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2021-12-31-accounts

NOTICE OF ANNUAL GENERAL MEETING

The Annual General Meeting of Louth Churches for Refugees (Registered Charity No. 1177536) will take place in Louth Methodist Church at 7pm on Tuesday 3 May 2022.

Agenda :

  1. Trustees’ Annual Report

  2. Annual Statement of Accounts

  3. Proposed changes to Trustee appointment arrangements

  4. Appointment of Trustees

The Annual General Meeting will be followed by a presentation and discussion with perspectives on the global refugee crisis.

Please note the following information:

Overleaf for information: Minutes of the Annual General Meeting held on Tuesday 27 July 2021.

Minutes of the Annual General Meeting of Louth Churches for Refugees held in Louth Methodist Church at 7pm on Tuesday 27 July 2021

The meeting was chaired by Derek Gibson. 20 members and supporters of the charity were present and apologies for absence had been received from 5 members.

  1. The meeting received the Trustees’ Annual Report and the Annual Statement of accounts for the year ended December 2020 (Proposed: D. Fidler Seconded: A Stratford).

  2. The accounts had been examined by Capella Bookkeeping and the meeting noted a proposal to employ Capella again for the next set of accounts.

  3. Thanks were expressed to Elaine Chafour who had stepped down as a trustee. Three nominations had been received for elected trustee positions and the following were declared elected:

  4. David Fidler

  5. Ros Malyon

  6. Andrew West.

The formal business of the meeting was concluded. The meeting continued with a presentation and discussion on future opportunities for the charity, including the trustees’ proposal to begin the application process for a second family resettlement. The following were among issues raised in discussion:

Trustees’ Annual Report for the period

From: 1 January 2021- 31 December 2021 Charity name: Louth Churches for Refugees Charity registration number: 1177536

Objectives and Activities

Summary of the purposes of
the charity as set out in its
governing document		 The objects of the CIO are to relieve financial hardship for:
a) those seeking refuge from conflict in the Middle East, North
Africa region;
b) those granted refugee status and their dependents living in
Lincolnshire and Louth in particular; and
c) refugee children by the provision of holidays.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 The charity’s main activities during the year have included:
•
Continued support for a resettled refugee family in Louth.
•
Making adjustments to support arrangements when required
as a result of Covid pandemic restrictions.
•
Starting the process of reviewing how support for the family
will evolve into the future in line with the expectations of the
Community Sponsorship programme.
•
Beginning preparations for welcoming a second refugee family
to Louth.
•
Continuing regular communications to raise awareness of the
activities of the charity and the global situation facing
refugees; and encouraging prayer.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit.		 In all of the charity’s work, the trustees have been mindful of the
need to fulfil the charity’s charitable purposes and to work for the
public benefit. They believe that this has been the case, and that
the activities represented by the summary above and in the report
that follows demonstrate both the ways in which Louth Churches
for Refugees has fulfilled its purposes of relieving financial
hardship of those groups specified in its governing document and
that this has been undertaken in a way that is demonstrably for
the public benefit.

1

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 It is now nearly two years since Louth Churches for Refugees
welcomed a resettled Syrian family to Louth as part of the UK
Government’s “Community Sponsorship” programme. We have
an on-going responsibility for the family as we undertook to care
for them until they are fully settled-in. Some of our agreed
sponsorship responsibilities (eg financial) will draw to a close over
the coming months and this made it timely during 2021 to
consider our future plans and opportunities as a charity.
After a pause during the Covid emergency period, the Home
Office Community Sponsorship programme re-opened for
applications during 2021. The needs of refugees from the areas
ravaged by war in Syria/Iraq are continuing - and have escalated
as a result of the pandemic. Jesus’ call to us as we seek to follow
the path of the Good Samaritan in caring for our neighbours
remains insistent: “Go and do likewise”.
Following a period of prayerful consideration during the early part
of the year, the Trustees of Louth Churches for Refugees came to
the view that the charity should make a new application to
participate in Community Sponsorship and to welcome a second
family to the area. Now is the time we need input and assistance
from our existing members and supporters, and to extend our
network of support. There are various actions ahead for which
preparations are now in hand:
•
We need to find another house which will be suitable for the
next family.
•
We need help in putting a Community Sponsorship Application
together and getting the necessary support from local
agencies and authorities.
•
We need help to deepen our connections with local church
communities and to extend support, engagement and
participation in our charity’s work. We also plan to review our
constitutional association with Churches Together in Louth
and District, given its currently dormant status.
•
We need more volunteers to provide practical help for another
family - for example more people to help with English tuition,
education support and help settling into the local community –
we need to widen our charity's connections with local
communities, to encompass support from more organisations
and individuals.
•
We need help to secure the necessary funds.
•
We will need people to pray for us and for God’s blessing on
our plans and efforts.
The trustees of Louth Churches for Refugees are enthusiastic
about the opportunities ahead of us to support another family. We
appreciate any offers of help; contact can be made via our
website athttps://louthchurchesforrefugees.org/about-
us/contact-us. You may also like to follow us on Facebook:
https://www.facebook.com/louthchurchesforrefugees

2

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 In the year, the charity continued to raise funds towards its stated
objectives. Income exceeded expenditure during the year as we
sought to build up funds to support a second family.
Statement explaining the
policy for holding reserves
stating why they are held		 The charity does not hold significant reserves, with all monies
held being required for its immediate charitable work. This is
reviewed periodically by the trustees.
Details of fund materially in
deficit		 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 None

Structure, Governance and Management

Type of governing document Constitution
How is the charity
constituted?		 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Election by members (2 or 3 trustees) Nomination by Louth &
District Churches Together (3 to 5 trustees)

