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2021-12-31-accounts

Annual Report For 2021

Bedhampton Community Centre

Registered Charity 1177531

Contents

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End of 2022 Extension Update

Slow progress is still happening with the extension. The quotes we’ve had for building the new rooms at the front have just been out of our price range at the moment, even with grant support. However, we’re not giving up, and while we wait for the cost of materials to come down, we’re working on what we can do inside the building. We’re hoping to continue the works by moving the office into a new space to be more welcoming to people coming into the building, creating a new storage and meeting space, and adding a new bar set up so that it doesn’t have to be wheeled around most weekends. Slow progress, but steady!

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Trustees Report

Another year gone that started quietly with Covid closures, but gained momentum towards the end of the year.

We’ve also carried on progressing with the extension - planning, which although slow going we know will be worth it in the end.

We welcome two new Trustees to the centre, Sandra Howells and Grainne Rason. Both have a particular interest in community activities and you will see their faces at many of the things we do.

The Trustees wish to thank all of the staff and volunteers who keep the centre running as successfully as it is, and to all members and centre attendees for making it a positive, busy community centre.

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Manager’s report - Caroline Setford

Yet again a year has zoomed by and here we are looking back over another year at Bedhampton Community Centre.

The first half of 2021 was plagued with Covid shut downs. We started groups and classes, and then we stopped. We planned events and parties, and then we cancelled. We know how frustrating it was for everyone and we so appreciate you all sticking with us as the rules continually changed. I’ve never written so many Risk Assessments in one year!

We used the time of shut downs to complete and refresh all of our trainings, so we’re fully up to date on first aid, risk assessing, health and safety and every other training you - can imagine I even found a free ‘create videos using your mobile phone’ training that turned out to be one of the most interesting!

With the focus still on outdoor activities, we became the base of a Geocache - a worldwide free activity. Our resident theatre group The Young Creatives put on shows in the back garden, and our gardening group enjoyed meeting and eating out there too.

As everyone started to get vaccinated and covid numbers started to settle, we were able to reopen and welcome lots of new groups. We got back to full capacity in the main hall, and are at near-capacity in the meeting room and lounge.

We also started our ‘Wednesday Social’, a space every week where anyone can come along, have some food and hot drinks, and take part in crafts and games and other activities. We even managed to have one of our party nights, albeit on reduced numbers of 60 tickets- everyone had a

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great time back together and dancing. Not just fun for the - adults though, we also had a chaotic, loud and sugar fuelled Halloween Party for local children during half term. September saw our annual cake and plant swap and sale raising money for Macmillan Cancer Support. See photos on the back page for some of the fun we had.

We were very sad to lose one of our trustees, the very lovely Olive who died during the year. Olive was a big part of our centre for many years and lots of you will know her from kurling and afternoon games, as well as being such a big supporter of everything we did here.

Skipping ahead a bit to 2022, we welcomed a new member of staff, Cass, who is our weekend finance worker. We hope she settles in well with us.

Co-Ordinator of Volunteer’s Report - Denise Clarke

This year was very slow in getting started due to the pandemic still taking its toll on the country.

Volunteers had the opportunity to meet up with myself at the centre while it was still closed to the public to share any concerns that they may have had in returning to their Volunteer roles, ensuring Covid guidelines were in place on any contact that I had with them.

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The majority of Volunteers returned to their roles, with the exception of a few due to their own personal circumstances. Contact was made with all Volunteers to ensure that they were feeling confident and explaining any alterations and procedures to their role, and some volunteers took on new roles to accommodate their needs.

I also updated all volunteers personal information to ensure we had their correct information for our records, including their emergency contact details, and had one-to-ones to update goals with some of our volunteers.

It was not a viable time to look to the future and to advertise for new roles so the Volunteer group did not expand within this year, and volunteer numbers stayed the same with a few people moving on, and a few people joining us.

When there were any events held at the Centre the Volunteers were always supportive and assisted with tasks. All of our roles changed slightly with us taking on whatever we could to help.

I would like to thank all of our volunteers for their ongoing support with events and day to day running of the centre, without you it wouldn't be possible. If you need me for support, to change your role or just for a chat, please do get in contact.

