Charity No: 1177522
THE BEVERLEY BARGE PRESERVATION SOCIETY
FINANCIAL STATEMENTS
for the year ended 31MARCH 2023
Phoenix Accountancy and Business Consultancy Limited
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No: 1177522
## **Contents to the Financial Statements for the year ended 31 March 2023**
||Page|
|---|---|
|Organisation Information|3|
|Independent Examiners Report|4|
|Directors’ Report|5|
|Income and Expenditure Account|9|
|Statement of Financial Activities|10|
|Balance Sheet|11|
|Statement of Cash Flows|12|
|Notes to the Financial Statements|13|
2
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No: 1177522 **Organisation Information for the year ending 31[st] March 2023**
|Trustee|Sarah Lathwood-Baines|
|---|---|
||Iain Campbell|
||Edward Cunningham|
||John Rouse|
||Ian Spink|
||John Doris - Appointed 19/05/22|
||Jeremy Hartill – Appointed 19/05/22|
|Registered Ofce|286 Hull Bridge Road|
||Beverley|
||HU17 9GRT|
|Registered Charity Number|1177522|
|Independent Examiner|Rebecca Triftt, MAAT|
||Phoenix Accountancy and Business|
||Consultancy, Morley’s Cottage|
||Morley’s Yard|
||Walkergate|
||Beverley|
||East Yorkshire|
||HU17 9BY|
|Bankers|TSB|
||PO Box 373|
||Leeds|
||LS14 9GQ|
3
## THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No: 1177522 **Independent Examiner’s Report to the Trustee of The Beverley Barge Preservation Society**
The Trustees present their report with the independently examined financial statements of The Beverley Barge Preservation Society.
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Charities Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records have not been kept in accordance with section 386 of the Companies Act 2006;
- the accounts do not accord with such records:
- where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102)
- any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
Rebecca Triffitt, MAAT Employee of Phoenix Accountancy Business & Consultancy Ltd Morley’s Cottage, Morley’s Yard Walkergate, Beverley HU17 9BY Date:
**Report of the Board of Trustees for the period ending 31[st] March 2023**
4
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No: 1177522
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Reference and Administrative Details of the Charity, its Trustees and Advisers**
|Name of charity:|Name of charity:|The Beverley Barge Preservation|
|---|---|---|
|||Society|
|Charity Registration Number:||1177522|
|Trustee||
S Lathwood-Baines|
|||R Campbell|
|||E Cunningham|
|||J Rouse|
|||I Spink|
|||J Doris – Appointed 19/05/22|
|||J Hartill – Appointed 19/05/22|
|Independent Examiner||Rebecca Triftt, MAAT|
|||Phoenix Accountancy and Business|
|||Consultancy, Morley’s Cottage|
|||Morley’s Yard|
|||Walkergate|
|||Beverley|
|||East Yorkshire|
|||HU17 9BY|
|Bankers
TSB|||
|PO BOX|373||
|Leeds|||
|LS14 9GQ|||
5
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No: 1177522 **Report of the Board of Trustees for the period ending 31[st] March 2023**
## **Structure, Governance and Management**
## Governing document:
The Beverley Barge Preservation Society Restoration is a registered Charitable Incorporated Organisation governed by its Constitution. The organisation was registered with the Charity Commission on the 13[th] March 2018.
## Recruitment and appointment of Trustees
The charity trustees will make available to each new charity trustee, on or before his or her appointment.
- Copy of the current version of this constitution and
- Copy of the latest Trustee Annual Report and statement of accounts.
## Organisational structure:
The board of Trustees manages the Charity, and aims to consider only strategic decisions at its meetings. Trustees will consider the public benefit in making decisions. Trustees are aware that any conflict of interest is declared and recorded and the person will be withheld from that part of the meeting and will not be able to vote for that bit of discussion. The board holds an AGM every year, other than that any charity trustee may call a meeting during the year.
## Risk Management:
The major risks, to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law and our own organisations aims and objectives.
## Objective and Activities
As set out in the Memorandum of Articles, the Charity’s objectiveis:
- To advance the education of the public by the preservation, restoration, display and operation of Syntan Barge.
