worked in the town), Transport (local canals & railways), Cheese making, WW1 communications, Whitchurch market. The temporary displays include WW1 Memorials and Plaques, Paintings by Kathleen Parbutt and examples of Mezzotints by Jessie Rendle Furber  The charity worked with a number of local partners during these twelve months. Activities included: o Creating web pages for Malpas local history group to commemorate VE Day as the actual event was cancelled due to Covid o Arranging a conducted tour of the museum for the High Sheriff of Shropshire, Dean Harris o Renewing hosting of Whixall local history group website o Involvement in Caldecott Arts Festival (planned for 2021 but postponed to March 2022) with the charity ‘From Generation to Generation’  The charity’s website was totally redeveloped during the year. This has provided: o A more modern and up-to-date presentation of the museum and its collection o Access to all accessioned items within the collection, including photographs of most items o Easy updating for changes and new acquisitions  The museum collection was enlarged by over 120 items, the majority purchased from online auctions and included o Mid 19[th] century Jarvis watch movement o 18[th] century Whitchurch print o Selection of 1920 conveyances relating to Mr Heath  The safety of volunteers and the general public was enhanced o By the creation of a permanent glass screen around the front desk o By the purchase of a credit card reader o By the use of desk dividers and general PPE equipment  Free leaflets were produced and new publications put on sale (collection by arrangement) o Laundrycraft o Recipients of Gallantry medals from Whitchurch area o Patents awarded to people from Whitchurch and the surrounding villages

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity’s annual reserve policy is to hold £5,000 to provide operational cover in the event of no donations or grants

TAR

March 2012

Detalls of any funds materfally in deficit No funds are in deficit Further flnanclal revlew detalls (Optional infomiallon) The charity obtains funding from donations, grant applications. a small shop and Whrtchurch Town Council The Charity has received Government Covid-19 grants. The Trust*s have decided to use these grants.. To ensure a safe environment for volunteers and visitors by purchasing PPE, screens and associated items To broaden the range of items on display in the museum by purthasing new items for the collection To improve public accessibility to our collection and resources by creating a new website and putts'ng the complete collection on-line Subject to the reserve policy. all funds are used to secure new exhibits for the museum, capital expenditLSre to enhance the museum (eg new state of the art display cabinets), maintsin Ihe artefacts and documents in accordance with Arts Council standards and guidelines and to cover the running costs of Whitchurch Museum and Archives leg stationery, ink, IT equipment, subscriptions). These explicitly support the charity's objects The shop is operated on a se-fundlng basis The charity has no investments other than encompassed by the collections in its care You may choose to include additional infomation, where relevant about: the charity's principal Sour of funds (including any fundraising)-, how expenditure has supported the key objectives of the charty. investment policy and objectives including any ethicAI investment poli adopted. Section F Other optional information Section G Declaration The trustees de¢lare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) Full name(s) Position leg Secretsry, Chalr, etc) SLCIE IA ¢1 f6 Date TAR March 2012

Whitchurch Museum and Archives 1177596 Receipts and payments accounts CC16a For the period 01-Apr-20 31-Mar-21 To from

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 5,000 - - 7,500 - 12,500 - - - 12,500 4,168 - - 4,941 2,269 100 11,478 - - - 11,478 1,022 - 6,255 # 7,277	Restricted funds to the nearest £ 10,170 - 8 14 33,450 - 43,642 - - - 43,642 - 1,120 514 - 1,634 - - - 1,634 42,008 - 6,643 48,651	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 10,170 5,000 8 14 40,950 - 56,142 - - - 56,142 4,168 1,120 514 4,941 2,269 100 13,112 - - - 13,112 43,030	Last year to the nearest £
Donations	-				-
Allocation from Town Council	5,000				-
Shopsales	-				-
IT services	-				-
Government Covid-19 Grants	7,500				-
	-				-
*Sub total*(Gross income for AR)	12,500				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Allocation from Town Council	4,168				-
Purchase for collection	-				-
Shopstock	-				-
Website	4,941				-
Covid secure measures	2,269				-
Miscellaneous frompettycash	100				-
**Sub total **	11,478				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	1,022	42,008	-	43,030	-
	-	-	-	-	-
	6,255	6,643	-	12,898	-
	7,277	48,651	-	55,928	-

CCXX R1 accounts (SS)

