CHARITY COMMISSION FOR ENGLAND AND WALES Tru5tee< Annual Report for the period From I" NOVEMBER 2024 To 315f ocroBER 2025 Charity name: MILFORD-ON-SEA HISTORICAL RECORD SOCIErY Charity registration number: 1177587 Oblectl¥es and Actlvltle5 Summary of the purposes of the charlty as set out In Its governin8 document. ISORP 1.17 The promotion, for the benefit of the publlc, of knowledge and research into the history and herltage of Milford-on-sea and its surroundlng area bv.. Research, recording and preservation of the history of the area including promotin8 and encouraging the study of its history, heritage and archaeology Collection and research of records relatin8 to Milford and making them accessible to the publi¢ Llaising with otheT history groups locally. regionally and nationally to further the interests of the society. Summary of the main activitie5 in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. ISORP 1.17, 1.191 Provision of talk5, lectures and podcasts and new accessions to the socievs archives. Expanding the number of records on the online catalogue of the Socievs arthive by addlng the new records provided by members. Continuation of the p¥oject. Hurst Castle with a view to writing up our findin85 prior to publication Providing active support to a new research Pfojert on members of the Indian Army in the New Forest during the Great War. NEW- Providing support for fvture publication -All the Queen'5 Men" NEW- Cornmencing new research on various properties in Keyhaven Extending collaborative artivities with other local history organi$3tion5, both national and local. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit. ISORP 1.181 The Trustee5 have•15ured thatthe main aLtnntiès undertaken in 2025 have fvrthered the charivs purposes for the public benefit and can confirm that they have had regard to the Charity Commission's guidance on public benefit. Mllford-on-sea Hlstorical Record Soclety TTUStees Report 2023
Achlevements and Perforniance Svmfflaryofthe rnaln achlevements ol the charity, identifying the dillerence the charlws work has made to the clrcumstances of Its beneflclarle5 and any wlder beneflts io socieiv as a whole. The past trEar has agairb seen a full and Orfed prc8ramme oflettuiesand an annual ouut MemEer5hlp has ncw8rownto over 2. Wrth the addrtkjn oftwo new truse5 a'tsnet rhUffi¥ have almost filled Ouf outstandin8wrKtes. The Research Groupcontlnues toexpand In numt*rs aThJ variety of Studies undertake. At present members are wriiing up thelriesearth on Hurst Castle wrth a vlew to publishlng an (knsion31 malne. New research Is belnB undertaken on various prortIeS in Keyhaven together wrth stuthng the Fef50nalities behind the memorfals in the parh and nwonformist ¢hurthes in thevilla8e. Thlsyearwe haveventured intothew0y ofFaceLxM)k and have lauthed ovro•ffj page to reath out to aniAher Se ofouf coMmunV. 15 proving to Èry successful and we hopeto develop this hjrther next year. ISOAP 1.201 Flnanclal Revlew Revlew of the charltls financSal posltlon at the end of the perlod ISORP 1.211 Our flnanclal year ended 31" Ortober 2025. giving space to revlew the accounts In time lor the AGM notices going out in December. We ended the year with a small net surplus of £240.01. Thls 15 lower than the previous year but mainly because we rècelved some very generous donatlons in 2024. 2025 represents a 'normal' year of activity. As a charity. we don't alm to make a profit, just maintain a suitable reserves or saving5 fund whSch we do. Those funds enable us to 5UPPOrt hlstori£al research and other local history projects now and in the future on top of our normal runnlng costs. Also, as a charlty. all our historical information Is being wnade publicly available through our website and Facebook pages. We Intreased our membership to 202, that plus the gift aid is ovr main source of Income. We made a slight105s on the outlng this year, Sn part down to lower numbers. In prevlous years we rnade 3 small profit. So, over several years th15 balances out and we contlnue to aim to for the outlng to pay for itself. Other costs such as lecture fees, hall hlre, prlntlng and so on were as expected. We wlll have to spend money on our archive Iphysl¢all