- To advance the education of the public on the history and practices of the Inland Waterways, the industry served by them and in particular Beverley Beck and the River Hull.
## Main objectives for the following year:
- To continue restoration work on the Barges.
- To open the Barges up to the public and educated them on there history.
- **Report of the Board of Trustees for the period ending 31[st] March 2023**
6
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No: 1177522
## **Achievements and Performance**
## Review of activities 2022/2023
The Beverley Barge Preservation Society is satisfied, having reviewed the charity, that in the past year.
- Our work has reflected our charity objectives.
- Our resources are well managed.
## **Financial Review**
## Reserves Policy
In line with our policy, all reserves will be carried forward to sustain the running of the charity for future years.
## **Principal Funding Sources**
The Beverley Barge Preservation Society have five main funding streams.
1. Income Grants
2. Income from visits from the public
3. Donations from the public & business
4. Gift Aid tax claim
5. Memberships
**Report of the Board of Trustees for the period ending 31[st] March 2023**
## **Statement of disclosure of information to independent examiner**
7
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No: 1177522
We, the Directors of the Company who held office at the date of approval of these financial statements, confirm so far as we are aware, that:
1. There is no relevant information of which the independent examiner is unaware; and
2. We have taken all the steps as required of us in order to make ourselves aware of all relevant information expected of us and to establish that the independent examiner is aware of that information.
## **Statement of Trustees responsibilities**
Charity Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the excess of income over expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently
- make judgements and estimates that are reasonable and prudent
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.
The Trustees confirm that the accounts comply with the above requirements. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with relevant legislation.
The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Independent Examiner**
A resolution to appoint Phoenix Accountancy and Business Consultancy (a subsidiary of East Riding Voluntary Action Services (ERVAS) Ltd) as independent examiner was agreed by chairperson and the other Trustees.
By order of the board
R Campbell, ChairpersonDate:
## **Income and Expenditure Account for the period ending 31[st] March 2023**
2023 2022 Note £ £
8
|THE BEVERLEY BARGE PRESERVATION SOCIETY
Charity No: 1177522
INCOME
3-4
EXPENDITURE
5
OPERATING (DEFICIT)/SURPLUS
INVESTMENT INCOME
(DEFICIT)/SURPLUS FOR THE YEAR
RESERVES BROUGHT FORWARD
RESERVES CARRIED FORWARD
10|
7,722
6,476
(5,499)
(7,057)
2,223
(581)
7
-
2,230
(581)
151,73
1
152,312
153,96
1
151,731|
|---|---|
Total income of £7,722comprises (2022 £6,476) £6,868(2022 £5.546) for unrestricted funds and £854(2022 £930) for restricted funds. A detailed analysis of income by source is provided in the Statement of Financial Activities.
The surplus for the yearof£2,230 (Deficit for 2022£581) comprises a surplus of £2,230(Deficit for 2022£581) for unrestricted funds and a surplus of £0(2022 £0) for restricted funds as shown in the Statement of Financial Activities.
There are no recognised gains and losses other than those passing through the income and expenditure accounts. The income and expenditure account has been prepared onthe basis that all operations are continuing operations.
The notes on pages 13 to 19 form part of these financial statements.
9
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No. 1177522
## **Statement of Financial Activities for the period ending to 31[st] March 2023**
|Notes
**Income**
Grants, donations and Legacies
3
Income from Charitable Activities
4
Interest
Total Income
**Expenditure**
Expenditure on Charitable Activities
5
Total Expenditure
Net Income/ (Expenditure) before Transfers
Transfer between funds
**Net Movement in Funds**
Funds brought forward 31 March 2022.
