Charity number. 1177578 Oatlands Pre-school & Community Centre OATLANDS PRE-SCHOOL & COMMUNITY CENTRE cio UNAUDITED Trustees Report and Financial Statements 31 MARCH 2021 Registered Charity No. 1177578 Oatlands Preschool and Comrnunity Centre Charitsble Incorporated Or8anlsatlon- Financial Year Endlng 31 March 2021: Independent Examinerfs Report to the Trustees of Oatland5 Preschool: I report on the Financial Statements of Oatlands Preschool for the financial year ended 31 March 2021, which are set out within page5 of these accounts. This report is made solely to the charitvs Trustees, as a body. in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the Charivs Trustees those matters which l am required to state to them in an Independent Examinerfs Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report. The f1nancial statements have been prepared in accordance wth Accounting and Reporting by Charities preparirig their accounts in accordance with the Financial Reporting Standards applicable in the United Kingdom IFRS 1021 in preference to the Accounting and Reporting by Charities- Statement of Recommended Practice issued on l April 2CrfJ5. This has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after l January 2015. Respectlve respon5ibilitie5 of Trustees and Independent Examlner: The Charity's trustees are responsible for the preparation of the accounts. The Chariws Trustees consider that an audit is not required for this year under Section 144{21 of the Charities Att 2011 (the 2011 Act) and that an Independent Examination is needed. It is the Independent Examinerfs responsibility to- Examine the accounts under section 145 of the 2011 Art: To follow procedures laid down in the general directions given by the Charity Commission (under section 14515) Ibl of the 2011 Art: And to state whether any particular matters have come to my attention. Based of the Examinerfs Ststement: My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts. and seeks explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Independent Examinerfs Qualified Statement: In connertion with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect- Accounting records were not kept in accordance with Section 130 of the Charities Act. or The accounts do not accord with the accounting records. I have no concerns and have not come across any matters in connection with this examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. I have discussed the impact of the closure of the main operational activities of the Pre- school from September 2021. and to the best of my knowledge, this does not affect the financial position of the CIO reported in their financial statements to the year end 31 March 2021. Rob Davisworth ICPFAI 43 Phoenix Grove Northallerton DL7 8PN 19January 2022 OATLANDS PRESCHOOL AND COMMUNITY CENTRE CHARITABLE INCORPORATED ORGANISAMON IREGISTEREO CHARITY 11775781 arch GENERAL ACCOUNT 20 2020 RECEIPTS Fees Deposits Interest TOdd￿r Groups In￿1 Communty Centrè Hire Miscellaneous Covid Winter l Local Support Grant Covid 19 Grant NYCC HMRC Job Retention GrBTrt Total 104.786.egJ 114.W.42 625. 13.93 1.￿3.06 3.335.69 416.70 16 521 355. 2.146 Crf) 4.614. 112.389.97 120.084.34 PAYMENTS Wages Professional Servil Training Mortgage Payrnents Less Mortg￿ CBPrtal fepalj Utiliti88 Insurance and membership Equipment and play rnaterials & foLxJ a unrfomis Telephone Covid Wint8r l Local Support Grant Covid 19 Grant NYCC EYPP expenditur• Sundry IAdmin. Bank Charges. Ckarliw & rgpairs Total 66.553.57 7.440. 