Gwealan Tops Adventure Playground
A Charitable Incorporated Organisation
Charity No. 1177542
Company No. CE013529
Trustees' Report and Unaudited Accounts
31 March 2022
Synergy Accounting 6 Deer Park Close Teignmouth Devon TQ14 9HQ
Gwealan Tops Adventure Playground
CONTENTS
| Pages | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees Annual Report | 2-5 |
| Independent Examiners Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9-15 |
Gwealan Tops Adventure Playground
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. CE013529
Charity No. 1177542
Registered Office
Gweal an Top School Lane Redruth Cornwall TR15 2ER
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
Elizabethe Williams Catriona Venner De Cortez Joanna Howard Karl Gaunt Elizabeth Barrett Margaret Tremayne
Key Management Personnel
Play Project Administrator Playground Manager Playground Manager
Kerry Raymond Bridget Handscomb John Fitzpatrick
Accountants
Synergy Accounting 6 Deer Park Close Teignmouth Devon TQ14 9HQ
Bankers
Co-operative Bank 7/8 St Nicholas Street Truro Cornwall TR1 2RL
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Gwealan Tops Adventure Playground
OBJECTIVES AND ACTIVITIES
The objects of the charity are to promote the education, physical and emotional development, in particular but not exclusively of children and young people through the provision of free, inclusive adventure play opportunities and community facilities.
Ensuring our work delivers our Aims:
Gwealan Tops Adventure Playground reviews its aims, objectives and activity throughout the year to ensure that they are developed in accordance within our stated charitable purposes.
How our activities deliver public benefit:
Our charitable activities focus on providing access to high quality and inclusive play and development opportunities. We do this through our own delivery, work with partners and by managing the community building which provides a venue for a wide range of charities working with children, families and local residents including those from vulnerable groups. Play is a vital part of any childhood and has proven developmental, educational, physical, social and emotional benefits. We serve some of the most disadvantaged communities in Cornwall where these benefits can have the potential to have the greatest impact. We have referred to the guidance contained in the Charity Commission’s general guidance on public when reviewing our aims and objectives and in planning our future activities.
Safeguarding:
Gwealan Tops AP has a Safeguarding Policy and Procedures in place. There is a Designated Safeguarding Officer and a named trustee officer for this role who are trained to Level 4 in Safeguarding .
All freelance playworkers and staff must undertake enhanced DBS checks and receive a minimum of Level 1 Safeguarding training. Any staff working with children must complete a minimum of Level 2. Any volunteers engaged in regulated activity will also carry out an enhanced DBS check and receive a minimum of Level 1 Safeguarding training.
ACHIEVEMENTS AND PERFORMANCE
The focus of our work:
Our main purpose continues to be delivering children’s and young people’s services and facilitating high quality play opportunities. The prime focus of our playground is the cocreation of a space where all children can play in their own way. The approach is based on the principle that play is a fundamental right, vital for life and a process that children naturally engage in and is central to their well-being and enjoyment of their childhood.
During term-time we are open for unaccompanied children aged 7 to 16 after-school on Tuesday, Wednesday, Thursday and Friday and Saturday afternoons, once a registration form has been completed, and on weekdays Monday to Friday during school holidays. All play sessions are free to ensure inclusion and we operate 5 days a week and 50 weeks a year. We also run a Youth Club for young people aged 13 to 18 years of age.
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We have 1370 registered children, with 2700 attendances during the 2021 summer and nearly 10,000 total attendances throughout the year. In 21/22 through fundraising, grant giving, and donations our volunteers served over 2000 free meals during the school holidays, supporting our commitment to poverty proofing. Throughout the year we provide food for any child attending the playground and provided over 1400kgs of fruit and 400kgs of bread during our after-school club sessions. We are situated in a community that is in the top 10% of deprived areas. Just under half of our users are girls. Over 17% have a diagnosed disability or Education, Health & Care Plan in place or pending. Wheelchair users can access most of the area and the stage, toilets (with hoist) and adapted trikes.
