## **Trustees Annual Report for the period 1 April 2022 — 31 March 2023** ## **Charity Name: Marlow Opportunity Playgroup** Registered Charity number: 1177581 Charity's principal address : Scout HQ Watery Lane Woburn Green HP10 ONE Names of the charity trustees who manage the charity: - Paul Finch, Chair - John Prout, Vice-Chair - Sherida Atherton, Treasurer - Catherine Aus�n, Governance - Susan Smith, Secretary - Jane Gibbons ## **Structure, Governance and Management** playgroup operated for many years as an unincorporated charity with all assets moved to the CIO effec�ve January 1st 2021. The CIO operates under a Founda�on Model Cons�tu�on. Marlow Opportunity Playgroup is managed by its trustees. One trustee, Jane Gibbons, is also our paid Playgroup Leader. Trustees are typically recruited as a result of a personal connec�on with the children or staff at playgroup, or from a local community group. ## **Objec�ves and Ac�vi�es** Our objec�ves and ac�vi�es are: - to provide a safe, caring and s�mula�ng environment where children, primarily with special needs can learn through play. - to operate under charitable status managed by a voluntary commitee and run by qualified staff. 1. To advance the educa�on of children, in par�cular but not exclusively, those with special needs through the provision of nursery and pre-school care. 1 2. To advance the educa�on and training of persons in the provision of such pre-school care. ## **Achievements and Performance** The year ended March 2023 was successful and rewarding for MOP. Pu�ng Covid restric�ons behind us was a huge relief, and we were able to deliver a full and varied programme to our current cohort of special children. Recent years have seen increasing levels of demand for places at MOP. Demand has always exceeded the number of places we can offer and last year we were able to extend the number of places available by introducing two a�ernoon sessions per week. The addi�onal sessions have been a great success, enabling us to offer some quieter sessions for children with more complex needs. We are s�ll opera�ng with a wai�ng list but try our very hardest to accommodate as many children as possible. recognised as an Outstanding se�ng. This reflects the training and dedica�on of all our staff, and the rela�onships built with parents, carers, and therapists. twelve months of this report. We work with a high staff to child ra�o (o�en 1:1), which is very expensive and only the generous dona�ons we receive makes this sustainable. We also want to enhance the playgroup offering with rich and diverse experiences for the children that help to develop each child’s poten�al. An excellent example of the expanded opportuni�es available last year was provided by the Yusra Jinaan Founda�on, with whom MOP facilitated ini�al speech therapy assessments for children who were receiving no input from the NHS. These assessments provided the direc�on to set aims for the children’s communica�on development, proving very useful for MOP as well as the children’s parents. Music therapy remains a popular and integral part of our curriculum. Working with Litle Star, we have been able to buy in two group music sessions per week, as well as offer 1:1 music therapy for 6 children every week. We also host a community concert termly which have been very popular and we invite our families to par�cipate in our end of term par�es which include music from the children. for all the children offering a wonderfully boisterous opportunity to play. We currently have 34 children on our current register, with ten children on the wai�ng list. ## **Financial Performance** income over the financial year of £281K, of which 56% was from grants, dona�ons and fundraising. 