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2021-03-31-accounts

Compass Live Art Limited

Charity number 1177590

A company limited by guarantee number 09176219

Annual Report and Financial Statements

for the year ended 31 March 2021

Compass Live Art Limited

Annual Report and Financial Statements for the year ended 31 March 2021

Contents Page
Trustees' report 2 to 6
Examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 to 13

Prepared by West Yorkshire Community Accounting Service

1

Compass Live Art Limited

Trustees' report for the year ended 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Name Position Dates Marie Millward Chair Mark Flisher Ellie Halls-Schiadas Robert Kilner Rachel Auty Manpreet Dhadda Shona Hunter Fe Uhuru Charity number 1177590 Company number 09176219 Registered and principal address Bankers Patrick Studios NatWest Bank plc St Mary's Lane Leeds City Office Leeds 8 Park Row LS9 7EH Leeds LS1 5HD

Apppointed November 2020 Apppointed November 2020 Apppointed November 2020 Apppointed November 2020

Registered in England and Wales Registered in England and Wales

Independent examiner

Claire Welling West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

Compass Live Art Limited is a company limited by guarantee (no. 09176219), formed on 14 August 2014, governed by a memorandum and articles of association as amended by special resolution on 9 March 2018. It was registered as a charity in March 2018.

The trustees, who are also the directors for the purpose of company law and who served during the year are listed above. None of the trustees has any beneficial interest in the company. All the Trustees are members of the company and the liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.

The charity is run by the Board of Trustees, which meets every 3 months. Day to day management of the organisation is delegated to the two Co-Directors, who lead the delivery of activity with a core freelance team, commissioning additional freelance support, artists and creative professionals as needed.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

The charity's objects

To advance art for the benefit of the public, in particular through the promotion, exhibition and facilitation of live art and contemporary performance, both nationally and internationally, by means of public performance, broadcasts, exhibitions and other suitable means.

2

Compass Live Art Limited

Trustees' report (continued) for the year ended 31 March 2021

Objectives and activities

The charity's main activities

Based in Leeds, West Yorkshire, Compass Live Art is a contemporary arts organisation specialising in live, interactive and cross-disciplinary arts practice. We commission outstanding professional artists – local, national and international – to create bold and ambitious pieces, which resonate with the people, spaces, life and heritage of our home city. We work across the spectrum of art forms - dance, music/sound, performance, digital and visual arts.

Compass Live Art brings communities of interest directly into the process of making, to deliver memorable experiences that engage and entertain, inviting people to see the world through fresh eyes.

Through the commissioning and development of new artist projects we animate spaces not normally associated with contemporary art and culture. Every two years we deliver Compass Festival a 10-day celebration of interactive art projects across Leeds.

Public benefit statement

Compass works for the benefit of the general public by brokering new connections and friendships, offering enjoyment and memorable experiences and shining a new light on our city and on the lives of its people. Our activities, performances and creative interactions challenge the perception that the arts, especially bold and innovative arts, are only for a privileged few. Our programmes reach and inspire many who are accessing the arts for first time – inviting them to enjoy shared experiences, happening in real time, and anchored in their own communities and familiar spaces.

The trustees have referred to the Charity Commission’s guidance on public benefit in agreeing the charity’s aims and objectives and in planning its future activities.

Who engaged with and benefited from our activities?

Compass Live Art benefits people of all ages and backgrounds, at many different levels as participants and audiences. During 2020/21, as Covid-19 restricted all live cultural activities, we were unable to engage in person with Leeds communities as we would have expected during a festival year. The Board took the decision in May 2020 that it was not appropriate or possible to transfer the planned in-depth projects to an online experience, given that they were conceived and designed for in-person interaction and community gathering. It was agreed that the festival would be postponed until conditions allowed us to return to public space.

Towards the end of March, we presented our only live project of the year, Pick Me Up (& hold me tight) which brought 524 people out on their daily exercise to stop and pick up a ringing payphone and listen to a moving audio performance.

3

Compass Live Art Limited

Trustees' report (continued) for the year ended 31 March 2021

Achievements and performance

Our programme for the year 2020/21 was severely disrupted by Covid-19 and the restrictions imposed on public gatherings.

Delivery of the November 2020 Compass Festival was postponed and then reimagined as a series of projects taking place over the later part of 2021 as a “slow” festival.

Funding for 2020 was already in place when the first lockdown occurred so we kept working remotely although several times we renegotiated freelance contracts to spread the workload out differently across the year. We were not eligible for most emergency Covid relief funding as we don’t have a venue and we don’t charge admission – so couldn’t show “loss” of immediate income.