684.47 4.825.71 11.f62 $51 4.097.49 3.108.88 2.W. 828.48 74,378.51 5.847.80 4.820.74 11.639 301 5.349.13 4.200.86 2.978.41 575.37 420.17 117rJJ 5.676 01 94.894.89 12.798.37 109,953.49 Surp￿$ I (De￿1) tsefo￿ funilrai%iTyJ 17.495.08 10.130.85 FUNDRAISING Incorw from fundraising and donthns Total1¢7come 1,746.29 1.748.29 269.84 Buihjing woth and purchase costs Other FR Expenses Total Expenses Nel Inco￿￿ I (Der￿rtI from fundraising 1.748.29 surplu￿ ID•fJcitl for the porfod 17 764.72 11.879.14 final receipts + payments 2Lk21 .OFFlaAL ov)c 00 0￿)00 0000 0000 *oo 0￿>00 (No)* tr) Or￿(r) LUttC)wO Li￿ UQU Note INCOME FROM DONATIONS AND LEGACIES Unresticted Restricted funds fund5 2021 2021 Total funds 2021 Donations Grants 2,146 2,148 Totsl don81ions and legaaes 2.146 2,146 Totsl 2020 846 IIICOME FROM CHARITABLE ACTMTIES Unrestl￿8d Restricted lunds funds 2021 2021 Total fvnds 2021 Fee income Grants Toddler Grwps Deposits Other income Room hire 104.787 104,787 4,970 4.970 105,260 4,970 110,230 Totsl 2020 120,038 120.038 INCOME FROM OTHER TRADING ACTNITIES Un￿$b(￿e￿ Restn"cted fvnds funds 2021 2021 Total funds 2021 Fundraising income 270 270 270 270 Totsl 2020 903 INVESTMENT INCOME Unrestirted Restricted IuTvJs funds 2021 2021 Total funds 2021 Bank interest ￿C￿Vable 14 14 14 14 Total 2020 DIRECT COSTS Operating expendrture Totsl 2021 staffing ￿$1$ 86,554 OFFICIAL Utiltlies Mortgage capital Insuran¢e$ Telephona Admin Maintenance costs Expend(iure again81 grants + EYPP 4.097 1,763 1.9T7 4,097 1.763 1,977 828 1,182 1,728 892 1,182 1,728 8¥2 79,021 79.021 At 31 March 2020 89. 89.563 There vrds an avgrage numbef of 5.25 ern￿oYeeS in the Current year. and an average of 5.5 in the previous yèar IsuppoRT COSTS Fundraising Operating expenses expenditure Total 2021 Mortgage inleresl Bank and professY)nal costs Sundry èxpenses Fundraising t￿Sts 3,(￿3 7,509 3.￿3 7.509 17,637 17,637 At 31 Mafth 2020 22.030 BUILDING IMPROVEMENT COSTS Exper￿rtu Total Building imp￿¥ement costs Total 2020 GOVERNANCE COSTS unre5b.cted RestrKted funds fijnds 2021 Total fvnds 2021 Independent examination arKI a¢￿untanCY fees 6(Xl Total 2020 10 EXPENDITURE ON RAISING FUNDS Unresticted RÈstri(*ed funds nds 2021 2021 Total funds 2021 Fundraising èxpenses Total expen¢Jrture on tsi5ing funds OFFICIAL Total 2020 EXPENDITURE ON CHARITABLE ACTMTIES Unresticted Restn"cted funds funds 2021 Total funds 2021 Grants Provision of c*aritabk s8rvi(*s Expenditure of money fundraised 2,146 4,970 7,116 86,909 270 270 Total expenditure on charitable activikn 89,325 4,970 94,295 Total 2020 109,353 109,353 12 EXPENDITURE ON SEPARATE MATERIAL ITEM Unrestided Reslrict&J funds fvnds 2021 2021 Total funds 2021 Independent examination Total expenditure on separatè material rtems Total 2020 13 EXPENDITURE ON OTHER Unresticted ResthGleJ funds funds 2021 2021 Total furK15 2021 Building Works Total expenditure on charitable achvth.es Totsl 2020 14 During th8 year. no Trustees Teceived any remuneration12020 £0} During the year. no Trustees r￿1ved any beneffts in kind (2020 £01 During the year, no Trustges I￿1ved any reimtAJrsement of expenses12020 £0) No employee received beneffts of more than £60.(W in the current or p￿IOUS year 16 INDEPENDENT EXAMINER'S REMUNERATION The Independent Examinerfs remunerats.on amounts to an Independent E¥2minalion fee of £6(KI12020 £6CQI 18 TANGIBLE FIXED ASSErs Free￿d Property Cost- At 1 April 2020 and 31 March 2021 108,3X) Depr￿Iat￿J￿- Al 1 Apiil 2020 and 31 Mafth 2021 OFFICIAL Nel t￿k value- At 31 March 2021 108,350 Al 31 Maith 2020 108,350 17 DEBTORS 2021 Trade debtors 4.395 4.395 CREDITORS- Amounts hlling due within one year Bank loans atKI overdrafts AcLruals and deferred in￿rne Trade creditors Incorne in Advance 1.271 3,921 The bank loan is Secu￿ over the property 19 CREDITORS- Amounts falling •fter than ￿ year 8ank loans 44,142 44.142 Induded within the above are arnounts falling due as follcths Be￿¥een onè and two years- Bank k)ans Be￿en Nvo and five years- Bank toans Ovèr fiva ygars- Bank loans 36,142 Creditofs indude amounts not repayatAe within 5 years as follows Repayab￿ by instalments 36,142 The bank loan ￿$ $￿Jred over the fffthold propety 20 STATEMENT OF FUNDS - CURRENT YEAR Balan¢* at 01-Apr-20 Balance al Expenditure 31-Mar-21 In¢ome De$KJnated funds General funds 106,761 31,980 107,690 -89.925 124,526 31.980 Totsl Unrestricted Funds 138.741 107,690 -89.925 156,5C Restrictéd fvrKIs 4,970 4,970 OFFICIAL Total of 138,741 112,660 -94.895 156,506 STATEMENT OF FUNDS- PRIOR YEAR B218nce al 01-Apr-19 Ir Balance at Empenditure 31-Mar-20 DesvJnaled fvnds General funds 94.5(XI 121,833 -109.5n 31.980 1{￿,781 31.980 Total Unrestricted Funds -109.572 Restricted funds 381 -381 Total of funds -109,953 21 ANALYSIS OF NET ASSETS BEfwEEN FUNDS- CURRENT YEAR Unresti(aed Restricted funds funds 2021 2021 Total funds 2021 Tangible fixed assets Curtenl assets Credrtors due ¥￿h1n one year c[￿lI10rS due in more than year 108.350 .217 -3.921 44,142 108,350 96.217 -3.921 44,142 156.504 156,504 A14ALYSIS OF NET ASSETS BETWEEN FUIIDS- PRTh YEAR Unrestict6d Rest￿￿1 funds funds 2020 2020 T¢)tsl fund¥ 2020 Tangiblo fixed assets Current asseis credito￿ due wlhin year Creditors due in more than ￿le year 108. 