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2020-10-31-accounts

East Molesey Cricket Club Annual Report 31 October 2020

East Molesey Cricket Club Treasurer’s Report Year Ended 31 October 2020

Overview

It is clear from this Annual Report that the Club has had a good year financially and is in a very healthy position going into the 2021 season. When the coronavirus pandemic first arrived the Committee was rightly concerned about the long-term financial security of the Club. In April it appeared likely that the Club would have no bar sales, no licence fee from our café and no cricket. The latter could have resulted in reduced income from subscriptions. Given that these remain the Club’s three largest revenue streams these accounts would naturally look very different had that scenario materialised but fortunately it did not. The Committee and all our members can be very proud of how the Club has responded to that good fortune and come out of this most challenging of years stronger than we started it.

Outdoor Nets Loan Repayments

The Club’s £72,456 five-lane outdoor net facility (Note 10) was mainly funded by a £50,000 interest-free loan from the ECB in 2017 which is repayable over five years. The Club has continued to make its £2,500 quarterly repayments on time up to the payment on 25 February 2020. After that date, as part of its coronavirus support measures, the ECB then volunteered to suspend the quarterly payments until the one due on 24 May 2021. As a result, the loan balance has reduced by £5,000 in the year instead of the usual £10,000 leaving £27,500 outstanding at year end (Balance Sheet). The Club will have no issue continuing those repayments when they resume.

Repairs & Maintenance

Repairs & Maintenance has increased from £7,946 in 2018/19 to £15,274 in 2019/20 as a result of the committee taking the opportunity to invest in our pavilion and surroundings in the year as well as repair some of the damage caused by our departing café licensees. The largest part of this spend was an upgrade to the Club’s water mains connection which will bring lasting benefits to the utilities available to members. Thank you to Jez Downer for arranging this. The remainder of these costs predominantly include materials and paint to make the other repairs possible. Thank you too to the countless members who volunteered their time to these projects allowing the Club to keep its labour costs to an absolute minimum while achieving all of this.

Bar

Since becoming a registered charity, the Club has set up a trading subsidiary, East Molesey Cricket Club Bar Ltd (Company No 11398581), in order to earn all the bar profits and donate them back to the Club free of corporation tax. The bar profits are thus shown on a new Donations line in the Income & Expenditure Account but nothing has changed practically speaking beyond that.

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The bar profit has increased to £54,188 in 2019/20 from £38,034 in 2018/19 (Note 2). Thank you very much to Tracy Tilly for taking over from Mick Whelan so seamlessly, overseeing the investment required in the bar and promoting and maximising its use in a very challenging year. Tracy has also worked hard to bring our costs down and the results are clear.

Our move to a cashless bar was in place in January before coronavirus arrived. It was brought in to improve security, the speed of service in busy times and the ease of our administration. It will remain in place after the pandemic has passed as it is clear that this has helped Tracy in the year.

Legal Fees

Legal fees have remained a significant cost for the Club at £8,350 in 2019/20 compared to £3,877 in 2018/19 (Income & Expenditure). In 2018/19, this cost predominantly related to the transferring of the ownership of our land from our retiring trustees (Barclays Bank PLC) to ourselves and the registration of the club as a charity. In 2019/20, they were incurred negotiating the exit of our outgoing café licencees and their replacement with Dale and Jo at Miss Polly Café.

The former was unavoidable, and I am comfortable considering the latter as an investment in the Club’s future. I am confident that we will recoup the costs around the transfer of the café licencees in an increased licence fee that better reflects the market value of the space.

Café Income

Income received from the licencees of the café space reduced from £30,523 in 2018/19 to £18,429 in 2019/20 (Note 4) due to the gap in trade between our two café licencees in the year. This figure is made up of £17,179 of licence fee received from The Club House Café from November 2019 to January 2020. The final £1,250 that makes up the total is the first invoice to Miss Polly Café for October 2020.

Donations

Thank you very much as always to all our members who donated money to the Club in the year (Income & Expenditure). The Club is always hugely grateful particularly in the year that we have had. We on the committee all hope you believe they are being put to good use. The Club’s charitable status has allowed us to claim Gift Aid on these donations which grosses up their value by 20%.

Subscriptions

The Club’s largest source of income will continue to be from members’ subscriptions and match fees. They reduced marginally in the year to £82,232 compared to £86,446 in 2018/19 (Note 1). Thank you very much to Dawn Parry, Simon Barrett and all the captains for collecting them in the year. Thank you too to all our members who were happy to pay their subscriptions for the year and for the Club to keep hold of them when it was not clear if we would have a chance to play any cricket.

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Sponsorship

Sponsorship income has remained high in the year at £7,686. Thank you very much to Matthew Tigg for taking on this role and sustaining this difficult income stream for the Club in such a challenging environment.

