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2023-03-31-accounts

Freedom4Girls UK

Charity number 1177566

Annual Report and Financial Statements for the year ended 31 March 2023

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Freedom4Girls UK

Annual Report and Financial Statements for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Receipts and payments account 7
Statement of assets and liabilities 8
Notes to the accounts 9 to 11

Prepared by West Yorkshire Community Accountancy Service CIO

1

Freedom4Girls UK

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Roopen Kalirai Chair Bettina Leslie Sonia Kumari Megan Thomas Danielle Perro Mike McAughtrie Chair Louisa Jane Braunholtz-Speight Chebet Chesaina Linda Shumba

Dates Resigned 26th April 2022 Resigned 26th April 2022 Resigned 26th April 2022 Resigned 26th April 2022 Appointed 25 January 2022 Appointed 12 December 2022 Resigned 26 May 2023 Appointed 12 December 2022 Appointed 16 June 2023

Charity number

1177566

Registered in England and Wales

Registered and principal address

Registered and principal address Bankers 15 Roundhay View Barclays Bank UK PLC Leeds 1 Churchill Place LS8 4DX London. E14 5HP

Independent examiner

Sarah Coates MAAT West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) association formed on 16 March 2018 and is governed by a constitution as amended 18 July 2020.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Mission statement

The mission of Freedom4Girls is to reduce gender inequality through the reduction of period poverty.

2

Freedom4Girls UK Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

The charity's objects

The charity's main activities

1) Provision of Products:

Freedom4Girls work to support women, girls and those who menstruate with access to a choice of period products. We do this by supporting in the provision of products that are donated to us by members of the public, product providers and businesses.

We are fortunate enough to have partnerships with larger product providers, who donate a large numbers of products to us.

Through our formed partnerships and collaborations with community groups, third sector organisations and some statutory, we donate a combination of disposable pads, tampons and washable reusable products to those most in need.

2) Creation of Washable Reusable Pads:

As an organisation committed to tackling period poverty, supporting those in low economic situations and in reducing waste, both in the UK and our East Africa projects, we are passionate about both sewing workshops we deliver, Leeds and Mombasa, Kenya.

As well as creating the washable, reusable pads, we are proud that our volunteer led sewing workshops support in enhancing the self-esteem, confidence and in reducing social isolation of groups of women within our community.

3) The Education Workshop:

The main focus of the education workshop is to allow for young women and girls to feel confident and comfortable about their periods and their bodies. This has been a success by delivering the sessions both in youth groups and academic institutions. The feedback from the UK led work has been that those with low confidence have been better at discussing their periods and general wellbeing with trusted support staff.

3

Freedom4Girls UK

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities (continued)

The charity's objects

Commencing in roughly August 2021 and in the period that led to the 2021 AGM, Freedom4Girls has focused significantly on supporting itself in terms of structural development, concentrating on the development of effective policies and procedures, including drafts of:

The organisation is also working on the development of a Business & Strategy Plan that contains priority ordered objectives.

Throughout this period, the organisation’s support from volunteers has also increased exponentially. Freedom4Girls currently has two student placements, three remote administrative support volunteers and four operational volunteers who assist with a substantial part of the organisation’s core business, specifically ensuring the effective operation of the donation station and distribution of product provision.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

UK Period Product Provision

We continue to provide period products to those in need - more than 18,000 packs provided in the 2022/2023 period via more than 60 organisations and community groups in the city. The links with period product companies we established in the previous years have enabled us to deal with a rise in demand (the cost of living crisis has meant that more people are simply unable to afford basic necessities) as well as from donation stations. This has mostly been focused on Leeds but we have distributed some in Sheffield too. After meeting the company Modibodi at the Global Period Poverty Forum we have taken delivery of a significant number of period pants and swimsuits they make to distribute. This is a more sustainable way of operating and we hope to continue to deliver these options alongside the disposable products.

UK menstrual health education

This project continues to develop and thrive in a variety of education settings. The project adds specialist knowledge to the PSHE strand of the curriculum as well as enabling educators to be more confident in teaching about menstrual health and related topics. There remains substantial need for education in this area and we expect this to be a particularly crucial element of our work going forwards. As well as schools we are involved in supporting community groups and others to access this crucial information. We aim to empower young people and others in this area in order to promote dignity and independence.

Kenya

Our work in Kenya is extremely important to us and to the people it helps. We have continued, via our staff in the country and the input of key staff based here, to deliver sessions to large number of girls in schools. These sessions, which break down taboos and offer clear, memorable information about menstruation and sexual health, receive excellent feedback from both students and their teachers.

4

Freedom4Girls UK

Trustees' report (continued) for the year ended 31 March 2023

Achievements and performance (continued)

A crucial component of this work is providing washable, reusable pads and pants in bags to girls who receive the sessions. This then enables them to attend school with dignity during their periods with all the learning and inclusion benefits this brings.

