## **Gwealan Tops Adventure Playground** A Charitable Incorporated Organisation ## **Charity No. 1177542** **Company No. CE013529** **Trustees' Report and Unaudited Accounts** **31 March 2021** Cornwall Community Accountancy Service The Elms, 61 Green Lane Redruth Cornwall TR15 1LS **Gwealan Tops Adventure Playground CONTENTS** ||Pages|| |---|---|---| |Trustees' Annual Report|2 to 6|| |Independent Examiner's Report||7| |Statement of Financial Activities||8| |Balance Sheet||9| |Notes to the Accounts|10 to|18| Page 1 ## **Gwealan Tops Adventure Playground TRUSTEES ANNUAL REPORT** ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Company No. CE013529** ## **Charity No. 1177542** ## **Registered Office** Gweal an Top School Lane Redruth Corwnall TR15 2ER ## **Directors and Trustees** The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year: Catriona Venner De Cortez Elizabethe Williams Joanna Howard Karen Bode (Resigned 15 September 2020) Stephanie Bado (Resigned 15 September 2020) Victoria Strugnell (Resigned 18 May 2021) ## **Key Management Personnel** Play project administrator Kerry Raymond Playground manager Bridget Handscomb Playground manager John Fitzpatrick ## **Accountants** Cornwall Community Accountancy Service The Elms, 61 Green Lane Redruth Cornwall TR15 1LS ## **Bankers** Co-operative Bank 7/8 St Nicholas Street Truro Cornwall TR1 2RL Page 2 **Gwealan Tops Adventure Playground TRUSTEES ANNUAL REPORT** The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2021. ## **OBJECTIVES AND ACTIVITIES** The objects of the charity are to promote the education, physical and emotional development, in particular but not exclusively of children and young people through the provision of free, inclusive adventure play opportunities and community facilities. ## Ensuring our work delivers our Aims: Gwealan Tops AP reviews its aims, objectives and activity throughout the year to ensure that they are developed in accordance within our stated charitable purposes. ## How our activities deliver public benefit: Our charitable activities focus on providing access to high quality and inclusive play and development opportunities. We do this through our own delivery, work with partners and by managing the community building which provides a venue for a wide range of charities working with children, families and local residents including those from vulnerable groups. Play is a vital part of any childhood and has proven developmental, educational, physical, social and emotional benefits. We serve some of the most disadvantaged communities in Cornwall where these benefits can have the potential to have the greatest impact. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims & objectives and in planning our future activities. Safeguarding: Gwealan Tops AP has a Safeguarding Policy and Procedures in place. There is a Designated Safeguarding Officer and a named trustee officer for this role who are trained to Level 4 in Safeguarding . All playworkers (freelance, workers or employed) and staff must undertake enhanced DBS checks and receive a minimum of Level 1 Safeguarding training. Any staff working with children must complete a minimum of Level 2. Any volunteers engaged in regulated activity will also carry out an enhanced DBS check and receive a minimum of Level 1 Safeguarding training. Page 3 ## **Gwealan Tops Adventure Playground TRUSTEES ANNUAL REPORT** ## **ACHIEVEMENTS AND PERFORMANCE** The focus of our work: Our main purpose continues to be delivering children’s and young people’s services and facilitating high quality play opportunities. In January 2020 we received a further three-year grant from The National Lottery and had plans to continue to provide our full opening of our 5 day a week, 50 weeks a year service. We offered additional activities to under 5s and their parents/carers, set up the Dads and Kids breakfast club, negotiated gardening opportunities to be opened out for local community and