REGISTERED COMPANY NUMBER: CE013551 (England and Wales) REGISTERED CHARITY NUMBER: 1177578
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Oatlands Community Centre CIO
Oatlands Community Centre CIO
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |
|---|---|
| Reference and administrative details of the charity | 1 |
| Report of the Trustees | 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 12 |
| Detailed Statement of Financial Activities | 13 to 14 |
Oatlands Community Centre CIO
Reference and Administrative Details for the Year Ended 31 March 2023
Registered Company number
CE013551 (England and Wales)
Registered Charity number
1177578
Registered office
Oatlands Pre School Mount Street Harrogate HG2 8DQ
Trustees
Ms C Temple J Watson E Tankard V A Smith-Dunn
Independent Examiner
Rob Davisworth (CPFA) 43 Phoenix Grove Northallerton DL7 8PN
Page 2
Oatlands Community Centre CIO
Report of the Trustees for the Year Ended 31 March 2023
This is the fifth AGM of the CIO and relates to the financial year from 1st April 2022 to 31st March 2023.
The Charity continues working with different groups ranging from Early Years through to supporting the elderly in our community. The space and resources we have allows us to continue the provision of non Ofsted regulated activities, we work with other Charities that support a wide range of Members of the Community as well as those supporting children and adults with special needs
Our accounts this year were prepared by Richard Millington of Stringer Mallard and reviewed by Robert Davisworth (CPFA) due to our income being slightly over the threshold for an independent review.
The Charity has still not appointed a treasurer, I will be reporting on the finances of the Charity for this financial year. The impact of the closure of the pre-school has had a significant impact on the finances of the Charity.
The income of the Charity is significantly down as the Charity no longer operates as a pre-school. This year the income was £25,171 compared to £60,958 last year. However, expenditure was significantly reduced £11,774 resulting in a £13,397 profit compared to a £61,862 loss the previous year.
The use of the community centre continues to rise with an income of £17,008 compared to £2,870 the previous year. Community centre hire and donations are on the increase.
The Charity has been largely supported by Oatlands Community Group and their fundraising efforts.
An arts council grant from Two Ridings Yorkshire was secured in May. A community project to celebrate the Queens Jubilee was led by artist Anna Whitehouse. Clay tiles were produced in a number of workshops which were made into a new entrance sign for the building. We thank Anna for her efforts and the fantastic new sign that highlights the community aspect of the building.
Energy costs remain a threat to the community centre and improvements are being made to make the property more energy efficient. The Charity also struggles to find volunteers to help with the running of the community centre.
Moving forward, there is positive news for the 23/24 financial year with a grant from the Bramall Foundation that has enabled the Charity to clear off mortgage debt. A merger with Oatlands Community Group is currently being explored to increase the availability of trustees and volunteers.
Approved by order of the board of trustees on 29 January 2024 and signed on its behalf by:
........................................................................ Ms C Temple - Trustee
Page 2
Independent Examiner's Report to the Trustees of Oatlands Community Centre CIO
Independent Examiner’s Report to the Trustees of Oatlands Preschool:
I report on the Financial Statements of Oatlands Community Centre CIO, for the financial year ended 31 March 2023, which are set out within pages of these accounts.
This report is made solely to the charity’s Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the Charity’s Trustees those matters which I am required to state to them in an Independent Examiner’s Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work or for this report.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the United Kingdom (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005. This has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
Respective responsibilities of Trustees and Independent Examiner:
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is the Independent Examiner’s responsibility to:
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Examine the accounts under section 145 of the 2011 Act;
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To follow procedures laid down in the general directions given by the Charity Commission (under section 145 (5) (b) of the 2011 Act;
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And to state whether any particular matters have come to my attention.
Based on the Examiner’s Statement:
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Qualified Statement:
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
Accounting records were not kept in accordance with Section 130 of the Charities Act, or
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The accounts do not accord with the accounting records.
I have no concerns and have not come across any matters in connection with this examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. The residual financial impact of the closure of the main operational activities of the Pre-school from September 2021, has to the best of my knowledge, been reflected in the financial position of the CIO where necessary, and reported in their financial statements to the year end 31 March 2023.
Rob Davisworth (CPFA)
43 Phoenix Grove Northallerton DL7 8PN
24 January 2024
Page 3
Oatlands Community Centre CIO
Statement of Financial Activities for the Year Ended 31 March 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 5,151 Charitable activities Fees - Community Centre Hire 8,439 Holiday Club - Other trading activities 2 2,756 Investment income 3 256 Total 16,602 EXPENDITURE ON Charitable activities Fees - Community Centre Hire 4,653 Total 4,653 NET INCOME/(EXPENDITURE) 11,949 RECONCILIATION OF FUNDS Total funds brought forward 94,644 TOTAL FUNDS CARRIED FORWARD 106,593 |
Restricted fund £ - - 8,569 - - - 8,569 - 7,121 7,121 1,448 - 1,448 |
2023 Total funds £ 5,151 - 17,008 - 2,756 256 25,171 - 11,774 11,774 13,397 94,644 108,041 |
2022 Total funds £ 6,966 44,627 2,871 4,675 1,814 5 60,958 122,820 - 122,820 (61,862) 156,506 94,644 |
|---|---|---|---|
The notes form part of these financial statements
Page 4
Oatlands Community Centre CIO
Balance Sheet 31 March 2023
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 7 108,350 CURRENT ASSETS Cash at bank 40,506 CREDITORS Amounts falling due within one year 8 (2,000) NET CURRENT ASSETS 38,506 TOTAL ASSETS LESS CURRENT LIABILITIES 146,856 CREDITORS Amounts falling due after more than one year 9 (40,263) NET ASSETS 106,593 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - 1,448 - 1,448 1,448 - 1,448 |
2023 Total funds £ 108,350 41,954 (2,000) 39,954 148,304 (40,263) 108,041 106,593 1,448 108,041 |
2022 Total funds £ 108,350 30,971 (2,399) 28,572 136,922 (42,278) 94,644 94,644 - 94,644 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 29 January 2024 and were signed on its behalf by:
............................................. C Temple - Trustee
The notes form part of these financial statements
Page 6
Oatlands Community Centre CIO
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Fundraising events | 2,756 | 1,814 |
continued...