We did receive £9,900 emergency relief from The National Lottery Heritage Fund who are funding the Public House project.

Face to face work with communities was not possible although we continued working with artists remotely and created some online activity for participants and audiences e.g. Lost Pubs Campaign - inviting people to tell us their favourite Leeds pub now lost, part of our scheduled project Public House. The reach of the campaign involved 70,000 social media impressions and 2,096 responses. The competition was shared by publican organisations: Campaign for Pubs, Forum of British Pubs and CAMRA alongside our usual audience. We received 206 votes and the winner was The Duchess of York a representation of which will be built into the Yorkshire Square installation.

We had planned a series of artist talks exploring themes of the festival work as wraparound events during the festival. As these could not be delivered live, we partnered with Baile Beyai of Sable Radio to produce 4 podcasts recorded in March 2021:

The Making of Pick Me Up (& hold me tight) with ZU-UK

Sick and Tired with Demi Nandhra, Suriya Aisha Toni-Dee Paul and Amahra Spence

Drag, Dance and disco: What is the future of Queer Space with Lucy Hayhoe, Ray Larman Amelia Cavallo – Quiplash and Cassie Leon

Chaat Chat with Popeye Collective

All podcasts were brilliantly facilitated by Pam Johnson, Head of Culture Development, Leeds City Council. Podcast making was a new venture for us and we’re very excited by the results which remain as a legacy of this year’s work.

19 – 28 March we delivered our first live event of the year: Pick Me Up (& hold me tight) by ZU-UK. Compass staff and volunteers had audited all 300+ public phone boxes in Leeds and mapped all the working ones, approximately half. The artists created an interactive map so participants could search for their nearest phone. At 11.00am each day all the working phones rang and when picked up played a beautiful audio piece inviting us to slow down and become better listeners. The work, inspired by the rising rate of suicide in the UK, was a thoughtful, imaginative experience which felt more relevant than ever in this pandemic year. Our social media report indicated 129,667 impressions (viewings) and 2,619 engagements (retweets and responses). 524 people took part live. And we had great feedback:

“Even though I was expecting it. I still jumped when it rang… At a time we are all staying apart, the piece invites intimate collective listening and contemplation about community, public spaces and what it means to feel heard.” Participant via Instagram

Over the period although live engagement was very limited we did reach 27,624 people through our online activity.

We recruited 3 young producers delivering much of this programme online. The programme was designed as 6 months of training leading to delivery of the Compass Festival. It involves workshops in artistic programming, artist liaison and support, marketing and PR, finance and budgeting, licenses and agreements, relationship management with venues and sites, working with participants, stewarding and supporting audiences. Visits to key stakeholders including Arts Council England, Leeds City Council, festival artists, PR professionals and arts institutions. Each producer receives one to one mentoring with scheme leaders every six weeks. They meet 2 days a month building to full time towards the festival, working closely with the artists to produce and present the work.

4

Compass Live Art Limited

Trustees' report (continued) for the year ended 31 March 2021

Achievements and performance (continued)

As conditions eased over the summer of 2020, we were able to meet face to face and we extended the scheme to August 2021. One producer withdrew owing to ill health, but Yasmin Goodison-Braithwaite and Elle Money remain engaged and are actively involved in the delivery of festival projects.

We interviewed 4 new trustees in October 2020 and have increased the skills base and diversity of the board to better represent the communities we work with. The new trustees were registered in early November.

Compass has been active in local and national networks including, Leeds 2023 consultations, local and national Anti-racism workshops and Sustainable Arts in Leeds workshops. During the summer of 2020, Senior Producer, Anna Turzynski was selected from over 900 applicants to take part in the Culture Reset Programme funded by The Gulbenkian Foundation as a practical rapid response to inspire more relevant and impactful cultural organisations and practices.

Financial review

The net expenditure for the year was £39,442, including net income of £418 on unrestricted funds and net expenditure of £39,860 on restricted funds.

Up until the start of the pandemic, Compass was on track to deliver its most ambitious festival to date in November 2020, having increased our investment considerably since the previous festival. We had secured our largest project grant to date from Arts Council England (£125,000) as well as new investment from The National Lottery Heritage Fund (£26,000) towards our Public House project. (This funding was recognised in the 2020 accounts, in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP FRS102).) The Foyle Foundation awarded us £10,000 towards the festival and the Garfield Weston Foundation awarded £15,000 for 2021/22 towards the artist residency programme in 2021.

Compass Live Art receives minimal core public subsidy (£4,000 from Leeds City Council) and relies on project grants to deliver its programmes.