education groups, provided Science Clubs for home educated children and ran cooking sessions for 6-16 year olds. And then the pandemic hit. Our response to the lockdown situation involved major revisions of Health and Safety to incorporate a Coronavirus Strategy. We set up Zoom meetings with staff and trustees and participated in local, regional and national networks. Most of our staff were on furlough during this period but with limited hours we were able to support our local community, schools and vulnerable families by redistributing food, offering family support to help children and ensuring appropriate information was shared. We posted 50 daily play challenges on our social media platforms, offered online Science Club sessions for home educated children and ran a virtual Readfest reaching over 800 people. In July we were able to prepare for re-opening under the ‘new normal’. We visited schools and liaised with similar providers to learn from each other. We had our own outdoor team meeting, and our venue was used by other organisations to meet outside and at social distance. There was a lot of preparation to establish new hygiene and social distancing protocols and introduce new cleaning regimes. We also attending virtual team meetings with social care teams to offer sessions for specific households or children who were under stress or vulnerable. We delivered a full summer programme running sessions for six bubbles of fifteen children on five days a week over the school holiday period from the end of July to the beginning of September. The children and young people warmly embraced the opportunities this gave them – re-establishing friendships, making new relationships, experiencing the freedom and space to play which had been so sorely missed. Children need to play and this was demonstrated now more than ever. It helps them make sense of the world around them, explore possibilities and develop their resilience. We have published a small, illustrated book called ‘Strange Times’ capturing the experiences of Summer 2020 on the playground. From September we ran five day a week services which also helped with the settling in period for children returning to their old schools or transitioning from primary to secondary school. The playground is a safe place to talk, play, express emotions, have respite and recovery from other stresses – the children and their families told us how important their time spent at GTAP has been to coping with the challenges they are facing. At a time when most services were closed including schools, we were open and able to operate outdoors under government guidelines. Throughout August, September, and October we delivered numerous sessions and had success with our new Dads and Kids Breakfast Club, Cubs in the Wild, Science Club, Mural Project and Outdoor Youth Club. Unfortunately, November saw another lockdown and again we redistributed food and maintained contact with individuals and groups through online communication. On return in December the sessions, and especially the Outdoor Youth Club, proved popular and vital to children and young people’s well-being. On New Year’s Eve nearly 50 children and young people came to a special play session to say goodbye to 2020 and joined in with a campfire where messages and artefacts were burned in acknowledgement of the events of the past year. Page 4 ## **Gwealan Tops Adventure Playground TRUSTEES ANNUAL REPORT** Unfortunately, we then entered another national lockdown. The core Playwork Team worked under Covid-safe protocols, updated and carried out risk assessments and fully checked the site, buildings, equipment, resources and structures. During this period staff and trustees undertook continuous professional development including distant learning qualifications, reflective practice networks, team sessions on Zoom and online short courses. The data systems were redeveloped and a new online registration system launched at the