The impact of the adventure playground is many and varied. Children who attend regularly are more physically active and skilled practically; more able to work collaboratively with their peers and adults; more attentive and able to focus; exhibit improved social interaction skills; report improved relationships with their families and at school; and overwhelmingly report feeling happier, more optimistic and that they have more friends. Our playground is a safe space where they can talk, or not talk if they prefer, and know that they are always welcome and always valued. They can also prove their prowess in things that may not be valued elsewhere – here they can jump the highest, hide the best, make the most exciting thing from a box or grow the biggest carrots. The playground not only benefits children but also has a much wider impact – it benefits their siblings, their parents, and their peers at school and the local community. It also promotes a shared understanding across the community of the importance of time to play and to enjoy being a child.
Our staff are a regular source of support for children and families beyond school. We engage in a unique way based on their choice with children and have links to a wide range of agencies if needed. We have a core group of very regular attenders of whom many are children with identified additional support needs, including behavioural and educational. Our regular all year round opening times and accessibility week in week out, means that we can offer stable long-term engagement with children and families with staff who are qualified to provide targeted support. This is a child’s space above all and we integrate children’s rights into all aspects of our work, we form relationships that break down many barriers and means we can work differently with vulnerable children.
We are deeply embedded in our local community. Our trustees and staff live there. The children and families that use the playground are from the locality, particularly Redruth but also neighbouring villages, other nearby towns and rural areas. The children who come to the playground attend the local schools and the schools use our playground. We have many wonderful volunteers, including young people, who help with play sessions; people who donate resources; who cook food; who help with gardening or do our plumbing. The volunteers are often family members of children who come but also members of the wider community including the nearby primary schools, local businesses and the town council.
In addition to the core play provision, we offer a range of what can be termed added value provision which results from the ability of the playground to act as focus for contact not only with younger children, but also older, teenage users and their parents and carers. This year we ran 37 ‘Cubs in the Wild’ sessions, our outdoor playgroup for parents and toddlers. We have close contact with the Home Education community and as well as promoting the use of
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Gwealan Tops Adventure Playground
the playground as a place where children can meet, we provided 71 Science Club sessions. Continuing to reach out to fathers, grandfathers and male carers who may have spent more time than ever at home looking after their children during the Covid-19 lockdown we decided to carry on with our Dads and Kids Breakfast Club and ran 10 monthly sessions attracting 45 male carers and over 70 children.
We have close contact with schools, health centres, local authority colleagues, youth and community organisations locally and further afield.
The majority of our founder members are still actively involved as trustees in the new incorporated charity. They have been joined by new members who are parents and local residents with a wide range of skills, knowledge and experience. They have an equally strong commitment and bring new ideas, skills and perspectives to the board. We receive regular and on-going support from Redruth Town Council and the former Mayor has both volunteered and holds a non-voting seat on the board as does another Redruth Councillor who is also a Cornwall Councillor.
This year office rooms have been leased to Home Start Kernow, CEDA (Cornwall English & Dramatic Arts) and RIO (Real Ideas Organisation), as well as to a wide range of other partners who have used our venue to deliver services for children and vulnerable people or for professional development. These include Carefree Cornwall, CN4C (Cornwall Neighbourhoods for Change), CDSSG (Cornwall Downs Syndrome Support Group), Ignite U, Cambourne and Redruth District Lions, and Redruth Town Council.
FINANCIAL REVIEW
The charity secured a total income of £150,739, in the financial year 2021/22 (£153,390 in 2020/21). Of this £38,079 was unrestricted (£41,091 in 2020/21). Unrestricted income supports the sustainability of the organisation and goes towards the costs of running the building and maintaining our reserves.
Reserves Policy: As a small charity reliant on grants and donations we are committed to maintain a level of reserves that covers a quarter of the organisation’s annual costs and any anticipated liabilities if future funding is not forthcoming. This currently stands at £37,000 and is reviewed regularly by the Board of Trustees.
PLANS FOR THE FUTURE
The policies and procedures of the organisation have been updated and created more effective practices. In particular the new finances, risk management, safety and administrative systems introduced are showing improvements and the existing good practice will be further enhanced and embedded in the coming year.
Reviewing and improving staff and volunteer procedures to support recruitment, retention and best practice is continuous. Changes to meet new legislation, value for money, effectiveness and quality standards have been identified and will be updated.
A new approach to fundraising with more activities to attract future grants will be a key priority this year. We will be seeking additional expertise and hoping to gain support from a
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Gwealan Tops Adventure Playground
range of funders to help secure some long term income to build on our major successes in the last few years and to meet the ever increasing demand for the services we offer.