2 surplus of £13k. The surplus boosted our reserves which had been reduced in the previous year. Liam is a member of the Chartered Ins�tute of Management Accountants and has the experience and qualifica�ons required to provide an examina�on. The trustees confirm that an audit is not required as the charity’s assets are well below £3.26m. Liam’s report can be found on pages 10 & 11. ## **Reserves** It is the inten�on of the trustees to build a reserve equal to nine month's opera�ng costs. This would equate to £200,000. Our ambi�on is to ensure that if one of our main funding sources were discon�nued, we could remain open un�l alterna�ve provision is found for the children on the register. At year-end reserves were £176K. ## **Future Outlook** fundraising and dona�ons are always required to con�nue to provide rich experiences, therapy, and joy to the children. ## **Declara�on** The Trustees declare that they have approved the trustee's report above. Signed on behalf on the charity's trustees. Signature(s) Full name(s) Paul Finch Posi�on CHAIRMAN TRUSTEE 3 ## MARLOW OPPORTUNITY PLAYGROUP Registered Charity number 1177581 Financial Statements for the year ended 31 March 2023 4 ## STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31 MARCH 2023 |Notes
INCOMING RESOURCES
Voluntary income
3[a]
Activities for generating funds
3[b]
Investment income
3[c]
Funds transferred from unincorpora3[d]
**TOTAL INCOMING RESOURCES**
RESOURCES USED
Charitable activities
4
**TOTAL RESOURCES EXPENDED**
NET INCOMING RESOURCES /
[EXPENDITURE]
TRANSFER BETWEEN FUNDS
NET MOVEMENT IN FUNDS
BALANCES BROUGHT FORWARD AT
1 APRIL
BALANCES CARRIED FORWARD AT
31 MARCH|Unrestricted
funds
244,774
7,879
690
-
**253,344**
239,805
**239,805**
13,538
-
13,538|Restricted
funds
27,454
**27,454**
27,454
**27,454**
-
-
-|**Total funds**
**2023**
Total funds 2022
**272,228**
201,977
**7,879**
10,286
**690**
13
**-**
-
**280,798**
**212,276**
**267,259**
243,215
**267,259**
**243,215**
**13,538**
(30,939)
**-**
-
**13,538**
(30,939)
**162,631**
193,570
**176,169**
162,631|**Total funds**
**2023**
Total funds 2022
**272,228**
201,977
**7,879**
10,286
**690**
13
**-**
-
**280,798**
**212,276**
**267,259**
243,215
**267,259**
**243,215**
**13,538**
(30,939)
**-**
-
**13,538**
(30,939)
**162,631**
193,570
**176,169**
162,631| |---|---|---|---|---| |||||(30,939)
-
(30,939)
193,570| |||||162,631| 5 ## BALANCE SHEET ## AS AT 31 MARCH 2023 |Notes
FIXED ASSETS
CURRENT ASSETS
Cash in bank and in hand
Short term deposits
TOTAL CURRENT ASSETS
CURRENT LIABILITIES
Sundry creditors and accruals
5
Deferred income
6
NET CURRENT ASSETS
TOTAL NET ASSETS|-
13,413
163,433
176,846
676
176,170
176,170
**2022-23**|-
65,960
122,743
188,703
26,072
-
162,631
162,631
**2021-22**| |---|---|---| For the year ending 31 March 2023,) the organisation was entitled to exemption from audit under section 477of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with FRS102 SORP. Signed: ............................................ Paul Finch 6 ## **Notes to the accounts** ## **Note 1 Basis of preparation** ## **1.1 Basis of accounting** These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: - Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with*  Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE); - and with the Charities Act. ## **1.2 Change in basis of accounting** There has been no change to the accounting policies (valuation rules and methods of accounting) since last year ## **1.3 Changes to previous accounts** No changes have been made to accounts for previous years 7 **Notes to the Accounts (continued)** ## **3. INCOMING RESOURCES** ## **Restricted Funds** Unrestricted funds represent the funds of Marlow Opportunity Playgroup that are not subject to any restrictions regarding their use, and are available for application on the general purpose of the paygroup. Restricted funds represent donations and grants received for a specific objective, and may only be expended on the specific objective for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. Restricted funds recognised in these accounts relate to: [1] The Big Lottery fund. We received £27,454 between April '22 - March '23 to fund the role of Playgroup Supervisor. |**INCOMING RESOURCES**
Unrestricted
Restricted
Big Lottery
3[a] Voluntary income
Funding
37,716
Support Assistance
74,191
Grants
31,107
27,454
Fees
4,690
Donations
90,798
Coronavirus Job Retension Sc
-
Other
6,271
**244,774**
**27,454**
3[b] Activities for generating funds
Fundraising
**7,879**
**-**
3[c] Investment Income
Bank deposit interest
**690**
**-**
3[d] Incoming Resources
**4. RESOURCES USED**
Unrestricted
Restricted Big
Lottery
Charitable activities
Staff Costs
195,979
27,454
Transport
Rent
5,796
Services
9,516
Training
1,944
Equipment & materials
