CHARITY COMMISSION FOR ENGLAND AND WALES Trustee< Annual Report foi the perlod From l NOVEMBER2022 To31 ocfoBER2023 Charlty name: MILFORfkON-SEA HisfoRICAL RECORD SOCIErY Charlty reglstratlon number: 1177587 Ob •rtIv•$ 8hd Actlvlll•i Summary of the purposes of the charlty as set out in Its governlng document. 150AP 1,171 The promotlon, for the benefit ofthe publlc, of knowled8e and research Into the hlstory and herltage of Milford.on-Sea and Its surroundln8 area by: Research. recordln8 and preservatlon of the hlstory of the area In¢ludln8 promotln8 and en¢oura¥ln8 the study of its hlrtory, herlta8e and archaeo108Y Collettlon and research of retords relailn8 to Mllford and makingthem acces51ble to the publlc Llalslng wlth other hlstory Broups loca1￿. r•8lonally and natlonallyto further the Interests of the soclety. Prov151on of talks, lectures and podcasts and new accesslons to the soc[e￿5 archlve5. Expandlng the number of records on the onllne catalogue of the SoclÈtls archlve by addln8 the new records provlded by members, Completlon of the Comwallls Remembered Inltlatlve wilh the erectlon of a memorlal to hlm at St Ann's Church In Portsmouth Dockyard. Completlon of new search alds to support local hlstory research through the prtslect Local Hlstory Uve$l The webslte has been refreshed as part of thls Inltl*lve to promote the SocSetls octlvltles Jnd publlcl* Its iovem5n8 documents. Contlnuation of the projec( Hurst Castle Interpretatk*n, to research and record the local hlstory of the anclent monument on Hurst SplL The people and events surroundlni thls Eng115h Herlts8• bulldlng wlll be explored and pr•sent•d to the publlc. ProvSdln8 actlve support to a new resear¢h pro}erton members of the Indlèn Army In the New F0re5t durln8the Great War. ExtendlnB collaboratlve activlties wlth other local hlstory or8anlsatlons, both natlon?l and local. TheTrustee5 h￿e wsured th*the mah actW5 undertaken In 2023 havefi5rthe￿d the ch3fltVs purposes for the publlc beneftt and can Conflrm that Ihey have had regard to the Charity Commission's 8uidante on public benellt. Summary ofthe maln adlvlties In relatlon to those purpose5 forthe publlc beneflt. In partlcular. the èctlvltles, proletts or servlces Identlffied In the accounts. ISORP 1.17. 1.191 Statement confirmln8 whether the trustees have had regard to the 8uldance Issued by the Charfty Commlsslon on publlc beneflt. ISORP 1.181 m1llord￿Tr5ea Hlstorlcal Record S¢xletyTrustees Report 2023 Achlevements and Perfomwn Summary of the maln achlevements of the charity. IdentifySng the difference the charltV5 wofk ha5 made to the clrcumstsnces ot Its benefi¢larles and ariy wlder benefjts to soclety as a whole. [SORP 1.201 PreparlngtotransFerour￿deop1x￿a5ts0n YouTube Provldlngayearfy newsther 0￿￿ne(a￿lo8U[￿8 oftheanhlvewNth Mw5kndsatoverlOIXA)recLYd& These recordshavealso addedtotheTNADi5coveryd*base. Q¥thu1￿1)ur1OVearCONaL￿)ratsn withthe I￿SaUb toathlevethe 5Stlr*and erecilonof a natlonal memorfalto aformer Mlllord onsea reshJenL Admkalslr Wllllamcomwallls belng plèc&l atst knn'schurth In Portsmouth Dthrd.Thlswas iinvpllpA %pntr.p nIrnMmprn￿xat1DTr bythe Lord.LknJtenantof Hampshlye. Nl8el At￿nSon.1nJUne Inthe prese￿eOfnUTh￿Ous dknll3rte& Contlnued wothlng onthe Lo(zl Htstory L￿es1 Pro*¢the Hurstcastle Interpretst lect and the Indlan Army Inthe New ForestprolecL Fln•nd41 R¢¥lew Revlew of the ¢harlty's financlal posltlon at the end of the perlod (SORP 1.211 Our flnanclal posltlon exiting 2023 Is very strong thanks to our steadfast meM￿r$h[P and the work of our trustees and other volunteers. Our general Income Is up on last year wlth sll8ht Increases In member5hlp, donatlon5 and a very well attended summer outln8. Thls means we more than covered our Beneral operating Gosts. As well as our regular monthly meetlng5 and talks at All Salnts Church Hall, we have Trustee meetlngs and research and dlscusslon 8roup IflDGI meetlngs at the Vlllage Hall where are archlvèl stora8e Is held. Another aoa of expenditure Is our prlntln& althou8h much reduced now that most of the membershlp Is happy to recelve correspondence vla emall. 