Our commitment to meeting the food needs of children and families locally will also be a top priority especially in the school holiday periods. We will increase the opportunities offered and build on our good reputation and partnership working to support the local community. Support for children with additional needs is an integral part of this work.
We have introduced a more robust inspection and maintenance regime to monitor the play site and structures. Ensuring we continue to meet high standards of Health and Safety is vital and the need for skills and resources to maintain, repair and develop the site is of high importance. Staff and trustee training plus investment are integral to this.
Our trustees are committed to continuous improvement and will undertake new skills audits as part of reviewing and strengthening the organisation’s capacity. The staff and trustee team will and continue to build on their already strong links locally, regionally and nationally.
STRUCTURE GOVERNANCE AND MANAGEMENT
Gwealan Tops Adventure Playground is a charitable incorporated organisation (CIO) registered on 14/03/2018 (Charity number 1177542) and took over the work of the unincorporated charity called Gwealan Tops (Charity number 11444060) that was set up in 2010 from 1[st] April 2018. It is governed by a CIO constitution.
Recruitment of Trustees:
The organisation has in place a policy for the recruitment of Trustees that outlines the procedures for identifying potential trustees; vetting; support, induction and training; code of conduct including conflict of interests; and disciplinary and grievance. Trustees are required to sign a declaration to confirm they are legally allowed to act as a trustee and are screened through DBS and references.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable theme to ensure that financial statements comply with Companies Act 2006. The Trustees are responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the independently examined unaudited financial statements of the charity for the year ended 31 March 2022.
Signed on behalf of the board Elizabethe Williams (Chair of Trustees) 23 December 2022
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Gwealan Tops Adventure Playground
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GWEALAN TOPS ADVENTURE PLAYGROUND
Charity number 1157843 Company number 08978334
I report to the trustees on my examination of the financial statements of Safer Stronger Communities (the charity) for the year ended 30 April 2022.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act;
or
2 the financial statements do not accord with those records;
or
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Signed
Date 23/12/22
Koreen James – Fellow of the Association of Accounting Technicians (FMAAT) Synergy Accounting 6 Deer Park Close Teignmouth Devon TQ14 9HQ
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Gwealan Tops Adventure Playground
Statement of Financial Activities for the year ended 31st March 2022
| Notes Income and endowments from: Donations and Legacies 4 Charitable Activities 5 Investments 6 Total Income Expenditure on: Charitable activities 7 Total expenditure Net income 8 Transfers between Funds Net income before other gains/(losses) Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Funds 2022 £ 5,386 33,346 9 38,741 52,724 52,724 (13,983) 8,377 (5,606) 61,089 55,483 |
Restricted Funds 2022 £ - 111,998 - 111,998 117,052 117,052 (5,054) (8,377) (13,431) 42,358 28,927 |
Total Funds 2022 £ 5,386 145,344 9 150,739 169,776 169,776 (19,037) - (19,037) 103,447 84,410 |
2021 £ 1,564 151,772 54 |
|---|---|---|---|---|
| 153,390 | ||||
| 142,462 | ||||
| 142,462 | ||||
| 10,928 - 10,928 92,519 |
||||
| 103,447 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
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Gwealan Tops Adventure Playground
Balance sheet as at 31st March 2022
| Notes Tangible assets 10 Current assets Debtors and prepayments Cash at bank and in hand Current liabilities Creditors: amounts falling due within 12 months 11 Net Current assets Total assets less current liabilities Restricted funds 12 Restricted Income funds Unrestricted funds 12 General funds Designated funds Total funds |
2022 £ 9,264 - 75,996 75,996 850 75,146 84,410 28,927 38,079 17,404 84,410 |
2021 £ 9,815 - 97,603 |
|---|---|---|
| 97,603 (3,971) |
||
| 93,632 | ||
| 103,447 | ||
| 42,358 41,091 19,998 |
||
| 61,089 103,447 |
For the year ended 31st March 2022
The company was entitled to the exemption from audit under section 477[2] of the Companies Act 2006
The members have not requested the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the act with respect to accounting records and for the preparation of the accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small company regime.