storage and the webslte In the future but we have the funds to do $0. Mark Clay50n wlll now take over from me as your treasurer whllst I take up the role of webmaster. Mark was the treasurer before I took up the Tole, so we are In good hand5. Many thanks to all My fellow trustees. everyone ha5 helped In keeping our finance and finance records In good shape. Statement explainln8 the pollcv for holdlnB reserves statlng why they are held ISORP 1.22 MOSHRS holds a resetves fvnd In order to cover any unexpected, unavoldable costs Isuch as the loss of the archlve Storage facllityl and In order to Inltlate new prolert5, event5 or Inltlatlve5 lexpectlng that these would ultlmately need further 8rants or 8Sfts to completel. Amount of reserves held ISORP 1.221 £13,894 m1lfordn-5ea Hlstorltal Record So¢lety Trustees Report 2023
Reasons IOT holding zero reseNes1SORP 1.221 Oetails of fund materially in deficit ISORP 1.241 Explanation of any uncertainties about the charity continuin8 a5 a golng concern ISORP 1.231 NIA NIA None Strurture, Governance and Management Type of 8overnlng document The charity isgovemed a TNst Ceed as a ¢harf(able incorporated or8anization ICIOI. ISORP 1.251 How 15 the charity constituted? ISORP 1.251 cio Trustee selection method5 including details of anv constitutional provislons e.B. election to post or name of anv person or body entitled to 8ppolnt one or more trustees ISORP 1.251 for trusteeshi (#) Every charity trustee must be a natural person. Ibl No one may be appointed as a charity trustee.. • il he or she is under the age of 16 years,. or •11 he or she would automatically cease to hold office vnderthe provislons of clause 1511llQ. Icl No one is entitled to art a5 a charity tNstee whether on appointment or on anv re-appointment until he or she has expres51y acknowledged, in whatever way the charitytrustees decide, his or her acceptance of the office of charity trustee. Num trustee5 lal There rnust be at least four charity trustees. If the number falls below this minlmum, the remaining trustee or trustees may act only to call a meeting of the haritytrustees, or appoint a new charitytwstee. Ibl There Is no maxSmum number of charty trustees that may be appolnted. ointment of charlt trustees 111 At the first annual geneial meetlng olthe members of the CIO all the chaTIty trustees shall retire from office,. 121 At every subsequent annual general meeting of the members of the CIO, one- third of the charity trustees shall retlre from office. If the number of charity trustees Is not three or a multiple of three, then the number nearest to one-thlrd shall retlre from office, but if there is only one charity trustee, he or she shall fetire,. 131 The charity trustees to ietlre by rotation shall be those who have been lon8est In offSce since their last appolntment or reappoSntment. If any trustees were last appointed or reappointed on the same day those to retire shall lunless thev otherwise agree among themselve51 be determined by lot.. 141 The vacancie$ 50 ari5in8 rnay be filled by the decision of the members at the annual general meetlng.. any vacancie5 not filled at the annual general meeting may be fllled as provided in 5ub-clause ISI of this clause,. 151 The members or the charlty trustee5 may at any tlme decide to appoint a new charity trustee, whether in place of a charity trustee who has retlred or been removed In accordance wlth clause 15 (Retirement and removal of charlty trustee51, or as an additional charity trustee, Provided that the Ilmlt specified in clause 12131 on the number of charity tfustees would not a5 a result be exceeded,. during the year, the Trustees may appolrbt up to 2 additlonal Trustees who will stand down at the next AGM. 161 A person so appointed by the member5 of the CIO shall retlre In accordance wlth the provislons of sub-clauses121 and131 of thi5 clause. A person $0 appolnted by the charlty trustee5 shall retire at the concluslon of the next annual general merfing after the date of hls or her appolntment, and shall not be counted for the purpose of determlning whlch of the charlty trustees15 to retire by rotation at that meetln Mllford-on-sea Hlstorfcal Retord SodetyTrustees Report 2023