With the rising costs of, well, everything, we have really appreciated all of your support with our fundraising events. We - cannot thank Rita Rymill enough Rita volunteers with us organising and carrying out monthly fundraising events, stalls and supporting all of our activities. Her hard work has meant that we have been able to - buy new child safe blinds for the lounge, and she has started to fund- raise to get the seating in there re covered. Thank you to everyone who is part of our events team and helps us to fundraise for the centre. - Hire Prices have increased this year after a 3 year freeze. This increase is to go towards covering the cost of our bills here at the centre. We have raised hire prices by either £1 or £2 per hour in the hope that increasing your participants fees by 10p or 20p per person will cover the costs. If we could, we wouldn’t raise prices at all, unfortunately the energy companies don’t feel the same way!

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2021 Treasurerfs report Flnance report - Phlllppa Grav The Impact of Covld was felt throu8hout 2021 and, as In 2020, Bedhampton Community Centre had to draw on its reserves to cover the loss of £19,575. This reduced our capital and reserves to £87,137. However, the Trustees are optimistlc that BCC will recover and remaln at the heart of the community In Bedhampton. Thank you for your continuin8 support, whlch is vital for our future. Ev•nt$ The soclal events run by the centre are Ilsted elsewhere In thls report. The net fi8ure5 are Income £2.619 expenditure £2,146, net | Income £473, Ex¢•ptlon•l It•ms BCC received £16.192 from government Coronavirus support initiatives. The trustees agreed to progress buildin8 an extenslon, thls Incurred costs durin8 the year of £12,511. Reserv•s BCC had a Capltal Reserve that it and Its predecessor, Bedhampton Social Hall Association18SHAI, built up over a number of years. The General Committee of BHSA adopted the followin8 polScy respect of this Fund at its meetlng on the 10th January 2011 and this policy was continued by BCC.

There ore three reasons why the orgt7ni50tion needs L7 Reserve Fund. Potential liabilities in respert olemployees. Employee protectlon leglslotlon means thot the organlsotion hos flnonciGI Ilobilitles In respect of Its employees in regard of sickness ond dismis501. In respect of this it is intended to hold a reserve of 3 tlmes the annuol salary blll. Slnklngfundfor malntenon¢e of organlsatlon 08set$. The organisotion has a number of ossets, including the hardwood floor in the main hall that require malntenance and or replocement. It is proposed thot we hold o reserve of £5,OOOlor expenditure of thls noture. Capltolfund. There ore occosions when the orgonlsotion need5 to provide motch fundingfor new projects when it hos mode o successful grant applicatlon or to provide CL7Pitalfor smoller projects where grant aid Is not ovailoble. It 15 proposed that we hold o sum of £220,LXIOfor expendlture of this nuture. In the light of the above It is proposed to hold c reserve in the order of £72,OOOfor the currentfinanciol year. Any amount In excess of thls wlll be put asldefor the development of the building. Propos•d R•s•N• Pollcy for 2022 onwards. The total reserve at the end of 2021 was £87,138, which is 2.43 times the annual salary bill. The trustees agreed that this was acceptable due to the exceptional factors at play in 2021 but the policy should be reviewed.

If you would like a large print copy of the financial report, please contact the Office.