Approved by the board on 23 December 2022 and signed on its behalf by
Elizabethe Williams (Chair of Trustees) on 23 December 2022
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Gwealan Tops Adventure Playground
NOTES TO THE ACCOUNTS
(1) Principal Accounting Policies
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.
(a) Basis of preparation
The charity constitutes a public benefit entity as defined by FRS 102. The financial
statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 2nd edition the Charities Act 2011 and the Companies Act 2006.
The financial statements have been prepared under the historical cost convention.
(b) Fund accounting
[i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
[ii] Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.
[iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor
or through the terms of an appeal.
(c) Income
Income is included in the statement of financial activities when the charity
is entitled to the income and the amount can be quantified with reasonable accuracy. The
following specific policies are applied to particular categories of income.
[i] Income received by way of grants, donations and gifts is included in full
in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
[ii] Donated services and facilities are included at the value to the charity where this can be quantified.
[iii] The value of services provided by volunteers has not been included in these accounts.
[iv] Investment income is included when receivable.
[v] Income from charitable trading activity is accounted for when earned.
[vi] Income from grants, where related to performance and specific deliverables,
are accounted for as the charity earns the right to consideration by its performance.
(d) Expenditure
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered
[i] Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
[ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them [iii] All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
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Gwealan Tops Adventure Playground
NOTES TO THE ACCOUNTS
(e) Fixed assets
Tangible fixed assets costing £250 are recorded at cost , then are written off over the expected useful life of the asset -
Office Equipment 25% straight line basis
Plant & Equipment 25% straight line basis
(f) Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade disount. Prepayments are valued at the amount prepaid net of any trade dicounts.
(g) Trade and other creditors
Short term creditors are measured at transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount oafter allowing for trade discounts.
(h) Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is one under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payment obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown as accruals in the balance sheet.
(i) Statement of cash flows
The company is exempt from preparing a statement of cash flows on the grounds that it is a small charity.
(2) Status
Gwealan Tops Adventure Playground is a registered charity [No.1177542]
and is also a company limited by guarantee [CE013529] as such there are no shareholders
(3) Statement of Financial Activities - prior year
| Income Income and endowments from: Donations and legacies Charitable activities Investments Total Income Expenditure Charitable activities Total expenditure Net income |
Unrestricted Funds 2021 £ 1,564 35,100 54 36,718 31,905 31,905 4,813 |
Restricted Funds 2021 £ - 116,672 - 116,672 110,557 110,557 6,115 |
Total Funds 2021 £ 1,564 151,772 54 |
|---|---|---|---|
| 153,390 | |||
| 142,462 | |||
| 142,462 | |||
| 10,928 |
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Gwealan Tops Adventure Playground
NOTES TO THE ACCOUNTS
| Transfer between funds Reconciliation of funds Total funds brought forward Total funds carried forward |
4,586 51,690 61,089 |
(4,586) 40,829 42,358 |
- 92,519 |
|---|---|---|---|
| 103,447 |
| (4) Income from donations and legacies (5) Income from charitable activities Unrestricted £ Grant Income: Big Lottery Arts Council HAF Tesco Cornwall Council LPCD HMRC Furlough Primary Purpose Trading : Rental Income 11,672 Solar Panels - Other charitable income 27,060 38,732 |
Total Total 2022 2021 £ £ 5386 1564 5386 1564 Restricted Total Total 2022 2021 £ £ £ 78,870 78,870 73,476 824 824 7,416 25,784 25,784 - - - 500 2,945 2,945 20,871 790 790 0 2,785 2,785 33,840 11,672 13,378 - 177 - 27,060 2,114 111,998 150,730 151,772 |
Total 2021 £ 1564 |
|---|---|---|
| 1564 | ||
(6) Income from investments