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Oatlands Community Centre CIO
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
3. INVESTMENT INCOME
| INVESTMENT INCOME | |||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Deposit account interest | 256 | 5 |
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| Auditors' remuneration | - | 400 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - 31 MARCH 2022
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,966 Charitable activities Fees 43,827 Community Centre Hire 2,871 Holiday Club 4,675 Other trading activities 1,814 Investment income 5 Total 60,158 EXPENDITURE ON Charitable activities Fees 122,020 NET INCOME/(EXPENDITURE) (61,862) RECONCILIATION OF FUNDS Total funds brought forward 156,506 |
Restricted fund £ - 800 - - - - 800 800 - - |
Total funds £ 6,966 44,627 2,871 4,675 1,814 5 60,958 122,820 (61,862) 156,506 |
|---|---|---|
continued...
Page 8
Oatlands Community Centre CIO
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - 31 MARCH 2022 Unrestricted funds £ TOTAL FUNDS CARRIED FORWARD 94,644 7. TANGIBLE FIXED ASSETS COST At 1 April 2022 and 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other loans (see note 10) Trade creditors 9. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Other loans (see note 10) 10. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Other loans Amounts falling between one and two years: Other loans - 1-2 years Amounts falling due between two and five years: Other loans - 2-5 years Amounts falling due in more than five years: Repayable by instalments: Other loans more 5yrs instal |
- continued Restricted fund £ - 2023 £ 2,000 - 2,000 2023 £ 40,263 2023 £ 2,000 2,000 6,000 32,263 |
Total funds £ 94,644 Freehold property £ 108,350 108,350 108,350 2022 £ 2,000 399 2,399 2022 £ 42,278 2022 £ 2,000 2,000 6,000 34,278 |
|---|---|---|
continued...
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Oatlands Community Centre CIO
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
11. MOVEMENT IN FUNDS
| Unrestricted funds Designated funds Restricted funds Restricted TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds Designated funds Restricted funds Restricted TOTAL FUNDS Comparatives for movement in funds Unrestricted funds Designated funds TOTAL FUNDS |
At 1.4.22 £ 94,644 - 94,644 Incoming resources £ 16,602 8,569 25,171 At 1.4.21 £ 156,506 156,506 |
Net movement At in funds 31.3.23 £ £ 11,949 106,593 1,448 1,448 13,397 108,041 Resources Movement expended in funds £ £ (4,653) 11,949 (7,121) 1,448 (11,774) 13,397 Net movement At in funds 31.3.22 £ £ (61,862) 94,644 (61,862) 94,644 |
|---|---|---|
continued...
Page 10
Oatlands Community Centre CIO
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
11. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds Designated funds Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 60,158 800 60,958 |
Resources Movement expended in funds £ £ (122,020) (61,862) (800) - (122,820) (61,862) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Net | ||||
|---|---|---|---|---|
| movement | At | |||
| At 1.4.21 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| Designated funds | ||||
| 156,506 | (49,913) | 106,593 | ||
| Restricted funds | ||||
| Restricted | - | 1,448 | 1,448 | |
| TOTAL FUNDS | 156,506 | (48,465) | 108,041 |
| A current year 12 months and prior year 12 | months combined net movement in funds, included | months combined net movement in funds, included | in the above |
|---|---|---|---|
| are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| Designated funds | |||
| 76,760 | (126,673) | (49,913) | |
| Restricted funds | |||
| Restricted | 9,369 | (7,921) | 1,448 |
| TOTAL FUNDS | 86,129 | (134,594) | (48,465) |
continued...
Page 11
Oatlands Community Centre CIO
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 12
Oatlands Community Centre CIO
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| INCOME AND ENDOWMENTS Donations and legacies Gifts Donations Other trading activities Fundraising events Investment income Deposit account interest Charitable activities Fees Deposits Community Centre Hire Holiday Club Grants Miscellaneous Total incoming resources EXPENDITURE Charitable activities Wages Insurance Light and heat Telephone Sundries Professional Services Training Subscriptions Equipment Support Grant HR Service Fundraising expenses Bank interest Support costs Governance costs Auditors' remuneration |
2023 £ 1 5,150 5,151 2,756 256 - - 8,439 - 8,569 - 17,008 25,171 (9,590) 1,537 6,242 569 1,759 902 - 289 - - - 7,255 2,811 11,774 - |
2022 £ 1 6,965 6,966 1,814 5 43,532 145 2,871 4,675 800 150 52,173 60,958 81,945 1,966 6,039 530 16,599 4,548 686 743 1,579 760 4,064 - 2,961 122,420 400 |
|---|---|---|
This page does not form part of the statutory financial statements
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Oatlands Community Centre CIO
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| Total resources expended Net income/(expenditure) |
2023 £ 11,774 13,397 |
2022 £ 122,820 (61,862) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 14