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Exp•ns•s 438 CBTU Sodal Ev•nt 724 37 724.37 600 ￿ik11n9 Vaint•nanc• 1,297.57 1,278.97 18.60 Tcal 610 Caning and Hygien• 620 Coronavlrus Mftlgatk)n 630 El•clrfcy 640 Ext•nsion 2,856A9 3,426.98 570.49 300.&3 300.&3 2.463.48 3.915.46 -1,45198 9,152.20 3,35g 07 278 73 12,511.27 660 Ga5 1.813.76 574.77 1,535.03 g75.(KJ 660 Grnunds Malntrn￿c• .400.23 670 InSurdn￿$ 908.wj 1,140.41 -232.11 680 Int•r•st Payabl• 690 LI￿n￿$ 1.23 1.23 2.425 40 289. 1.800.24 45.50 625.16 700 pn•ffl￿ Consumabltj Total 710 Offk•lG•n•rdl Admln15trathY• Ex- p•ns•s 720 Oth•r Prof•sslonal S•rv•s 243 70 2.791A9 273. 2,765.90 75.00 25.99 198 T¢¢al 730 Payroll Exp•ndlturns 740 Ralskng funds 7SO b%rlptbns 780 Tralnlng 770 Transaciion Charg•s 790 Lknappll•d Cash Blll PaJryn•nt Exp•ns• 000 Wat•r 26,7J2.78 30,6J6.25 0.096.63 10.00 264.(Kl -254 00 331.0) 125.18 205.&2 7205 6218 -244.51 1.194.88 -14￿.39 Total Exp•ns•s 85,137.18 58,339.87 6 797.31 N•t Op•ratkng Incon 19 651.82 12 382.26 7 289.36 Totsl Cxher In¢omi 42.65 210.J2 167.67 To141 Cxher E￿en¥t$ 34.15 10.04 24.11 N•t Oth•r kncom• 76.80 220.36 143.66 N•t Incom• 19,S74.82 12,141.90 7,432.92

Bedhampton Community Centre Balance Sheet As of December 31, 2021 Totsl As of Dec A8 ofoec 31, 2020 312021 PY Chan Totsl Flx•d Asmt 461.66 395.14 66.42 .Tolal Cash * bai* and In han(1 85 774.02 105 652.19 19 878.17 Tolal D•btors 0.00 0.00 0.00 Tolal Curr•nt Ass•ts 1125,11 662.35 462,76 'N•t curr•nt a5S•ts Totsl Crndrtors: aM￿ntS lalllng du• wlthln on• y•ar 86 899.13 106 314.54 19 415.41 225.83 0.00 225.83 N•t curr•nt a5S•ts Ilabllltkn51 86 673.30 106 314.54 19 641.24 ,Totsl ass•ts IKS cunnt Ilablltl•s 87.134.86 106.709.68 19 $74.82 Tolal rnt a55et5 Illabilities1.------------ Capilal and Re5erv•s 300 Opening Balance Equlty 310 Retailed Eamiigs Profitfor the year 87,134.86 106.709.68 19,674.82 118,8￿1.58 118,8￿1.58 0.00 -12,141. -12,141.￿) -19,574.82 -12,141.￿) -7,432.92 Totsl Capltsl R•s•N•s 87,134.86 106,709.68 19,574.82 12

ANNUAL BAR ACCOUNT FOR 2021 Value of stock as at 01 .01.2021 £431.73 During 2021 it was decided to cease to carry excess bar stock. The stock now consists of mostly opened bottles of spirits olo and is deemed to be zero value. Value of Stock as at 31.12.2021 £0.00 Cash balance as at 01.01.2021 £750.19 Description Takings Purchases Wages Total Loss Income £1,643.65 Expenditure £1375.98 £376.46 £1,752.44 £108.79 £1,643.65 Cash balance as at 01.01.2021 £300.00 Net Transfer to main account £141.40 13