Reference and Administrative details

Charity name Louth Churches for Refugees
Other name the charity uses None
Registered charity number 1177536
Charity’s principal address Louth Methodist Church
Nichol Hill
Louth
LN11 9NQ

3

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for
**whole year **		 Name of person (or body) entitled to
appoint trustee (ifany)
David Fidler Elected bymembers
Derek Gibson Chair Churches Together in Louth and
District
Jane Fletcher Churches Together in Louth and
District
Ros Malyon From 27.7.21 Elected bymembers
Andrew West Elected bymembers

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Derek Gibson


Chair
17 March 2022
17 March 2022

4

The Treasurer Louth Churches for Refi Louth Methodist Church Nichol Hill LfJJth LN119NQ Independent oxamln•Vs report to tho InMtees of Loulh Churches for Refugees Charity) for the ￿ errfled 31 December 2021. Responsibllllles and basls of report accordan￿ with the reqwrwnents of the thrilm Ad 2011 (the Ad). I report in respe( of my examinalion of the Chl￿S accounts caTried out under seclion 145 of the 2011 Act and in carrying (xrt my examination I have foUNed all the applicable Directions given by the Charity Commission under seL#ion 1445)(b) of the Ad. I have corn￿eted my examtnali<m. I confirm that material mattets have come lo my attention in which attention should be dfawn in this report in order to enable a wNlerstanding of the Keith May ACMA CG Qualified memt*r of the Chartwed IT￿tib￿ of Managanert A(xourtsnts Keth May AccountirvJ SwvKes Aura Business Centre Heath Road Skegness Lincolnshire PE25 3SJ 3 March 2022

Louth Churches for Refugees Louth Churches for Refugees Louth Churches for Refugees No (if any) No (if any) No (if any) CC16a
For the
period from		 01/01/2021 To 31/12/2021
Section A Receipts and payments
A1 Receipts Unrestricte
d funds
to the
nearest
£
629
20,141
-
7,188
-
-
-

27,958
-
-
-
27,958
7,800
516
1,219
8,918
1,428
404
994
-
-
21,279
-
-
-
21,279
6,679
s -
-		 Restricted
funds
to the
nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 Endowmen
t funds
to the
nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-

-
-
-		 Total funds
to the
nearest £
-
629
20,141
-
7,188
-
-
-
27,958
-
-
-
27,958
7,800
516
1,219
8,918
1,428
404
994
-
-
21,279
-
-
-
21,279
6,679		 Last year
to the
nearest £
Regular Giving -
Event Donations 629 -
Specified Giving 20,141 -
Gift Aid - -
Family's Benefits 7,188 -
- -
- -
-
 -
~~Sub total (Gross income for~~
AR)
27,958		 -
A2 Asset and investment
sales, (see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-

Charitable Expenditure - Rent		 7,800 -
Charitable Expenditure - Utilites 516 -
Charitable Expenditure Computers 1,219 -
Charitable Expenditure Education 8,918 -
Charitable Expenditure - Loan 1,428 -
Charitable Expenditure Holiday 404 -
Charitable Expenditure Other 994 -
- -
- -
**Sub total ** 21,279 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between fund
A6 Cash funds last year end
CCXX R1 accounts (SS)
-
6,679 -
-		 6,679 -
s - - - - -
- -
1		 - - -
20/03/2022

Cash funds this year end 6,679 - - 6,679 -

CCXX R2 accounts (SS)

20/03/2022

2

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds
CCXX R3 accounts (SS)		 Details
Details
Total cash funds
(agree balances with
receipts and payments
Details
Details
Details
3		 Unrestricte
d funds
to nearest
£
-
-
-
-
~~Agreement~~
Error
Unrestricte
d funds
to nearest
-
-
-
-
-
-
Fund to
which
asset
belongs
Fund to
which
asset
belongs
Fund to
which
liability
relates		 Restricted
funds
to nearest
£
-
-
-
-
OK
Restricted
funds
to nearest
-
-
-
-
-
-
Cost
(optional)
-
-
-
-
-
Cost
(optional)
-
-
-
-
-
-
-
-
-
Amount
due
(optional)
-
-
-		 Endowme
nt funds
to nearest
£
-
-
-
-
OK
Endowme
nt funds
to nearest

-
-
-
-
-
-
Current
value
(optional)
-
-
-
-
-
Current
value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
3 - 20/03/2022

- Signed by one or two trustees Date of Signature Print Name on behalf of all the trustees approval

CCXX R4 accounts (SS)

20/03/2022

4

Louth Churches for Refugees

Proposed Changes to Trustee Appointment Arrangements

  1. The constitution of Louth Churches for Refugees requires a minimum of 4 and a maximum of 8 trustees to oversee the work of the charity.

  2. Trustee appointments are made through a combination of direct election and nomination from Churches Together in Louth and District.

  3. As currently drafted, the constitution allows for up to 3 elected trustees and up to 5 nominated trustees.

  4. The balance in favour of nominations by Churches Together in Louth and District was appropriate at the foundation of Louth Churches for Refugees and as the charity settled into its operation

  5. Since Louth Churches for Refugees is now an established and active charity, and bearing in mind the relative inactivity within Churches Together in Louth and District over recent years, we would like to re-balance the trustee appointment arrangements to allow for up to 6 elected trustees and up to 2 nominated trustees, retaining the nominations link with Churches Together in Louth and District.

  6. If this proposal is agreed, the relevant section of the constitution 12 (3) would be amended as shown below:

~~Not less than 2 nor more than 3 elected trustees~~

~~Not less than 3 nor more than 5 nominated trustees~~

No more than 6 elected trustees

No more than 2 nominated trustees.

  1. No change is proposed to the requirement for a minimum of 4 trustees to oversee the charity.

  2. Churches Together in Louth and District have been made aware of this proposal.

Trustees of Louth Churches for Refugees March 2022