We have partnered with Alpine Group - a large fabric manufacturer - to provide offcuts of fabric to us from Egypt which we can use for the kits provided to girls. The first shipment is due in 2023 and we have signed an agreement going forward.

We continue to have productive interactions with local government and NGO officials in the country with a view to increasing our impact.

Sewing workshops

As we get back to a kind of normal post lockdowns etc we have had excellent attendance at the Sewing workshops and have expanded these. As well as providing valuable reusable packs for those in need these workshops provide and a safe, creative space for our sewers which has a positive impact on their wellbeing. We have 4 separate spaces in Leeds including one which is moving to two sessions per week as well as people who sew at home. We welcome the Hebden Bridge sewing ladies and extend our deepest thanks to all our sewers and volunteers.

Period Positive Spaces

Over the last 12 months we have been able to engage with and encourage over 100 different organisations on providing free period products within their bathrooms. Over 30 organisations have signed up to be Period Positive Spaces with Freedom4girls to date.

Public Outreach and Recognition

This year we have continued to provide specialist insight on menstrual health matters to a huge variety of media outlets on a regular basis. This has enabled us to influence policy on menstrual issues and to ensure that we are known and respected for our knowledge as well as our services.

Tina Leslie, our founder, was presented with an MBE at Buckingham Palace for her work in the community, specifically with Freedom4Girls.

We also attended, and Tina spoke at the Global Period Poverty Forum in Brisbane, Australia. This was very helpful for us as we were able to forge partnerships with Modibodi and Alpine textiles whilst away. This has enabled us to provide more reusable packs in Kenya and a large selection of period pants and swimwear in England. As well as this we were able to meet and network with many organisations from across the world whilst learning about best practice globally.

We have collaborated with Amazon on their Alexa platform. When questions are asked about periods Alexa answers “Freedom4Girls says…”

There has been substantial work to update and improve our new website which is due to go live in the Autumn.

As well as our established partnerships with Hey Girls UK, Initial, Modibodi, Bodyform, PHS and Tesco we have been pleased to receive other income from one off donations and funds from charity events from a variety of sources. We are extremely grateful for the work that has been put in to support our work by these organisations and by individuals who have donated throughout the year.

Financial review

The net receipts for the year were £19,077, including net receipts of £23,568 on unrestricted funds and net payments of £4,491 on restricted funds after transfers.

Reserves policy

The charity's free reserves, at the year end were £40,608.

Approved by the board of trustees on …………..……...…….

Signed: ………………..…………. (Trustee)

Name: ……………..…..………….

5

Freedom4Girls UK

Independent examiner's report to the trustees of Freedom4Girls UK

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 7 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Sarah Coates MAAT

Date: …………………….

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Freedom4Girls UK

Receipts and payments account for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Receipts
Grants and donations
(2)
89,729
Sales
-
Other income
-
Total receipts
89,729
Payments
Accounting support
1,569
Independent examination fee
660
Administrative support
9,934
Bank charges
724
Education sessions
2,941
Marketing and merchandise
5,840
Infrastructure development
18,628
Insurance
447
IT support
1,378
Product provision
2,380
Sewing workshops
8,974
UK external events
3,562
UK internal events
528
Volunteer travel expenses
7,138
Subscriptions
-
Sundries
-
Fundraising
290
Travel expense
168
Equipment
821
Printing, postage and stationery
179
Total payments
66,161
Net receipts / (payments)
23,568
Fund balances brought forward
21,840
Fund balances carried forward
(3)
40,608		 2023
Restricted
funds
£
35,116
-
-
35,116
-
-
1,354
37
7,815
750
116
2,265
-
8,597
15,593
-
-
2,169
-
-
-
911
-
-
39,607
(4,491)
51,306
51,615		 2023
Total
funds
£
124,845
-
-
124,845
1,569
660
11,288
761
10,756
6,590
18,744
2,712
1,378
10,977
24,567
3,562
528
9,307
-
-
290
1,079
821
179
105,768
19,077
73,146
92,223		 2022
Total
funds
£
86,243
1,192
5,391
92,826
1,596
660
7,541
474
9,905
5,111
8,645
436
1,098
5,605
33,301
-
-
2,827
182
755
563
-
-
-
78,699
14,127
59,019
73,146

7

Freedom4Girls UK

Statement of assets and liabilities

as at 31 March 2023
2023
Unrestricted
£
Cash funds
Bank account
40,608
PayPal
-
Total cash funds
40,608
Debtors and prepayments
Prepayments
Assets retained for the charity's own use
Chrome book laptop
Liabilities
Accruals		 2023
Restricted
£
51,615
-
51,615		 2023
Total
£
92,223
-
92,223
2023
£
1,399
1,399
2023
£
1,080
1,080		 2022
Total
£
68,208
4,938
73,146

The financial statements were approved by the board of trustees on …………..……...…….