that meetlng. -A AAl$v•Il An•Sl• Charity name Other name the charity uses Registered charlty number Charl5 principal address Millord-on-Se3 Historical Record Society 1177587 4 Park Close, Milford on Sea $041 OQT Namv% of the charitvtrust?p.s who manaee the tharitv Trustee name Office Ilf anvl whole year polnt trnstee Mernbershlp Christopher Hobbv Robert Braid Chairman Archivist Membership Anorew vriestiev Treasurer Membership Adam Srnith Vice ChaiTrnan Membership Membership Membership Peter Hopkin5 Secretary Programme Secretary Elected October 2025 r•li3 Inn• D?iil Tina Purcell Elected January 2025 Membership io Corporate trustees- names ot the directors at the date the report was approve¢J Olrertor name NIA Name of trustees holdin Trustee name title to property belon in to the charity Dates acted If not forwhole year NIA Descri tion of the assets held in this capaci Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian £haTiWs objects Detai15 01 arrangements for safe custody and segregatlon of such assets from the ¢harltVs own assets NIA NIA NIA Declaratlon5 The trustees declare that Ihey have approved the trustees. report above. 518ned on behall of the charlVs trustees Slgnature{s) Full name{sl I Christopher Hobbv Posltlon le.8. SecTetsry, Chalrl Chairman I Peter Hopkir*s Secretary Date Mlltofdn-5el Hlstori¢•l Reror(I Soclety TNstees R•port 2023
| MilfordonSea Historical Record Society | MilfordonSea Historical Record Society | ||
|---|---|---|---|
| Receipts&Payments Account 2024/2025 | |||
| Rl!gChlr,tyNo117758 7 | Forcompomon | ||
| Year1ndln1 | y~a, tndlntJ | ||
| lncom1/RectlpU | 31/10/2025 | J_1/10/2014_ | Notn(for202SI |
| 101"'-"b6'1""e"°" | |||
| Annual Subscriptions Donation | 1,930.00 | 1,895.00 | (CJOP-,.. ,\'n1014•cs |
| VisitorFees | 7500 | 35.00 | _IS_V'S#M |
| General Donations Received | 100.00 | 777.47 | ,g,,,,,.,~/tl)'IIU,,~ |
| G1n1ralSales | 141.50 | 13.90 | I_g_/)MIS,_old_boo/utic |
| Oct.1slonal Magazine Outing Receipts |
000 1,100.00 |
aoo 1,340.00 |
No0ill""7)'NI' ,s_._e<1 |
| Gift Aid Refund (from HMRC) | 367.26 | 470.38 | 0,mOll'c«thp& <lcnl!ICN |
| Bank Interest&otherIncome | 175.83 | lSS.50 | S..-,gs.t&v,.Vaa.i.cAe.s |
| TOTAL | £3,889.59 | 4,697.25 | °""11-UOO,s_1(114_ |
| Yearendln1 | yeortnd·ntJ | ||
| E•pendlture/P1ym enu | 31/10/2025 | 31/10/1014 | |
| Lecture Costs | 44000 | JJSOO | ~I lo11>1#"1c,lt>tw |
| ncrvwedc"-fy | |||
| Hall Hire | 417 00 | 40S00 | Al_S.,,,1&Vlllpl_Hal |
| Archive Storage | 50000 | S0000 | ~ Hllltbrf/Sb'wge |
| Expenses, Secretarial & Postage | 65.90 | 6719 | s,.,.p,_Ca,/J_l"l'Cr,_, |
| Occasonal Magazine | 000 | liOa,,c,-.,.,.., | |
| Printing & Stationery | 109.40 | 8710 | ""1111'111m.,..e.,A:lMJIIC |
| Advertising | 000 | ||
| Insurance&Afflllatlons | 432 00 | 39700 | SAUiHFCHATn.nn:. |
| Acquisitions | 000 | ||
| Outing Costs | 1,296 00 | l,10S00 | Ntl(l~l:lU/;'1~n- }"JI |
| AGM Costs | 20574 | 11986 | _w..._IIOOll!J&i,rnr,g |
| Catering Costs | 23.15 | 64.1S | ""'-'- |
| EventCost~ | 000 | ||
| Miscellaneous | 16039 | 138.81 | |
| Aido-WIO/Jlol&bd~ | |||
| TOTAL | £3,649.58 | 3,419.32 | lrtltllot,1C10UIIIOSICOIis-•~ |
| _w,r.i_QOIWOUS__ | |||
| Surplus/[Deflclt]fortheyear | £240.01 | 1,267.93 | ,sIISl'(MI |
| Allfunds | General Fynd | (Noort,vtproJtCU} | (Noort,vtproJtCU} | ||||
|---|---|---|---|---|---|---|---|
| Op!'n,ng Balances | 14,755 33 | 14,755.33 | |||||
| Income | 3,889S9 | 3,889 59 | |||||
| Transf!'rs | |||||||
| Expt'ndlture | 3,649 58 | 3,649.58 | |||||
| Closing Balances | 14,995 34 | 14,995.34 | |||||
| Furth•rFinancialInformation | |||||||
| Cashhtld: | _ptfNIOUS_rM'_tor_comp.-uon | ||||||
| BankCurr,ntAccount | 822.12 | 2,06129 | |||||
| BankDl'poslt Account | 13,893.57 | 12,57774 | |||||
| CashIn Hand (petty cash box) | 279.65 | 11630 | |||||
| Total | £14,995.34 | 14.75533 | |||||
| Otherassets | ~ | Purchueprice |
Qlli | ~llm..111iti: | |||
| Storagecablneu, chl'St | 1012 | 4,845 | Projector | 2020 | 299 | ||
| Displaypanels,~toragedroves | 2013 | 192 | laptop | 2021 | 350 | ||
| Hlstor1cal Rtcords & Artlfocrs | Notquont,~d | Wirel<,,sAudio | 2024 | 100 | |||
| ~ | |||||||
| Futurtrepairofthe srontploqut | 01A//Sa,nts | cl750 | |||||
| Wtbsitthasting andmalnttnuApr-16 la endW28 | c£J550 |