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BEDHAMPTON COMMUNITY CENTRE.REG NO 1177531 I report the financlal 51atements loithe yearto 31￿ D8c8mber2021 The Charty'$ Trustees 9re 1è8ponslbJé lor tho prèp&raUon of the accounts The CharSty'$ Trusleès conslder that an audll Is nol required lorthis year under seclion 144121 ol the Chadlie5 Act lthe 2011 Acll and Ihat an Ind8p8nd8nt Exanunation 18 needed. 11 Is my roBponslbllity' To &x8mine Ih8 8ccounls under sedon 145 of the 2011 Acl To lollow Ihe piocedure514Id tknvn in the ggngfal 0119t1￿￿O$ g￿en by the Ch4rtty Commlsgbon under sedlon 14515ILbl of the 2011 Acl, and To st•l8 whelh8r parflcular m&tlers hav8 com8 lo my altonlon My ex4mln•ik)n w88 cariled oul In 8ccord&nce wllh tho gon•r&l Dhocllon9 glven by the Chor Cornm1￿On An ex4mSn&llon Include5 a review olih8 accounling record5 kepl by the Charity and comparison of the 8ccounls presenled wlth Ihoge record8 11 algo includes consSder8don of any unu$uo1 h•m$ or dl$clo8Ufes In th• occounls, 8nd seeklng explonolons from you 8$ Ihe Tw$teo6 concerning any such mallers. The proc8LSure8 und9rf&ken do not provld9 911 the evhlence Ih4t would be requlred In an audll and consequently no opln5on1s glven as to wh8lh&r the accounts present 'Irue and falr ¥l&w" and Ihe report Ilmh8d to th088 mgtters set out In the 8lal8menl bebw In conMcNon whh my ex&mIno￿On, no malt•1 has com• lo my aM•ntlon". 111 ythio*A gfves me r9&5on4ble cau88 lo bell8V8 that ITh &ny malerfal r9specl the 18qulr8menl8.- to keep accounllng records In accord8nce wlth secllon 130 of the 2011 Acl.. and • to prop•ro occounls which 8¢cord with the gccounling rfr¢ords and comply wilh tho actountlng r8qulremgnts of thè 2011 Act hayAnot been mel,. or 121 lowhlch, In my oplnlon. attenlSon should be drawn kn order to enable a PfOP8r undernlandlng ofthe atcounls lo be reached. Da1￿. 24 Nov9mb8r 2022 Sandrh Hodg8lt5 42 The Gieen Rowlands Casde H4n15 P09 6AB (Bardays Bank-LL￿1 14

Would you like to give back to your community by becoming a volunteer Trustee of Bedhampton Communlty Centre CIO? . Would you Ilke to have a say In the future of the centre and what goes on? What's involved? Attending 4 meetings plus the AGM each year Reading and commenting on a monthly report Supporting events and being a familiar face to groups and classes Being confident to use email and Whatsapp for messages 9W to appl Email caroline.setford@bedhamptoncommunity.org explaining why you would be a good fit You will then be invited to meet with the trustees for an nformal chat to see if you like the role ho are we looklng for7 Somebody who cares about 8edhampton and the community omeone with energy to make a difference Someo who is organised. friendly and trustworthy 15

The latter part of 2022 saw us say goodbye to Mike Sellis, who has been Chair of Trustees for more years than he likes to remember! After all of his hard work here at the centre, he’s decided to hang up his keys and name badge, and retire from his role as chair.

However, it was only a few weeks before he was back, signing up as a volunteer!

We had a gathering during our weekly coffee morning where we presented Mike with a card signed by all and some presents, and ate his favourite cake made by Jo.

He’s always come along to all of our social events to meet everyone, support us and join in the fun.

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I’m sure we all have funny and lovely stories to share about Mike. He always gets stuck in, whether that’s changing light bulbs, fixing the garage door or even plunging the toilets!

Every polling day, Mike gets up super early to open up and help set up, and stays until the last voter has gone. This means he’s always the first voter in Bedhampton!

Mike is a familiar face in the office too, covering Denise and Caroline if they need help, opening up on his way to golf or shutting after we should all be in bed. He’s always around to chat to and give advice, often whether we want it or not!

We’re going to miss Mike as a trustee, but we’re glad he’s signed back up as a volunteer so we still get to see him! Thank you Mike, we’re glad you are here.

After his personal projects are taking him away from the Havant area, we're also saying a sad goodbye to Trustee Charlie Fletcher. Charlie has been with us for many years supporting with the change over to CIO, fundraising and our safeguarding procedures. We’re going to miss his sense of humour, his “let’s just do it!” attitude that gets things done, and his positive influence on the youth. Thank you Charlie.

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MEMBERSHIP

Our membership in 2023 will remain at the minimum donation of £6

Being a member of Bedhampton Community Centre has its perks, but it also shows your support for us. All money raised from membership goes back into the centre.

· Access to quarterly Air and Share meetings to have your say in what we’re doing at the centre, plus voting rights at the AGM

Our minimum suggested donation for membership to the centre is £6.

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Above: Our plant sale, children’s Halloween party and Adults 80s party Right: Our lovely trustee, Olive

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Email: office@bedhamptoncommunity.org Telephone: 023 9248 0654

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