Coronavirus Support

The Club has taken advantage of all the government support made available to us by the various authorities.

Firstly, this is visible in the Grant Income figure that is up to £20,215 in 2019/20 from £7,810 in 2018/19 (Income & Expenditure). This is made up of the Elmbridge Borough Council Covid-19 Retail, Hospitality & Leisure Grant (£10,000), the government’s Coronavirus Job Retention Scheme grants (£3,235), Sport England Lottery Fund Covid-19 Grant (£6,500) and Elmbridge Borough Council’s Grant Aid 2020 (£480). These grants do not need to be repaid.

Finally, the Club received a new £5,000 interest-free loan repayable over 5 years from the ECB in the year (Other Loans on Balance Sheet).

Independent Examination

As a Registered Charity (Charity Commission Number 1177586) with gross income greater than £25,000, charity law requires us to arrange an Independent Examination of our accounts. We did so last year for the Club’s year ended 31 October 2019 and the Committee will again this year once they have been signed off at the AGM. Our Independent Examiners are below:

Robert A Price LP Chartered Certified Accountant 39 Etchingham Park Road Finchley London N3 2DU

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robert a. price chartered certffied awountznt INDF,PENDEh'T EX.4Tr11PER'S REPORT TOTIIE TRUSTEES OF EAST NIOLESEY CRICKET CLIIB Indep¢ndtnt eiamincrfs report to Ihe trustees of E￿t Molesey Criekef Club I'the Charity.) I report to the trusiees on m). examination of the a¢counts of the aiK)ve Charity for thc year cnd¢d 31" October 2020. R¢spon5ibilities artd basis of report As th¢ ehatity'5 tru5tee4 jou are r¢stx)nsible for the PTepardi#)n of the aecounts in accordy. I ca confirtn that I am qualified to undertake the &xaminaLion 1￿Cause J am a regIs￿r￿ member of The Association of Certified Chartered Aceounthnts which is one of the listed tx)dies. I have complEted my examination. I confiTm that no rnatu1￿ mtUs have come kn my attentLOn in connection with the examinatton givin8 tne cause to klteve.. accounting re￿rdS were noi kept in reyit of the Charity ￿ required by section 130 of the ACL or the accounts <kJ not aC￿rd with those records: the accounts noi tomply with thc actountiTrg requitetncnts ￿ncerning the form and conteni of 2t¢ounts set out in the Charities Regulations 2008 other than any requitetnent that the accounts give a twe and fair view which is not a malter considered as part of a independ¢ni examination- or the accourtts have not been 1xepa￿l in xajnlance with the methods and PTinciple5 of the Statement of Re¢tstnm¢ndcd Pract5￿ for accouniin8 and [q￿rting by charilies lapplicable charities preparing their aeeounts in ac£ordance with the Financial Rep)rting Stsndard applicable in the UK and Republi¢ of Ireland {FRS 10211. I have no eoneerns arml have o)me across rn other tnaiier5 in connection with the examination to which attention should be drawn thi5 reFM)rt order LO ¢nable a ptoper underthding of the ac£ounts to be rtached Sophie Jones FCCA Date." 2￿ July 2021 39 etchingham park road finchley thdon n3 2du t. 020 8343 1930 f. 020 8343 1877 e. rap@rprice.co.uk

East Molesey Cricket Club Income & Expenditure Account Year ended 31 October 2020

Note 2020 (£) 2019 (£)
Income
Members' subscriptions and fees 1 82,232 86,446
Donations
General 16,924 3,747
Restricted - -
EMCC Bar Ltd 2 54,188 38,034
Sponsorship 7,686 7,500
Grants 20,215 7,810
Socials 3 -765 -3,846
Rental income 4 30,426 40,155
Other 853 3,609
211,758 183,455
Expenditure
Rates 180 602
Light and heat 9,149 8,695
Water 1,426 1,305
Rubbish disposal 1,246 453
Cleaning 3,236 4,314
Repairs & maintenance 15,274 7,946
Insurance 9,000 8,190
Legal fees 8,350 3,877
Ground maintenance 5 41,490 33,522
Overseas player 6 315 10,545
Playing costs 7 17,677 32,011
Coaching 8 28,099 20,456
Accountancy fees 500 500
Other 9 37,088 42,037
173,030 174,453
Excess of income over expenditure 38,728 9,002