16/12/2021

Section B Statement of assets and liabilities at the end of the period Unrostrlcted fund6 Rg$trl¢tsd funds to TeSt£ Endowment fund8 to near•¥t£ Catègori8¥ Detall¥ to nwrest É B1 Cash funds ijrrent bank 48.661 Total cash fun(ts 7,277 48.851 OCW¥ll141} OK Unrastrleto¢1 funds OK R•strlet•d fvnds OK Endowmènt funds D•t4il$ to nearpotÉ to nqareBt £ to neJrest£ Fundtowhlch aqqotbe Current value Detsl C09t14wfjon Fundto Detai18 C(mput¢requlpment Coot lopdonBII Curr•ntvalug 84 Assets retained for tho charlty's own use UnreBtnCj Herit8gtr¥tssets Re$vi¢ted DI$aY¢1nets Re5trirted Fumibjre Unr88irtctod Fund to whkh Amountdue Vthen du2 ot)•l Dptalls B6 Llabllltlgs SbJned by or hvo trlee& on b8haK of all the trus$ Data of roval n8ture Print Name FA Iz r01T 14 IIJJV. CCXX R2 8CC4)unts ISSI 16112r2021

WHITCHURCH MUSEUM & ARCHIVES STATEMENT OF INCOME & EXPENDITURE YEAR ENDING 31 MARCH 2021 2021 2020 INCOME Donation House keeping Stationery Government Covid-19 grants Town Coun¢il Shop sales Website 10,170 40,950 707 io 53 5,123 1,174 116 14 TOTAL INCOME 56.265 7.060 EXPENDITURE Town Councll Allocatlon Conservation House keeping Stationery 8uilding/Maintenance Training 19181 12731 15591 11,8591 1221 15371 11941 19451 11701 11.4711 Other expenditure Purchase for ¢olle¢tion Shop stock shop sales Covid Secure Measures Groundwork Chapel book Petty cash Ready to 8orrow Grant Town Councll Website 14,1681 14,1521 11,1201 15141 19301 14271 12.2691 11561 11501 13021 11981 13171 iiooi 11231 14.9411 19.0671 12.6301 TOTAL EXPEN0uRE 113,2351 16,7821 INCOMEIIDEFICIYI FOR YEAR 43.030 278 STATEMENT OF ASSETS & LIA8ILITIE5 Natwest ac¢ount lalc 860904021 Opening balance Closing balance Movemènt durlng perSod 12,898 55,929 12.620 12,898 43.030 278 Che¢k Note.. Petty cash deClad as £101.91 on 31st March 2021 but not included above Whitchurch Museum Archives Charity Number'.1177596 P&L WhltchurchMuseumArchives 2020 2021

Independent examinerfs reportto the trustees otWHITCHURCH MUSEUM & ARCHIVES I report on the account5 of the Trust for the yeaT ended 31 March 2021 whlch are set out on the following page. Respectlve responslbllltles of trusttes ènd examlner rhe charitvs trustees are responsible for the preparation of the accotsnts. The charl5 trvstees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Actl and thèt an independent examination Is needed. 5t is my responslbillty to-. examine the acctsunts under sectlon 145 of the 2011 Act to follow the procedures laid down in the general Dlrections giveft by the cgrnmlsslon under section 145lSllbl of the 2011 Act to state whether particular matters have come to my attention Basis of independent ex3mlner'5 report My examination was £arrled out in accordance with the general Jire¢tlons gNen by the Chaiity Comm15slon. An examinatlon Includes a review of the accounting records kept by the charity 3nd a comparison ol the a¢eouTrts presentèd with those records. It also indudes conslderation ol any unusual iterns or disclosures In the accounts, and seeking explanations from you a5 trustee5 con¢erning any such matters. The procedures undertaken do not provide all the evldence that would be required in an audit and consequently no opinion is given as to whether the accounts present a'true and fair view, and the report Ss limited to those rnatters set out in the next statement. Independent exarninerfs statement In ¢onnection with my examination, no matter ha5 come to my attention.. 111 which me reasonable cause to believe that in any material respect the requirement5'. to keep accountlng records in accordance with section 130 of the 2011 Art and to prepare atcounts which accord wlth the atcountiftg rewrds and eomply with thè accountinB requirement5 Df the 2011 Act have not been rnet Dr 121 to whlch, ir* my opinlon, attention should be drawn ln Ofdef to enable a proper understanding of the account5 to be reached Name.. Jake GUTT Relevant profe55ional qualification or body: ICAEW Address.. The Vicarage. 8ettisfield, Whltchurch, Shropshire, SY13 2L8 5i8nature & date.. JAKE GURR FCA ei 01941 838101 07766 110015 g1& ,kn JDJ I Whitchurch Mu5eufn Arthives Chality Number..1177596 Examlner's report WhitchurchMuseumAfchlve5 2020 2021