Bedhampton Community Centre Trustees Annual Report 2020
Registered Charity Number 1177531
2020 started well, with a healthy level of bookings in January. Then corona virus struck.
Activites reduced as the pandemic developed and stopped completely by the time of Lockdown 1. During lockdown we hosted PO9 Foodbank and PO9 Lunchback who provided a vital service to local residents, delivering food and other basic necessities. We did not charge PO9 for this but covered some of our costs with grants.
Our cleaner worked throughout the year, to keep the centre fit for food preparation, other staff were furloughed as needed. Our centre manager was taken off furlough in May 2020 and worked from home while taking part in the School for Social Entrepreneurs ‘Community Buildings Trade Up’ course. This developed her skills and enabled us to receive grants which made a significant contribution to our finances in 2020.
During summer 2020 the Trustees took the difficult decision to make our Saturday Duty Manager redundant because the forecast hire levels did not require a duty manager.
Between lockdowns we opened up as allowed and hired rooms to the limited number of groups who were permitted to meet and chose to do so. Some of our regular groups chose not to meet again in 2020.
All memberships were extended to cover 2020 at no charge.
We were able to survive the pandemic by spending some of our reserves. Although we did not impact the reserve agreed for the 2020 financial year, our policy will need to be reviewed at the next AGM.
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Bedhampton Community Centre Trustees Annual Report 2020
Registered Charity Number 1177531
Reserves policy
The CIO has a Capital Reserve that it has built up over a number of years and on formation of the CIO the Trustees adopted the following policy in respect of this Fund. The policy was originally agreed at the meeting of the General Committee of the predecessor to the CIO, Bedhampton Social Hall Association, on the 10th January 2011.
There are three reasons why the CIO needs a Reserve Fund.
1. Potential liabilities in respect of employees.
Employee protection legislation means that the CIO has financial liabilities in respect of its employees in regard of sickness and dismissal. In respect of this it is intended to hold a reserve of 3 times the annual salary bill.
2. Sinking fund for maintenance of CIO assets.
The CIO has a number of assets, including the hardwood floor in the main hall that require maintenance and or replacement. It is proposed that we hold a reserve of £5,000 for expenditure of this nature.
3. Capital fund.
There are occasions when the CIO needs to provide match funding for new projects when it has made a successful grant application or to provide capital for smaller projects where grant aid is not available. It is proposed that we hold a sum of £20,000 for expenditure of this nature.
At the last AGM it was agreed to hold a reserve of £72,000 for 2020.
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