2021-03-31-accounts - Marlow Opportunity Playgroup

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Trustees Annual Report for the period 1 April 2020 — 31 March 2021

Charity Name: Marlow Opportunity Playgroup

Registered Charity number: 1177581

Charity's principal address : Scout HQ Watery Lane Woburn Green HP10 ONE

Names of the charity trustees who manage the charity:

Paul Finch, Chair
John Prout, Vice-Chair
Sherida Atherton, Treasurer
Catherine Austin, Governance
Susan Smith, Secretary
Jane Gibbons

Structure, Governance and Management

In 2018 Marlow Opportunity Playgroup successfully applied to the Charity Commission to set up a new charity under CIO status. Marlow Opportunity Playgroup has existed as an unincorporated charity for many years but was advised that a CIO was a more suitable charitable framework. The CIO has the same name and charitable aims as the unincorporated charity and has finally taken over the operation of the playgroup from January 1[st] 2021. All assets moved to the CIO effective January 1[st] 2021 – this can been seen as operational income within the accounts. All income, expenditure and operations since January 1[st] 2021 are reflected in the CIO and within this set of accounts.

The CIO operates under a Foundation Model Constitution.

Objectives and Activities

Our objectives and activities remain the same as under unincorporated status. To provide a safe, caring and stimulating environment where children, primarily with special needs can learn through play. To operate under charitable status managed by a voluntary committee and run by qualified staff.

The main activities undertaken for the public benefit are:

To advance the education of children, in particular but not exclusively, those with special needs through the provision of nursery and pre-school care.
To advance the education and training of persons in the provision of such pre-school care.

Achievements and Performance

Coronavirus had a devastating effect for the Marlow Opportunity Playgroup (MOP) and the families that rely on our services. During the Summer and Autumn terms MOP ran at reduced capacity for Covid-safety reasons and also due to the limited number of available staff and volunteers. The decision was made to remain closed after the Christmas break due to the second full lockdown, reopening after the February half term and building up to full opening early in March.

Our register was restricted to 15 children per session throughout this financial year to ensure that the children were all supported 1:1 and we had an additional member of staff each session to cover all additional cleaning duties. Unfortunately, this impacted on the number of children we could admit from our waiting list. We made the decision to adjust our Admissions Policy to prioritise those children on the waiting list who were due to start school in September 2021. Consequently, we were only able to offer places to 4 children and the number of children on our waiting list remained high for the remainder of the academic year (2020/21).

A strict procedures/risk assessment was in place to limit the spread of infection and as a result of the staff team adhering to these procedures, we managed to stay open with a very full register most days. These procedures remain in place today with staff wearing face masks throughout the playgroup sessions and taking twice weekly lateral flow tests. We also ask all visitors to the setting to adhere to this protocol.

The amazing staff and volunteer team have been wonderfully supportive of playgroup throughout this challenging time, pulling out all the stops to ensure the children continued to enjoy stimulating and varied sessions. Key workers kept in regular contact with their children during lockdown posting songs and stories on social media and by email. A staff production of ‘With a little help from my friends’ attracted a lot of attention to our Facebook page and brought in donations.

As a new charity we are currently waiting for our first Ofsted inspection. The intention is to re-gain the ‘Excellent’ rating awarded to the unincorporated charity.

Financial Performance

As a result of the pandemic, the charity was unable to hold the usual Fairs or the Dinner Dance. Income from fundraising was therefore dramatically reduced. MOP was, however, able to access the Government’s Coronavirus Job Retention Scheme which helped to meet some of our costs over the most difficult period.

The Trustees are grateful for a number of grants that have improved our financial position over the short to medium term. As we transition to the CIO our viability looks stronger than since the charity began.

Reserves

It is the intention of the trustees to build a reserve equal to nine month's operating costs. This would equate to £180,000. Our ambition is to ensure that MOP can remain open if one of one or more of our funding sources is discontinued. We would want to provide playgroup places to children until alternative provision could be found.

All reserves have been transferred to the CIO Marlow Opportunity Playgroup within the financial year.

Declaration

The Trustees declare that they have approved the trustee's report above. Signed on behalf on the charity's trustees