end of March. This ensured that the playground was ready for both the annual safety inspection and the anticipated re-opening of play services starting with the school Easter holidays in April 2021. Throughout lockdown and during opening periods the charity continued to work with partners who benefit from use of the community building and our outside space. This year office rooms have been leased to Home Start Kernow, CEDA (Cornwall English & Dramatic Arts) and RIO (Real Ideas Organisation), as well as to a wide range of other partners who have used our venue to deliver services for children and vulnerable people or for professional development. These include Carefree Cornwall, CN4C (Cornwall Neighbourhoods for Change), Bingo, Cornwall Amateur Radio Club, CDSSG (Cornwall Downs Syndrome Support Group), IgniteYou, Camborne and Redruth District Lions, and Redruth Town Council. ## **FINANCIAL REVIEW** The charity secured a total income of £153,390, in the financial year 2020/21 (£161,709 2019/20). Of this £36,718 was unrestricted (£25,850 2019/20). This unrestricted income includes Cornwall Council business support grants as well as leases and rental of rooms which constitutes the main regular part of our income and which was substantially reduced during this year. Unrestricted income is used to cover the costs of running the building with a small amount going into reserves to help prepare for the future when we do not have lottery funding. Any additional income is invested in play delivery and resources. ## Reserves Policy: The Committee has established a policy whereby the free unrestricted funds not designated or invested in tangible fixed assets held by the charity should be 3 months of the annual operating costs. This is currently calculated as £35,615 whilst the actual reserve is £41,091 (2020: 25,326.) It has also been agreed that £2,000 was to be reserved to cover the expected cost of utilities yet to be recharged by Cornwall Council due to outstanding difficulties the Council is having in calculating the costs accurately. Cornwall Council have resolved billing for electricity but have yet to resolve gas and water. Due to the uncertainty surrounding this cost no value is shown in the accounts to date. ## **PLANS FOR FUTURE PERIODS** ## Organisational Development: Building on last year’s change of status to become a Charitable Incorporated Organisation (CIO) we have continued to improve the policies and procedures of the organisation and create more effective practices. The finances, risk management, safety & administrative processes have been improved and the existing good practice enhanced & further embedded. The assets and employees of Gwealan Tops were all transferred to the new CIO, new bank accounts established and book-keeping methods upgraded. Page 5 iii,: I'()ii' Cllii-eiit L lii)iale'. c2111)ol bL LC)IiipI. A priorit), t'or the coiiiiiig yeill. IS b?I'VIllLI' Pi11'1iiLI-.%Iiiii ii'i)I'k' Illbl. L STRUCTLIRE, GOI'ERfi'ANC".Tr. AYD IMIlNIlC:I,- Gii'¢alaii l ops AdiJcIiliii'c Playgii'ouiid IS il ¥liai'il&ibl¥ I IILL)I'I)Ill'&ilLcl ()I'¥ Marcli 2018 tliai OT) 141 Api-jl ?018 1()c)k ovci. tlic Nvoi-k ol. IIIL LIIIIIICC)I'l)i)I"Ili(l Lli'ii'ili, I Il¥Jl:Il:111 .1 i)IlN. registratioi) i)umber 1144060, Iliat ivas sel up iii 201 O. li ib glOVLI'iILd b), constitution. Reciuittiieiil of tiustees-. Gwealan Tops l)as ITI place a policy for the I'eciuitinLiil of Ti'LI.StcL% Iliii1171111iiiL% IIIL Iii'i)LLcIIii'L% Ii)i- idcijtifyiiig polcnlial trustees. veiiiiig. codc ot"coi)duLI aiid ¢1 disLlI)l ili¢lly :IiicI b)I'iiV'IIILL I)i)lii y. Trustees are also required to sigii a decl**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Investments
6
**Total**
**Expenditure on:**
Charitable activities
7
**Total**
Net gains on investments
**Net income**
8
Transfers between funds
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought
forward
**Total funds carried**
**forward**|**Unrestrict**
**ed funds**