108,350 4,675 4.675 45,9)5 22 The full amount of the calegory"Loan ￿payrne￿r Is made up of Interest paid on mortgage Capital repaid on mortgage 4.825.71 3.(E3.16 1.762.55 4.825.71 OFFICIAL Chairpersons report to the Charity Commission January 2022. The biggest event to impact the Charity this financial year was the global pandemic and lockdown meant that we had to move swiftly to close both the community centre and partially close the preschool, with the setting remaining open for key worker children. New risk assessments and policies had to be put in place to ensure the safety of both the staff and the key worker children. Phill Rudd, a health and safety consultant offered his assistance during this time and we have now taken him on board as our charity advisor. We were able to take advantage of the Government's furlough scheme and a local authority grant to provide extra financial assistance. Our finances continue to be monitored by Jenette Tallon as part of the NYCC Traded Service who also provide HR support. The Charity went through many transitions during the ‘covid period’, as well as having to adapt to new procedures, a new management structure was put in place following the resignation of Caroline Reeve Steele and the employment of Lucy Anderson as joint Manager (along with Nikki Smith) in January 2021. The Managers along with support from Kerry Robinson worked on a new business model with plans for opening a holiday club in the Summer of 2021. The total income for the Charity was £112,389.97, down from the period ending 2020 by just under £8000. This included the money from the HMRC Job Retention Grant and a grant from NYCC, without which we would have had to make staff redundant. Expenditure was also down to £94,894.89 nearly £13,000 down on the previous year resulting in a surplus of £17,495.08. This is a very positive outcome for what could have been a very difficult year. Fundraising was understandably low as we were not able to hold fundraising events or open the community centre for the majority of the financial year. Whilst a formal audit is not required, the accounts have been reviewed by Robert Davidsworth, our Independent Examiner. Moving forward in 2022 the Charity is intending to take a slightly different direction whilst still operating within the governing document of the CIO. A safeguarding incident was followed by a temporary suspension from Ofsted in September 2021 highlighted a serious risk to the Charity continuing to provide regulated services for Childcare. Moving forward the focus will be on working with different groups ranging from Early Years through to supporting the elderly in our community through the provision of non-regulated activities and services. This will enable us to deliver our charitable purposes in a safe way. The space and resources we have allows us to concentrate on the provision of non Ofsted regulated activities through our community centre, we will be working with other Charities that support a wide range of Members of the Community as well as those supporting children and adults with special needs. To accommodate this change, which has been determined by the trustees in line with the best interests of the charity and its governing document it was agreed at the AGM that the charity’s name be changed from Oatlands Pre School and Community Centre CIO to **Oatlands Community Centre CIO.** This will enable us to be clear with our members and beneficiaries the new name for the charity and its focus in 2022.