Our priority for the coming year is to complete delivery of the “slow festival”, instigate the latest series of artist residencies and bring the Compass biennial calendar back on track.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Reserves policy

Trustees aim by March 2022 to build a balance in free reserves equal to at least three months’ of core expenditure (costs of core team, office rent, insurances etc, equivalent to £12,000) so as to enable the charity to operate in the short term in the event of unexpected delays in the receipt of income or unexpected expenditure. The charity ended 2020/21 with unrestricted reserves of £6,396.

This aim was intended to be met by 31 March 2021, but owing to the financial constraints imposed by the Covid-19 pandemic, trustees agreed to extend the target date to March 2022.

5

Compass Live Art Limited

Trustees' report (continued) for the year ended 31 March 2021

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees on 27/07/2021

Marie Millward (Trustee)

6

Compass Live Art Limited

Independent examiner's report to the trustees of Compass Live Art Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 8 to 13.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Claire Welling

28/07/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

7

Compass Live Art Limited

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2021

Notes
2021
Unrestricted
funds
£
Income from:
Grants and donations
(2)
4,615
Other income
189
Total income
4,804
Expenditure on:
Core team
2,624
Fundraising consultancy
-
Other consultancy
-
Artists in residence
-
Bursaries and awards
-
Materials and resources
97
Artists' fees
841
Travel and accommodation
-
Hospitality
-
Training and conferences
51
Marketing
-
Rent, room hire and storage
-
Insurance
-
Independent examination
540
Postage and stationery
135
Memberships and subscriptions
16
Other administration costs
15
Bank charges
67
Total expenditure
4,386
Net income / (expenditure)
418
Fund balances brought forward
5,978
Fund balances carried forward
(3)
6,396		 2021
Restricted
funds
£
81,774
-
81,774
55,354
-
-
3,040
2,500
1,900
49,615
1,047
-
-
4,216
3,287
675
-
-
-
-
-
121,634
(39,860)
148,400
108,540		 2021
Total
funds
£
86,389
189
86,578
57,978
-
-
3,040
2,500
1,997
50,456
1,047
-
51
4,216
3,287
675
540
135
16
15
67
126,020
(39,442)
154,378
114,936		 2020
Total
funds
£
232,518
8,055
240,573
47,158
6,405
2,689
15,840
2,461
1,070
10,968
6,411
650
297
729
1,111
1,198
480
119
215
27
111
97,939
142,634
11,744
154,378

All incoming resources and resources expended derive from continuing activities.

8

Compass Live Art Limited

Balance sheet

as at 31 March 2021
2021
Unrestricted
£
Current assets
Debtors and prepayments
(4)
1,604
Cash at bank and in hand
5,432
Total current assets
7,036
Current liabilities:
amounts falling due within one year
Accruals
640
Total current liabilities
640
Net current assets / (liabilities)
6,396
Total assets less current liabilities
6,396
Net assets
6,396
Funds
Unrestricted funds
6,396
Restricted funds
-
Total funds
6,396		 2021
Restricted
£
31,500
77,040
108,540
-
-
108,540
108,540
108,540
-
108,540
108,540		 2021
Total
£
33,104
82,472
115,576
640
640
114,936
114,936
114,936
6,396
108,540
114,936		 2020
Total
£
100,500
54,518
155,018
640
640
154,378
154,378
154,378
5,978
148,400
154,378

For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 27/07/2021

Marie Millward (Trustee)

9

Compass Live Art Limited

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

10

Compass Live Art Limited

Notes to the accounts continued

for the year ended 31 March 2021

2 Grants and donations
Arts Council England (ACE)
The Foyle Foundation
The Garfield Weston Foundation
The National Lottery Heritage Fund (NLHF)
Cambridge Junction
Leeds City Council (LCC)
Leeds Civic Trust
Sir George Martin Trust
East Street Arts
Leeds Culture Trust
Leeds Business Improvement District (BID)
Bruntwood Management
University of Leeds
Wade's Charity
Leeds Inspired
Donations
3 Restricted funds
Balance b/f
£
ACE festival 2020/21
118,900
The NLHF
26,000
Sir George Martin Trust
1,000
Leeds Civic Trust
2,500
The Foyle Foundation
-
Garfield Weston Foundation
-
The NLHF (Covid)
-
Leeds BID: What's Eating Reality
-
Leeds BID: Festival 20/21
-
Bruntwood Management
-
LCC Waterfront Enhancement
-
East Street Arts
-
Leeds Culture Trust
-
University of Leeds
-
Wade's Charity
-
Leeds Inspired
-
148,400		 2021
Unrestricted
funds
£
-
-
-
-
-
4,000
-
-
-
-
-
-
-
-
-
615
4,615
Incoming
£
-
-
-
-
10,000
15,000
9,900
6,459
5,000
5,000
9,750
5,000
8,100
1,565
1,000
5,000
81,774		 2021
Restricted
funds
£
-
10,000
15,000
9,900
-
9,750
-
-
5,000
8,100
11,459
5,000
1,565
1,000
5,000
-
81,774
Outgoing
£
68,765
13,000
1,000
-
5,000
-
9,900
6,459
5,000
5,000
4,750
-
1,195
1,565
-
-
121,634		 2021
Total
funds
£
-
10,000
15,000
9,900
-
13,750
5,000
8,100
11,459
5,000
1,565
1,000
5,000
615
86,389
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2020
Total
funds
£
175,018
5,000
10,000
26,000
7,000
5,000
3,500
1,000
-
-
-
-
-
-
-
232,518
Balance c/f
£
50,135
13,000
-
2,500
5,000
15,000
-
-
-
-
5,000
5,000
6,905
-
1,000
5,000
108,540