**2021**
**£**
1,564
35,100
54|**Restricted**
**funds**
**2021**
**£**
-
116,672
-|**Total**
**funds**
**2021**
**£**
1,564
151,772
54|**Total**
**funds**
**2020**
**£**
3,069
158,577
63| |---|---|---|---|---| ||36,718
31,905|116,672
110,557|153,390
142,462|161,709
131,810| ||31,905
-|110,557
-|142,462
-|131,810
-| ||4,813
4,586|6,115
(4,586)|10,928
-|29,899
-| ||9,399|1,529|10,928
10,928
92,519|29,899
29,899
62,620| ||9,399
51,690|1,529
40,829||| ||61,089|42,358|103,447|92,519| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. Page 8 IIA I.,1 NI( 1,: .5111,: I,:'I' 9.81.fj ).815 C"ui-rt'lll As.%L'ts Ca**from:**
Donations and
legacies
Charitable activities
Investments
**Total**
**Expenditure on:**
Charitable activities
**Total**
**Net income**
Transfers between funds
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought
forward
**Total funds carried**
**forward**|**Unrestricted**
**funds**
**2020**
**£**
3,069

22,718
63
25,850
32,092
32,092
(6,242)
440
(5,802)
(5,802)
57,492
51,690|**Restricted**
**funds**
**2020**
**£**
-
135,859
-
135,859
99,718
99,718
36,141
(440)
35,701
35,701
5,128|**Total**
**funds**
**2020**
**£**
3,069
158,577
63| ||||161,709
131,810| ||||131,810| ||||29,899| ||||29,899| ||||29,899
62,620| |||40,829|92,519| Page 13 ## **Income from donations and** ## **Gwealan Tops Adventure Playground NOTES TO THE ACCOUNTS** ## 4 **legacies** |
**Income from donations and**
**legacies**|||| |---|---|---|---| |Donations and
Legacies|**Unrestricted**
**£**
1,564
1,564|**Total**
**2021**
**£**
1,564
1,564|**Total**
**2020**
**£**
3,069| ||||3,069| ## 5 **Income from charitable activities** |**Grant**
**Income:**
Big Lottery
Arts Council
Tesco
Cornwall Council
HMRC Furlough
UK Youth Fund
Postcode Lottery
Cornwall Community
Foundation
Other grants
**Primary Purpose**
**Trading:**
Rental Income
Lease Income
Solar panels
Other charitable
income
**Income from investments**
Interest on cash
deposits|**Unrestricted**
**£**
-
-
-
19,431
-
-
-
-
-
13,378
-
177
2,114
35,100|**Restricted**
**£**
**Unrestricted**
**£**
73,476
7,416
500
1,440
33,840
-
-
-
-
-
-
-
-
116,672
54
54|**Total**
**2021**
**£**
**Total**
**2021**
**£**
73,476
7,416
500
20,871
33,840
-
-
-
-
13,378
-
177
2,114
151,772
54
54|**Total**
**2020**
**£**
98,429
-
1,000
-
-
7,970
20,000
4,960
3,500
10,700
10,750
1,268
-| |---|---|---|---|---| |||||158,577| |||||**Total**
**2020**
**£**
63| |||||63| 6 **Income from investments** Page 14 ## **Gwealan Tops Adventure Playground NOTES TO THE ACCOUNTS** ## **Expenditure on charitable** 7 **activities** |_Direct expenditure on_
_charitable activities_
Waste disposal
Health & safety
Play resources
_Support Costs_
Wages
Staff NIC (Employers)
Pensions
Staff training
Travel and subsistence
Rent & rates
Light, heat and power
Insurance
Repairs & renewals
Telephone and fax
Printing, postage and
stationery
Subscriptions
sundry expenses
Cleaning
Marketing and
promotion
Consultancy fees
Legal and professional
fees
Depreciation
_Governance costs_
Accountancy fees
Independent
examination of the
charity's accounts
8**Net income before transfers**
This is stated after charging:
Depreciation of owned fixed assets|39
**Unrestricted**
**£**
869
299
136
9,091
-
-
169
119
-
711
-
2,716
529
254
22
-
4,292
1,963
-
10,314
-
382
31,905|-
**Restricted**
**£**
446
334
5,495
89,539
-
3,178
3,208
-
-
129
2,794
2,005
211
231
350
159
50
708
-
-
1,227
493
110,557
**2021**
**£**
10,314|39
**Total**
**2021**
**£**
1,315
633
5,631
98,630
-
3,178
3,377
119
-
840
2,794
4,721
740
485
372
159
4,342
2,671
-
10,314
1,227
875
142,462|636
**Total**
**2020**
**£**
1,027
1,186
11,311
90,083
114
2,332
808
523
911
1,642
2,540
1,877
579
1,005
119
-
3,788
452
300
8,610
1,092
875| |---|---|---|---|---| |||||131,810| |||||**2020**
**£**
8,610| Page 15 **Gwealan Tops Adventure Playground NOTES TO THE ACCOUNTS** |9**Staff costs**
Salaries and wages
98,630
Social security costs
-
Pension costs
3,178
101,808
No employee received emoluments in excess of £60,000.
Trustees received no remuneration, expenses or benefits in kind during
or prior year.
Total employee benefits received by key
42,597
At 31 March 2021
2,135