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East Molesey Cricket Club
Balance Sheet
as at 31 October 2020
Note 31 October 2020 (£) 31 October 2019 (£)
Non-current assets
Fixed assets 10 105,090 125,887
Current assets
Bar stock - 2,978
Other stock 979 979
Prepayments 4,817 2,819
Trade debtors 11,128 2,625
Cash 32,142 7,131
Loan to EMCC Bar Ltd 16,701 -
65,767 16,532
Total assets 170,857 142,419
Non-current liabilities
ECB Outdoor Nets Loan 27,500 32,500
Other Loans 5,000 -
Sewage connection grant 2,736 3,647
35,236 36,147
Current liabilities
Deferred income 4,505 7,881
Café deposit 10,000 10,000
Other creditors 7,307 13,310
21,812 31,191
Total liabilities 57,048 67,339
Net assets 113,809 75,080
Reserves
General 113,809 74,180
Restricted - 900
Total reserves 113,809 75,080

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East Molesey Cricket Club Notes to the Accounts Year Ending 31 October 2020

Note 1 - Members' subscriptions and fees

Note 1 - Members' subscriptions and fees
2020 (£) 2019 (£)
Seniors
Subscriptions 6,175 7,270
Match fees 1,146 4,385
Winter nets 3,390 3,870
10,711 15,525
Juniors
Boys Subscriptions 44,100 47,500
Girls Subscriptions 13,755 14,765
Winter nets 12,841 8,340
70,696 70,605
Social
Subscriptions 825 316
82,232 86,446
2020 2019
Number of senior members 42 44
Number of juniors members (Boys) 381 370
Number of juniors members (Girls) 117 115
Number of social members 15 23
Number of life members 16 16
571 568
Note 2 – Donations from East Molesey Cricket Club Bar Ltd
2020 (£) 2019 (£)
Bar Profit
Bar takings 161,464 116,937
Stock purchased - 66,078 -52,663
Commission - 3,112 -24,909
Salaries - 30,237 -149
Other - 7,849 -1,182
54,188 38,034

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East Molesey Cricket Club Notes to the Accounts (cont.) Year Ending 31 October 2020

Note 3 – Socials

2020 (£) 2019 (£)
Income 4,321 9,284
Expenditure -5,086 -13,130
-765 -3,846
Note 4 - Rental income
2020 (£) 2019 (£)
Café 18,429 30,523
Container 3,000 3,000
Pavilion hire - 208
Telephone mast 5,999 5,149
Other 2,998 1,275
30,426 40,155
Note 5 - Grounds maintenance
2020 (£) 2019 (£)
Groundsman 17,600 18,300
Machinery Servicing 2,286 2,935
Machinery Hire 2,250 -
Container Rental 1,622 1,622
Ground Supplies 14,086 10,210
Other 3,646 455
41,490 33,522

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East Molesey Cricket Club Notes to the Accounts (cont.) Year Ending 31 October 2020

Note 6 - Overseas player

2020 (£) 2019 (£)
Flights - 618
Salary - 4,568
Accommodation - 3,000
Other 315 2,359
315 10,545
Note 7 - Playing costs
2020 (£) 2019 (£)
Seniors
Teas - 4,107
Scorers 419 680
Umpires 1,010 870
Competition subscriptions 1,503 2,472
Winter nets 3,200 3,325
Pitch hire 783 5,708
Equipment - 570
6,915 17,732
Juniors
Competition subscriptions 541 1,214
Winter nets 8,064 8,186
Pitch hire 1,288 1,864
Equipment 869 3,015
10,762 14,279
17,677 32,011

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East Molesey Cricket Club Notes to the Accounts (cont.) Year Ending 31 October 2020

Note 8 – Coaching

2020 (£) 2019 (£)
Seniors' coaching 1,088 882
Juniors’ coaching 26,201 18,530
Coaching courses 810 1,044
28,099 20,456
Note 9 - Other expenditure
2020 (£) 2019 (£)
Sky TV 549 5,375
Security 2,450 915
Depreciation 26,602 21,333
Bank charges 2,324 2,777
Software 1,188 6,311
Miscellaneous expenditure 1,787 5,327
34,900 42,037

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East Molesey Cricket Club Notes to the Accounts (cont.) Year Ending 31 October 2020

Note 10 - Fixed assets

Ground Fixtures & Outdoor Other Total (£)
machinery fittings nets
Cost
1 November 2019 45,971 35,202 72,456 97,759 251,388
Additions - 1,533 479 4,705 6,718
Disposals - - - - -
31 October 2020 45,971 36,735 72,935 102,464 258,105
Accumulated depreciation
1 November 2019 44,806 25,054 14,491 41,150 125,501
Disposals - - - - -
Charge in the year 1,165 7,347 7,246 11,756 27,514
31 October 2020 45,971 32,401 21,737 52,906 153,015
Net book value
1 November 2019 1,165 10,148 57,965 56,609 125,887
31 October 2020 - 4,334 51,198 49,558 105,090

Depreciation Policy

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