## **Trustees’ Annual Report for the period**
**From** 01/01/2020 **Period start date To** 31/12/2020 **Period end date**
**Charity name:YORKDEVELOPERS**
## **Charity registration number:** 1177591
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education for the public benefit
in the subjects of literacy and software
engineering through the provision of events
and meetings in the city of York and
throughout the Yorkshire region to help
improve access to IT and the software
engineering sector for all age groups.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Support of volunteers and promotion of
activity of volunteer groups within the non-
profit tech community. For example funding
of systems to facilitate registration of
attendees to events.
Provision of a larger event named as
YorkTechFest to appeal to a larger
catchment area of the software engineering
sector for all age groups from 16+|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38
Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference **Supported several technical community meetups in and around the City of York** Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity aims to hold reserves of**
**between £50 and £5000.**
**The reserves are primarily intended to aid**
**with cashflow when organising events**
**such as our annual conference.**|
|Amount of reserves held|Para 1.22|**£1373**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The trustees are elected each year at our**
**annual general meeting or sooner in the**
**event of a trustee resigning.**|
**Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|York Developers|
|---|---|
|Other name the charity uses||
|Registered charity number|1177591|
|Charity’s principal address|Arabesque House,
Monks Cross Drive,
York YO32 9GW|
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**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||David Betteridge|Treasure|||
||Daniel Woolfson|Chairman|||
||Chris Maughan|Secretary|||
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## York Developers Annual Accounts – 2020
## Overview
As with many charities and businesses we were deeply impacted by Covid. The main activity of the charity is to provide local in-person technical related events. These are comprised from either monthly “meetups” or our yearly conference. Unfortunately, neither of these in-person activities were possible during 2020 resulting in events only taking place online (i.e., virtually)
Summary for 2020 Accounts
|Summaryfor 2020|Accounts|
|---|---|
|OpeningBalance|£1,638.06|
|Paid in|£0|
|Paid Out|£264.64|
|ClosingBalance|£1372.42|
## Correction From Previous Year
The balance for the previous year was reported as 1608.03 when it should however have been 1638.05.
The difference was due to
1. Chris Maughan submitted two expense claims for Meetup fees (for 2018 @ 180.30 and 2019 @ 239.44). Unfortunately these were incorrectly recorded against the wrong years. Resulting in being £59.14 too low.
2. Paypal made a test transaction of 1p which was not included in the opening balance
3. The Eventbrite income of £29.12 was missed from the opening balance.
The actual accounts for 2019 should have been
|OpeningBalance|£269.35 not £240.22|
|---|---|
|Paid in|£2,589.81|
|Paid Out|£1,221.10 not 1,280.24|
|ClosingBalance|£1,638.06 not 1,608.03|
## Bank Account
As per the previous year, the charity has a bank account with Lloyds bank and any withdrawals requires the approval of two trustees.
## Gift Aid
We have not registered for Gift Aid, but we could consider doing this in the future.
## York Tech Fest
Due to Covid it was not possible to hold our yearly conference during 2020.
## Income
The charity received no income during 2020.
## **Total:** £0
## Expenses
The expenses for the year are shown below
|**Expense**|**Amount**|
|---|---|
|MeetupFees|239.44|
|Domain Name and Email|25.20|
## **Total:** £264.64
## Bank Balance
Our closing bank balance for 2020 was £1372.42
## Hosting Costs
Our websites are hosted either in GitHub for free or use services offered by the Microsoft Azure platform. As a charity we receive $5000 of credits for Azure per year.
## Meetups
The majority of the YorkDevelopers community groups used meetup.com in order to advertise and allow people to sign up to the events.
Some of the groups (such as .net York and ACCU York) get their meetup accounts from their parent foundations.
Other groups such as YorkCodeDojo, CodeAndCoffee and YorkGamesDev are being funded by the charity.
## Affiliated Groups
At present the YorkDevelopers charity hasn’t taken any income or funded the local groups. It is our aim that in the future that the charity will be able to provide some resources such as projectors or video recording equipment.
David Betteridge
Treasurer, York Developers. david@yorkdevelopers.org