| Total | Total |
|---|---|
| 2022 | 2021 |
| £ | £ |
| 9 | 54 |
| 9 | 54 |
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Gwealan Tops Adventure Playground
NOTES TO THE ACCOUNTS
(7) Expenditure
| Charitable activities Waste disposal Health & Safety Play resources Support costs Wages Staff NIC (Employers) Pensions Staff training Travel and subsistence Rent and rates Light,heat and power Insurance Repairs and renewals Telephone and fax Printing,postage and Stationery Subscriptions Sundry expenses Cleaning Marketing and promotion Consultancy fees Legal and professional fees Depreciation Governance costs Accountancy fees Independent Examination of the charity's accounts (8) Net income before transfers This is stated after charging: Depreciation of fixed assets |
Charitable activities £ 1,067 678 4,119 117,595 9,779 4,905 1,586 24 - 715 2,794 6,498 651 1,008 341 110 - 6,110 670 132 8,988 1,156 850 169,776 2022 £ 8,988 |
Total 2021 £ 1,315 633 5,631 98,630 - 3,178 3,377 119 - 840 2,794 4,721 740 485 372 159 4,342 2,671 - 39 10,314 1,227 875 142,462 2021 £ 10,314 |
|---|---|---|
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NOTES TO THE ACCOUNTS
| (9) Employee information Number of employees No employee received emoluments of more than £60,000. The average monthly number of employees during the year were average head count. Salaries and wages Employers NI Pension costs Key management personnel The total employee benefits of key management personnel (10) Tangible fixed assets Cost or revaluation As at 1st April 2021 Additions As at 31st March 2022 Depreciation and impairment At 1 April 2021 Depreciation charge for the year 31st March 2022 At 31st March 2022 Net book values At March 2022 At March 2021 (11) Creditors Falling due within 12 months Trade creditors Taxes and social security Other creditors Accruals and deferred income |
calculated on Office Equipment £ 2,883 - 2,883 2,135 374 2,509 374 748 |
2022 17 £ 117,595 9,779 4,905 132,279 £ 45,713 Plant and Equipment £ 45,943 8,437 54,380 36,876 8,614 45,490 8,890 9,067 2022 £ - - - 850 850 |
2021 14 £ 98,630 - 3,178 101,808 £ 42,597 Total £ 48,826 8,437 57,263 39011 8,988 47,999 9,264 9,815 2021 £ 219 - - 3,752 3,971 |
|---|---|---|---|
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NOTES TO THE ACCOUNTS
(12) Movements in funds
| Restricted funds HAF IWill Big Lottery Postcode Lottery Arts Council HMRC Furlough Cornwall Council Learning Partnership Total Unrestricted funds General funds Designated funds Long term reserves Capital Stuarts fund Total funds |
Balance at 1st April 2021 £ - 4,960 28,612 2,254 6,532 - - - 42,358 41,091 8,200 9,815 1,983 19,998 103,447 |
Income 2022 £ 25,784 - 78,870 - 824 2,785 2,945 790 111,998 38,741 - - - - 150,739 |
Expenditure 2022 £ (10,609) (4,960) (88,437) (1,068) (5,458) (2,785) (2,945) (790) (117,052) (41,753) - (8,988) (1,983) (10,971) (169,776) |
Transfers 2022 £ (4,593) - (700) (1,186) (1,898) - - - (8,377) - - 8,377 - 8,377 - |
Balance at 31st March 2022 £ 10,582 - 18,345 - - - - - |
|---|---|---|---|---|---|
| 28,927 | |||||
| 38,079 8,200 9,204 - |
|||||
| 17,404 | |||||
| 84,410 |
Purposes and restrictions in relation to the funds: Restricted funds: Cornwall community Foundation Iwill Sisterhood Project HAF Holiday Activities Fund Big Lottery Core fundng from National Lottery Postcode Lottery Funds to provide additional resources for young people Arts Council BigRead Fest project HMRC furlough Government grant for staff salaries Cornwall Council Youth Grant Choice n challenge award Learning Partnership Covid funding
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NOTES TO THE ACCOUNTS
Designated funds: Long Term Reserves A reserve considered prudent by the trustees to be kept separately to usual working capital Capital Fund to comply with the charity SORP relating to funds used to purchase capital. This matched to depreciation annually. Stuarts fund In memory of Stuart Lester for a new publication supporting learning through play.
(13) Analysis of net assets between funds
Unrestricted Restricted Total funds funds £ £ £ Fixed Assets 9264 - 9,264 Net current assets 46219 28927 75146 55483 28927 84410
(14) Trustees information
Trustees remuneration and expenses
£ £ - -
The trustees received no remunerations and were not involved in any related party transaction.
(15) Related party disclosures
Controlling party
The organisation is controlled by the trustees (shown on page 2) and no single party controls the company.
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