18,478
Expenses
2,400
Other
5,692
**239,805**
**27,454**
**5. CURRENT LIABILITIES (Creditors and Accruals)**
[a] Sundry creditors and accruals
PAYE (March 22)
CCS Media
Sing & Sign
Music Time with Val
PH Cleaning
BUCKS CC (overpayment)||**2023**
**2022**
37,716
38,548
74,191
19,364
58,561
83,223
4,690
1,470
90,798
49,772
-
798
6,271
8,801
**272,228**
**201,977**
**7,879**
**10,286**
**690**
**13**
**280,798**
**212,276**
**2023**
**2022**
223,433
202,081
-
-
5,796
6,303
9,516
9,563
1,944
714
18,478
16,629
2,400
1,540
5,692
6,384
**267,259**
**243,215**
**2023**
**2022**
1955
114
500
50
676
641
22812
**676**
**26,072**
**Total Funds**
**Total Funds**| |---|---|---| ## **6. RESERVES** It is the intention of Marlow Opportunity Playgroup to operate with a reserve equal to nine month's operating costs in order to build financial resilience. Our income varies depending on a number of factors and we need to be able to cover costs and sustain playgroup places for children in the event of a funding shortfall for at least nine months. 8 ## **Notes to the accounts (cont)** ## **Note 7 Details of certain items of expenditure** ## **7.1 Trustee expenses** Number of trustees who were paid expenses Nature of the expenses Total amount paid **----- Start of picture text -----**
This year Last year
None None
£0 £0
**----- End of picture text -----**
## **7.2 Fees for examination or audit of the accounts** Independent examiner’s or auditors' fees for reporting on the accounts Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor ||**This year £**
None|**Last year £**
None| |---|---|---| ||None|None| ## **Note 8 Paid employees** ## **8.1 Staff Costs** |Gross Wages, Salaries and Benefits in Kind
Employer's National Insurance costs
Pension costs|**This year £**
**Last year £**
183,410
172,640
30,767
19,929
11,210
9,512| |---|---| ||225,387
44,726| ## **8.2 Average numberof full-time equivalent employees in the year** All paid employees at Marlow Opportunity Playgroup work in the playgroup setting. |Fundraising
Charitable activities
Governance
Other|**This year**
**Last year**
0
0
10
10
0
0
0
0| |---|---| ||10
10| ## **9.3 Defined contribution pension scheme** A defined contribution scheme is operated (using Nest Pensions), in accordance with employment law.If an employees earns £10,000 per year they are automatically enrolled, but all employees have the option to join. Playgroup contributes 3%, employee pays 5%. |The costs of the scheme to the charity in the year
The amount of any contributions outstanding at the end of the year
The amount of any contributions prepaid at the end of the year|**This year**
**Last Year**
N/A
N/A
N/A
N/A
N/A
N/A| |---|---| 9 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustee81 members of OLT LIP On accounts for the year ended SI MrtRQH to'L Charlty no Ilf any) 1177£81 Set out on pages I report lo the trustees on my examination of the accounts of the above charity {"Ihe Trust.) for the year endeds I I C 31 LOL3 A8 thè ch8rity's trustees, you are responsible for the preparation of the accounts in accordancé with the requirements of the Charities Act 2011 ('th8 Act.). Re8pon8lbllltles and bas18 of report I report in respect of my 8xamin8tion of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent tThe charity's gross income exceeded £250.000 and l am qualified to •xamlnerf8 Statement undertake the examination by being a qualified member of linsert name ol applicable1181ed bodyll. Delete l J rfnot appI￿8b18. I have completed my examination. l ¢xnfim that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which give6 me cause to believe that in, any material respect.. the accounting records were not kept in accordance wtth section 130 of the Charities Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with the spplicable raquiremenls oncerning the foTh 8nd content of accounts set out in the Charities (Aceounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not 8 matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo whrch attention should be drawn in this report in order to enable a proper understanding of the accounls to be reached. ' Fyease deletè the words in th& brackets rfthey do not appfy. Slgned: Name". Relevant professional qualifiGatlon(8) or body QieE