Signed: ……………...………….…. (Trustee)

Name: ……………..…..………….

8

Freedom4Girls UK

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

Freedom4Girls UK

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations
Hey Girls UK funding
Leeds City Council (LCC) MICE
Rainer and Doreen Burchett Charitable Foundn.
Royal Society of RSA
Scurrah Wainwright
St James Place
Unite Bradford
Unity in Poverty Action- Welfare support fund
Awards For All
Co-op
Edith Maud Ellis Trust fund
Hey Neighbour Grant
National Survivor User Network
NHS Leeds CCG
Fundraising and individual donations
Corporate donations
Other donations
3 Restricted funds
Balance b/f
£
Royal Society of RSA
1,469
Uganda Project Delivery
126
517
Edith Maud Trust
1,580
St James Place
2,470
UK Project Delivery
5,229
Black Women's Menstrual Health
61
Hey Neighbour
2,430
Awards For All
2,512
Make The Switch
990
Co-op Community Fund
2,708
Hey Girls
4,605
Masons
4,497
LCC MICE
300
UK Education
2,556
Rentokil Initial
5,945
UK Product Provision
1,865
Leeds City Council
11,350
Unite Bradford
90
NHS CCG
6
Scurrah Wainwright
-
Hey Girls UK funding
-
-
51,306
Corporate Social
Responsibility Uganda
Rainer and Doreen Burchett
Charitable Foundn.
Unity in Poverty Action-
Welfare Support Fund		 2023
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
28,126
37,261
24,342
89,729
Incoming
£
1,000
-
-
-
5,000
5,021
-
-
-
2,325
-
-
-
150
1,887
3,308
485
-
360
-
3,000
2,580
5,000
5,000
35,116		 2023
Restricted
funds
£
5,000
150
3,000
1,000
2,580
5,000
360
5,000
-
-
-
-
-
-
1,508
6,498
5,020
35,116
Outgoing
£
875
4,926
517
1,580
4,429
470
-
479
2,512
12
1,294
3,562
2,983
-
745
6,353
-
4,214
210
6
3,000
-
1,440
-
39,607		 2023
Total
funds
£
5,000
150
3,000
1,000
2,580
5,000
360
5,000
-
-
-
-
-
-
29,634
43,759
29,362
124,845
Transfers
£
-
4,800
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
4,800		 2022
Total
funds
£
4,920
300
3,000
9,000
-
2,500
-
-
9,993
1,946
2,500
2,430
500
500
27,331
13,139
8,184
86,243
Balance c/f
£
1,594
-
-
-
3,041
9,780
61
1,951
-
3,303
1,414
1,043
1,514
450
3,698
2,900
2,350
7,136
240
-
-
2,580
3,560
5,000
51,615

10

Freedom4Girls UK

Notes to the accounts continued

for the year ended 31 March 2023

3 Restricted funds continued

Purpose of restriction

Fund name

Royal Society of RSA Uganda Project Delivery

Upscaling the provision of reusable period packs in Kilifi, Kenya. For menstrual health education and product provision. The transfer was from unrestricted funds to support project costs. For menstrual health education and product provision.

Corporate Social Responsibility Uganda Edith Maud Trust St James Place UK Project Delivery

Period pad sewing workshops in Uganda. For Sewing workshops. For UK menstrual health education and menstrual awareness campaigns and reusable pad sewing workshops and product provision. Towards the Black Women’s Menstrual Health Project.

Black Women's Menstrual Health Hey Neighbour Awards For All Make The Switch

Hey Neighbour Towards community sew-a-pad workshops. Awards For All Towards community sewing workshops in Leeds. Make The Switch Make the Switch Campaign work to encourage the use of reusable period products. Co-op Community Fund For sewing workshops Hey Girls Make the Switch Campaign work to encourage the use of reusable period products. Masons To fund delivery of a project designed to campaign for and create environmentally friendly period products LCC MICE Towards general organisational work UK Education Make the Switch Campaign work to encourage the use of reusable period products. Rentokil Initial For UK education UK Product Provision For UK menstrual health education and menstrual awareness campaigns and reusable pad sewing workshops and product provision. Leeds City Council General organizational work. Unite Bradford Product provision in Bradford. NHS CCG Assembly and distribution of well-being packs within Leeds. Rainer and Doreen Burchett For menstrual health education and product provision in Kenya. Charitable Foundn. Scurrah Wainwright Towards core costs. Hey Girls UK funding Make the Switch Campaign work to encourage the use of reusable period products. Unity in Poverty ActionTowards the costs of delivering period and Hygiene products to those in Welfare Support Fund need in the Leeds area.