Fund name

Purpose of restriction

ACE festival 2020/21 The NLHF Sir George Martin Trust Leeds Civic Trust The Foyle Foundation Garfield Weston Foundation The NLHF (Covid)

Towards the festival costs for 2020/21, extended to 2021/22 Towards the Public House project to be delivered in 2020/21, extended to Towards the festival costs for 2020/21

Towards the Public House project

Towards a re-imagined Compass Festival as it was rescheduled to 2021. For delivery of Compass Artists Residencies

Emergency Covid Relief for staff costs for 4 months during the pandemic

11

Compass Live Art Limited

Notes to the accounts continued

for the year ended 31 March 2021

3 Restricted funds (continued)

Fund name Purpose of restriction Leeds BID: WER Towards the What's Eating Reality project Leeds BID: Festival 20/21 Towards festival costs particularly marketing Bruntwood Management For enhancement activities LCC Waterfront Enhancement For the Ballad of Crown Point Bridge project East Street Arts For developing a project – Satellite – by Toni Lewis Leeds Culture Trust For Pickle & Grind project University of Leeds Towards the What's Eating Reality project Wade's Charity For One in, One out, as part of the festival Leeds Inspired For One in, One out, as part of the festival

Debtors and prepayments
Debtors
Grants awarded but not yet received - ACE
Grants awarded but not yet received - HLF
Grants awarded but not yet received - Wade's Charity
Grants awarded but not yet received - Leeds Inspired
Gift Aid
Prepayment
Insurance		 2021
£
12,500
13,000
1,000
5,000
615
989
33,104		 2020
£
87,500
13,000
-
-
-
-
100,500

4 Debtors and prepayments

5 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

12

Compass Live Art Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021

2021
2020
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
4,615
4,000
Other income
189
8,055
Total income
4,804
12,055
Expenditure
Core team
2,624
-
Fundraising consultancy
-
-
Other consultancy
-
-
Artists in residence
-
-
Bursaries and awards
-
-
Materials and resources
97
-
Artists' fees
841
1,568
Travel and accommodation
-
-
Hospitality
-
388
Training and conferences
51
297
Marketing
-
729
Rent, room hire and storage
-
1,111
Insurance
-
1,198
Independent examination
540
480
Telephone and internet
-
-
Postage and stationery
135
119
Memberships and subscriptions
16
215
Other administration costs
15
27
Bank charges
67
111
Total expenditure
4,386
6,243
Net income / (expenditure)
418
5,812
Fund balances brought forward
5,978
166
Fund balances carried forward
6,396
5,978		 2021
Restricted
funds
£
81,774
-
81,774
55,354
-
-
3,040
2,500
1,900
49,615
1,047
-
-
4,216
3,287
675
-
-
-
-
-
-
121,634
(39,860)
148,400
108,540		 2020
Restricted
funds
£
228,518
-
228,518
47,158
6,405
2,689
15,840
2,461
1,070
9,400
6,411
262
-
-
-
-
-
-
-
-
-
-
91,696
136,822
11,578
148,400		 2021
Total
funds
£
86,389
189
86,578
57,978
-
-
3,040
2,500
1,997
50,456
1,047
-
51
4,216
3,287
675
540
-
135
16
15
67
126,020
(39,442)
154,378
114,936		 2020
Total
funds
£
232,518
8,055
240,573
47,158
6,405
2,689
15,840
2,461
1,070
10,968
6,411
650
297
729
1,111
1,198
480
-
119
215
27
111
97,939
142,634
11,744
154,378

13