**Net book values**
At 31 March 2021
748

At 31 March 2020
11**Creditors:**
amounts falling due within one year
-
**2021**

**£**
Trade creditors
219
Other taxes and social security
-
Other creditors
-
Accruals and deferred income
3,752
3,971

management personnel
The average monthly number of full time equivalent
employees during the year was as follows:
**2021**
**Number**
Charitable activities
14
14
10**Tangible fixed assets**
**Office**
**Equipment**
**£**
**Cost or revaluation**
At 1 April 2020
2,135
Additions
748
At 31 March 2021
2,883
**Depreciation and**
**impairment**
At 1 April 2020
2,135
Depreciation charge
for the year
-|9**Staff costs**
Salaries and wages
98,630
Social security costs
-
Pension costs
3,178
101,808
No employee received emoluments in excess of £60,000.
Trustees received no remuneration, expenses or benefits in kind during
or prior year.
Total employee benefits received by key
42,597
At 31 March 2021
2,135

**Net book values**
At 31 March 2021
748

At 31 March 2020
11**Creditors:**
amounts falling due within one year
-
**2021**

**£**
Trade creditors
219
Other taxes and social security
-
Other creditors
-
Accruals and deferred income
3,752
3,971

management personnel
The average monthly number of full time equivalent
employees during the year was as follows:
**2021**
**Number**
Charitable activities
14
14
10**Tangible fixed assets**
**Office**
**Equipment**
**£**
**Cost or revaluation**
At 1 April 2020
2,135
Additions
748
At 31 March 2021
2,883
**Depreciation and**
**impairment**
At 1 April 2020
2,135
Depreciation charge
for the year
-|the current
36,876
9,067
14,697

**Plant &**
**Equipment**

**£**
41,258
4,685
45,943
26,561
10,315||90,083
114
2,332
92,529
44,761
39,011
9,815
14,697
**2020**
**£**
-
1,847
64
875
2,786
**2020**
**Number**
14
14
**Total**
**£**
43,393
5,433
48,826
28,696
10,315| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Page 16 ## **Gwealan Tops Adventure Playground NOTES TO THE ACCOUNTS** ## 12 **Movement in funds** |**Restricted funds:**
**Restricted income**
**funds:**
Cornwall Community
Foundation - IWill
Big Lottery
UK Youth Fund
Postcode Lottery
Arts Council
HMRC furlough
Cornwall Council
Youth Grant
Small Funds
_Total_
**Unrestricted funds:**
**General funds**
**Designated funds:**
Long Term Reserves
Capital
Stuarts fund
_Total_
**Revaluation**
**Reserves:**|**At 1 April**
**2020**
4,960
17,905
7,530
10,434
-
-
-
-
40,829
25,326
8,200
14,697
3,467
26,364|**Incoming**
**resources**
**(including**
**other**
**gains/losses)**
**£**
-
73,476
-
-
7,416
33,840
1,440
500
116,672
36,549
-
-
169
169|**Resources**
**expended**
**£**
-
(62,769)
(5,692)
(5,334)
(884)
(33,840)
(1,538)
(500)
(110,557)
(19,722)
-
(10,314)
(1,869)
(12,183)|**Gross**
**transfers**
**£**
-
-
(1,838)
(2,846)
-
-
98
-
(4,586)
(1,062)
-
5,432
216
5,648|**At 31**
**March**
**2021**
**£**
4,960
28,612
-
2,254
6,532
-
-
-| |---|---|---|---|---|---| ||||||42,358| ||||||41,091
8,200
9,815
1,983| ||||||19,998| ||||||| **Total funds** 92,519 153,390 (142,462) - 103,447 Purposes and restrictions in relation to the funds: Restricted funds: Cornwall Community Sisterhood project Foundation - IWill Big Lottery Core funding from the National Lottery UK Youth Fund Funds to provide additional resources for young people. Postcode Lottery Funds to provide additional resources for young people. Arts Council HMRC furlough Government grant for staff salaries Cornwall Council Choice n challenge award Youth Grant Small Funds Various small restricted funds Designated funds: Page 17 ## **Gwealan Tops Adventure Playground NOTES TO THE ACCOUNTS** Long Term Reserves A reserve considered prudent by trustees to be kept away from usual working capital. Capital Fund to comply with the charity SORP relating to funds used to purchase capital. This is matched to depreciation annually. Stuarts fund In memory of Stuart Lester for a new publication supporting learning through play. ## **Analysis of net assets between** ## 13 **funds** |**Analysis of net assets between**
**funds**||||| |---|---|---|---|---| |Fixed assets
Net current assets|**Unrestricted**
**funds**
**£**
9,815
51,274
61,089
|**Restricted**
**funds**
**£**

-
42,358
42,358||**Total**
**£**
9,815
93,632| |||||103,447| ## 14 **Related party disclosures** ## _**Controlling party**_ The organisation is controlled by the trustees shown on page 2 thus no single party controls the company. Page 18