4 Trustee expenses

No trustee received any expenses during this year or the previous year.

5 Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

11

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Freedom4Girls UK Year end adjustments Accounting period: Completed by: Sarah Coates 1-Apr-22 31-Mar-23
Year end adjustments Initial amount Notes / comments Fund client software Adjustments already in Additional adjustments Final figures for accounts
Current assets Fraction Amount This yr Last yr
Stock
- - -
Debtors
Amounts owed by subsidiary company Client software accounts receivable - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Prepayments - - - -
Van Insurance 1,975.00 13.12.2022 - 12.12.2022 St James Place:St James Place Van funds 1,398.96 1,398.96 - - - - - - - - - -
Accrued income - 1,398.96 1,398.96 -
Other debtors Grants receivable - - - - - - - - - - - - - - - -
Funds held by payroll co. Overpaid PAYE / NI VAT receivable Staff advances / loans etc - - - - - - - - - - - - - - - -
Current liabilities Accruals for grants payable - - - - -
Bank loans repayable within 1 yr - link to scheduleCreditors Per loan schedule Client software accounts payable - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Amounts owed to subsidiary companyAmounts received on account for contracts / performance related grantsAccruals - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Deferred income - up t 1 yrTaxation and social securityOther creditors WYCAS If deferring a grant longer than 1 yr - start with the whole grant balance in this section and deduct the portion relating to future years and link to the long term section below. PAYE & NI if paid by client VAT if VAT registered - - - 1,080.00 1,080.00 - - 1,080.00 1,080.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 660.00 660.00 - -
Pensions if paid by client - - - - - - - - - - - - - - - -
Long term liabilities Bank loans - link to schedule
Deferred income - more than 1 yrOther long term liabilities Per loan schedule - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
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Freedom4Girls UK Management letter issues for the accounting period 1 April 2022 to 31 March 2023.

Please take some time at your next meeting to consider the following issues arising from our work.

Priority 1 issues must be addressed promptly, providing evidence that they have been actioned provided for the next accounting year. Priority 2 issues are good practice and will improve your organisation's financial management systems. Priority 3 issues are for your information or requests from WYCAS.

Support to action any of these points is available from WYCAS.

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Priority
Issue Recommendation / Tips for improvement (1=High)
Approval and signing the accounts - As trustees you are required to Please have a careful read through the accounts and make sure
approve and sign the accounts, including the trustees annual report. you are happy with the text and the figures. We encourage you to
pay particular attention to the balances on the restricted funds note 3
(if there is one) and also on the commentary about the reserves in
the trustees annual report.
Pages to sign Please sign pages 5 and 8 in black ink
Compliance with your governing document - Whilst there are no If you are thinking about any significant change in your activities or
specific issues arising from the independent examination, we are engaging a trustee or a close relative to do some work for the
using this opportunity to remind trustees to have an understanding of charity, the governing document is the first place to check to see
their own charity's rules - ie. the constitution, trust deed or what is possible.
3
memorandum and articles of association. Please ask your fellow We would also encourage trustees to refer to the Charity
trustees if you have not had access to the governing document. Commission's guidance for more general information about your
responsibilities. This is a really helpful guide and is very user
friendly. It can be found here:
The Essential Trustee - Charity Commission Guidance
Filing deadline for CIOs. As the organisation is a CIO you must 31 January 2024
complete an online annual return and upload pdf accounts via the
Charity Commission website by the date shown opposite. Do not
scan your signed accounts, please use the pdf accounts that we sent
you after the accounts were approved which show the name of the
person who signed the accounts and the date signed.
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Please remember to update the Charity Commission when trustees The charity register details must be up-to-date at all times.
join or leave the charity.
1
Please remember to complete the WYCAS online survey. See link on management letter or request a printed copy from your
3
community accountant.
Minutes I have a small amount of information in relation to minutes of
meetings, but suggest going forward that your what’s app
messages are somehow summarised in document, so everyone
can see these discussions have taken please, and they can be
referred back to in each meeting and also need to be used as part
of the examination process for us.
2
Minutes of meetings are important legal documents as they provide
evidence of decision making, management of any conflicts of
interest and demonstrate how the charity is managed. It is also
important that trustees are able to review and approve previous
meeting's minutes at the beginning of the current meeting.
Objects showing on the Charity Commission website - Last year we If the Charity Commission have received and approved your most
pointed out that these were missing the last 3 items from your recent amended constitution, and that constitution has the full
objects. objects in it then you need to contact the Commission to get them 2
to update the record. You can call them on 0300 066 9197 to ask
them how best to do that.
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