Signature(s) Full name(s) Paul Finch Position CHAIRMAN TRUSTEE

MARLOW OPPORTUNITY PLAYGROUP

Registered Charity number 1177518

Financial Statements for the year ended 31 March 2021

STATEMENT OF FINANCIAL ACTIVITES

FOR THE YEAR ENDED 31 MARCH 2021

Notes Unrestricted funds INCOMING RESOURCES Voluntary income 3[a] 42,715 Activities for generating funds 3[b] 35 Investment income 3[c] 3 Funds trsansferred from unincorpora3[d] 186,118 TOTAL INCOMING RESOURCES 228,872 RESOURCES USED Charitable activities 4 54,433 TOTAL RESOURCES EXPENDED 54,433 NET INCOMING RESOURCES / [EXPENDITURE] 174,439 TRANSFER BETWEEN FUNDS - NET MOVEMENT IN FUNDS 174,439 BALANCES BROUGHT FORWARD AT 1 APRIL BALANCES CARRIED FORWARD AT 31 MARCH	Restricted funds 19,131 19,131 - - - 19,131	Total funds 2021 61,846 35 3 186,118 248,002 54,433 54,433 193,570 - 193,570 - 193,570	Total funds 2020 - - - - - -
			0 - 0 -
			-

BALANCE SHEET

AS AT 31 MARCH 2021

Notes FIXED ASSETS CURRENT ASSETS Short term deposits Cash in bank and in hand TOTAL CURRENT ASSETS CURRENT LIABILITIES Sundry creditors and accruals 5 Deferred income 6 NET CURRENT ASSETS TOTAL NET ASSETS	- 56,376 137,730 194,106 536 193,570 193,570 2020-21	- - - - - - - - 2019-20

Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);

• and with*  Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);

and with the Charities Act.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year

1.3 Changes to previous accounts

No changes have been made to accounts for previous years

Notes to the Accounts (continued)

3. INCOMING RESOURCES

Restricted Funds

Unrestricted funds represent the funds of Marlow Opportunity Playgroup that are not subject to any restrictions regarding their use, and are available for application on the general purpose of the paygroup.

Restricted funds represent donations and grants received for a specific objective, and may only be expended on the specific objective for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. Restricted funds recognised in these accounts relate to:

[1] a grant received from Youth Music. The total grant received was for £12,658 for expenditure over two years.

[2] the Big Lottery fund. We received £6,473 between Jan - March 2020 to fund the role of Playgroup Supervisor.

INCOMING RESOURCES Unrestricted [1] Restricted Youth Music [2] Restricted Big Lottery 3[a] Voluntary income Funding 7,435 Support Assistance 13,547 Grants 6,911 12,658 6,473 Fees - Donations 5,293 Coronavirus Job Retension Sc 9,529 Other - 42,715 12,658 6,473 3[b] Activities for generating funds Fundraising 35 - 3[c] Investment Income Bank deposit interest 3 -		2021 2020 7,435 13,547 26,042 - 5,293 9,529 - 61,846 - 35 3 Total Funds

3[d] Funds transfer from Marlow Opportunity Playgroup (unincorporated charity) 186,118 -

4. RESOURCES USED Unrestricted Charitable activities Staff Costs 38,252.80 Transport Rent Services Training Equipment & materials 1,461.95 Expenses Other 39,715 5. CURRENT LIABILITIES (Creditors and Accruals) [a] Sundry creditors and accruals National Insurance Transport Services & equipment Expenses & Training Cash expenses	[1] Restricted Youth Music 2,926 2,926	[2] Restricted Big Lottery 6,473 6,473		2021 2020 44,726 - 825 2,824 585 4,388 12 1,072 54,433 - 2021 2020 - - 536 536 Total Funds

6. RESERVES

It is the intention of Marlow Opportunity Playgroup to operate with a reserve equal to nine month's operating costs in order to build financial resilience. Our income varies depending on a number of factors and we need to be able to cover costs and sustain playgroup places for children in the event of a funding shortfall for at least nine months.

Notes to the accounts (cont)

Note 7 Details of certain items of expenditure

7.1 Trustee expenses

Number of trustees who were paid expenses Nature of the expenses Total amount paid

----- Start of picture text -----
This year Last year
None None
£0 £0
----- End of picture text -----

7.2 Fees for examination or audit of the accounts

Independent examiner’s or auditors' fees for reporting on the accounts

Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor

	This year £ None	Last year £ None
	None	None

Note 8 Paid employees

8.1 Staff Costs

Gross Wages, Salaries and Benefits in Kind Employer's National Insurance costs Pension costs	This year £ Last year £ 40,778 - 1,592 - 2,356 -
	44,726 -

8.2 Average numberof full-time equivalent employees in the year

All paid employees at Marlow Opportunity Playgroup work in the playgroup setting.

Fundraising Charitable activities Governance Other	This year Last year 0 0 10 10 0 0 0 0
	10 10

9.3 Defined contribution pension scheme

A defined contribution scheme is operated (using Nest Pensions), in accordance with employment law.If an employees earns £10,000 per year they are automatically enrolled, but all employees have the option to join. Playgroup contributes 3%, employee pays 5%.

The costs of the scheme to the charity in the year The amount of any contributions outstanding at the end of the year The amount of any contributions prepaid at the end of the year	This year Last Year N/A N/A N/A N/A N/A N/A

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