5Snce Smlth & Sons Prlnters closed In 2022, we now use New Forest Statloners In New Mllton for most of our bulk prlntln8 needs. We dld not produce an Occaslonal Magazine In 2023, although we Contlnued to sell a few of the 2022 and earller edltlons. Lijoklng bacl we pald £470 for the 2022 prlnt run and have taken about É400 In Income, so small loss made. We may need to Increase the prl¢ln8 In the fvture. We have also started usln8 membershlp Cards. Thls Is Intended to slmpllfy and streamllne the arrlval process at meetln8S. The Weald and Downland Llvlng Museum outlng was hlghly successful. We more than filled the bus and some vlsltors travelled by carshare, The result was a profit of£190. Another hlghly su¢cessful day was the commemoratlon of the new Cornwallls plaque at St Ann's Church In Portsmouth, partly funded by The 1805 Club. The expenses for this marked the end of the Cornwallls/Peyton prolect actlvltles. We have set a51de £750 for future malntenance of the plaques at All Salnts and wlth the resldual funds. donated hlstory books to Mos Prlmary School and made a yant of £1,619.06 to The 1805 Club. Another grant was 8lven to Mr Nlck Saunders for hls work on the Indlan Army In the New Forest. Th15 was judged an approprlate use of the £SOO 8ift we recelved from the local Arts Society whlch ¢losed In 2021. The Local Hlstory Llves project is comlng to a Close. It enable5 the general public to look up some of the n3mes, house5. Streets and other informatlon that is now available onllne through our website https:Ilwww.mllfordhlstory.org.uV. The 8rants we re￿IVed for thls work require that we maintaln the webslte through to ar least 2028 and there are funds set aside to do thls. MllforthDTrSea Hlstorfcal Record Sodety Trurtees Report 2023 Stoternent explainln8 the policy for holding reserves statlnB why they are held ISORP 1.22 Amount of reseryes held ISORP 1.221 Rea50n5 for holdlng iero rpserves ISORP 1.221 Details of fund malerlally In deflclt ISORP 1.241 Expl?natlon of any Ltncertolnties about the chadty contlnulng a5 a golng concern ISORP 1.23 MOSHRS holds a reseNes fund In order to cover any unexperted, unayoldable osts Isuch as the loss of the aTchlvE 5toraBe fac115ty1 ènd In orderto inltlate new project5, events or Inltiatlves lexpectln8 that these would ultlmately need further rants or fts to completel. £9,714 Slrudurn, Go¥•rn•nce and Type of 8overnln8 do¢ument ISORP 1.251 How Is the charlty eonstltuted7 ISORP 1.25)._ Tru5t•è selidlon mrthod5 Includln8 deialls of any constltutlonal provtslons e. electlon to P05t or name of •ny person or body entltled to appolnt one or more tru5tee5 ISORP 1.251 ment The chadtyls8ovemed ￿0T￿$t DÈed a5 a charitable Incorporatsd or8anliatlon ICIOI. cio lal Every charlty trustee must be a natural person. Ibl No one be appolnted as a charlty tru5tee'. • If hè orshe Is under the a8e of 16 years; or • If he or she would automat1callyt￿Se to hotd offlce underthe p￿￿On$ of clause 151111fj. (¢1 No one Ss entr(led to act as a charSty trurtee whether on appolntment oron llnv re-appolntment untll he orshe has expressly acknowled8ed, In whateverway t charftytrustees declde, hls or heract*ptanc• of th•Offl￿ oftharlty trustee. lal Thère mu51 be at least fourtharlty truste•s. If the numberfg11s belowthls mlnlmum. the remalnln8trustee ortrust¢es may art ontyto¢all a me￿1￿8 ofthe char4tytru5tees, or appolnt a r*w charltytrustee. Ibl There Is no maximum numberof charitytru5tee5 that may be appolnted. 111 At the first annual ieneral meetlnB of the members of th* CIO all the charlty trustees shall retlre from office: 121 At every subsequent annual Beneral meeting of th• members of the CIO, on thlrd of thÈ eharlty trLlStep5 shall retir@ from nffirp If thp niJrn6pr of rhxrify trustees is not three or a mujtlple of three, then the number nearest to one-thlrd shall retlre from office, but If there Is onty one charlty trustee, he or she shall retlre.. 131 The chBrltytrustees to retlre by rotatlon shall be those who have been loniest In offlce slnce thelr last appolntment or reappolntment, If any trustees were last appolnted or ￿aPpoInted on the same day those to retlre Shall lunless they otherwlse a8ree amon8 themselves) be determlned by lot. 141 The vacancles ￿ ar151n8 may be fllled by the decl$lon of the members at the annual general rneelln8,' any vacandes not fllled at the annual 8eneral meEtln may be fllled as provlded In sub_netprofit+£1,386.37 _| ## |**All funds**|General Fund|Cornwallis|LHL||Total| |---|---|---|---|---|---| |Opening Balances|11,127.53|4,307.19||3,317.64|18,752.36| |Income|5,311.67||||5,311.67| |Expenditure|4,425.30|3,557.19||2,594.14|10,576.63| |Closing Balances|12,013.90|750.00||723.50|13,487.40| ## ## |_Cash_|_held:_||| |---|---|---|---| |Bank|Current Account|901.93|_(allowingforunclearedcheques)_| |Bank|Deposit Account|12,422.24|| |Cash|in Hand(pettycashbox)|163.23|| |**Total**|||**£13,487.40**| |**Total**|||**£13,487.**|**40**|| |---|---|---|---|---|---| |Otherassets|Date||Purchase price|Date|Purchase price| |Storage cabinets, chest||2012|4,845 Projector|2020|299| |Display panels, storage drives||2013|192 Laptop|2021|350| |_Historical Records_&_Artifacts_|||_Notquantified_||| ## ##