10
**Funds carried forward at 31 March 2023**
10|2023
2023
2023
2022
2022
2022
Unrestricte
d
Restricte
d
Total
Unrestricte
d
Restricte
d
Total
Funds
Funds
Funds
Funds
Funds
Funds
3,290
854
4,144
3,198
930
4,128
3,578
-
3,578
2,348
-
2,348
7
-
7
-
-
-|
|---|---|
||6,875
854
7,729
5,546
930
6,476|
||(4,645)
(854)
(5,499)
(6,127)
(930)
(7,057)|
||(4,645)
(854)
(5,499)
(6,127)
(930)
(7,057)|
||2,230
-
2,230
(581)
-
(581)
-
-
-
-
-
-|
||**2,230**
**-**
**2,230**
**(581)**
**-**
**(581)**|
||151,731
-
151,731
152,312
-
152,312|
||153,961
-
153,961
151,731
-
151,731|
The notes on pages 13 to 19 form part of these financial statements.
10
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No. 1177522
## **Balance Sheet**
## **as at 31 March 2023**
|Note
**Fixed assets**
Tangible assets
**Current assets**
Debtors
8
Cash at bank and in hand
**_Total current assets_**
Liabilities: amounts falling
due within one year
9
Liabilities: amounts falling
due after one year
**Net current assets**
Total assets less current
liabilities
Funds of the Charity:
Unrestricted Funds
10
Restricted Funds
10
Total Funds|**2023**
**2023**
**2023**
**2022**
**2022**
**2022**
**Unrestricted**
**Restricted**
**Total**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**£**
**£**
**£**
150,000
-
150,000
150,000
-
150,000
-
-
-
-
-
-
7,225
1,646
8,871
4,533
500
5,033|
|---|---|
||7,225
1,646
8,871
4,533
500
5,033
(764)
(1,646)
(2,410)
(302)
(500)
(802)
(2,500)
-
(2,500)
(2,500)
-
(2,500)|
||3,961
-
3,961
2,231
-
2,231|
||153,961
-
153,961
151,731
-
151,731|
||153,961
-
153,961
151,731
-
151,731
-
-
-
-
-
-|
||**153,961**
**-**
**153,961**
**151,731**
**-**
**151,731**|
The financial statements were approved by the Board on ____________________and signed on its behalf by:
_____________________________R CampbellChairperson
The notes on pages 13 to 19form part of these financial statements.
11
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No. 1177522
## **Statement of Cash Flows For the period ending 31[st] March 2023**
|Notes
**Net Movement in Funds**
Add back depreciation charge
Deduct interest income shown in investing
activities
Decrease/(increase) in stock
Decrease/(increase) in debtors
8
Increase/(decrease) in creditors
9
**Net cash used in operating activities**
**Cash fows from investing activities**
Interest income
Purchase of tangible fxed assets
**Cash provided by (used in) investing**
**activities**
**Cash fows from fnancing activities**
Repayment of borrowing
**Cash used in fnancing activities**
Increase/(decrease) in cash and cash
equivalents
cash and cash equivalents at the beginning
of the year
**Total cash and cash equivalents at the**
**end of the year**|**2023**
**2022**
**£**
**£**
**2,23**
**0**
**(581)**
760
(7)
-
1,608
221|
|---|---|
||**3,83**
**1**
**400**|
||7
-
-
-|
||**7**
**-**
-
-|
||**-**
**-**|
||3,838
400
5,033
4,633|
||**8,87**
**1**
**5,03**
**3**|
|||
The notes on pages 13 to 19 form part of these financial statements.
12
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No.1177522 **Notes to the Financial Statements For the period ending 31[st] March 2023**
## **1. Accounting policies**
## 1.1. **Accounting convention**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1[st] January 2019) – (Charities SORP (FRS102)), the financial reporting standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.
## **1.2. Going Concern**
The Trustees consider the Charity to be a going concern. The accounts have been prepared on this basis.
## **1.3. Income**
- Income is recognised when the charity has entitlement to the funds, any performanceconditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, are recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
## **1.4. Fund accounting**
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors. Restricted funds are accounted for separately to each other and to the core funding of the Company.
General funds are unrestricted funds which are available for use at the discretion of the Trustees in the furtherance of the general objectives of the charity and which have not been designated for other purposes.
13
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No.1177522 **Notes to the Financial Statements For the period ending 31[st] March 2023**
- **1.5. Expenditure and irrecoverable VAT** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:
- ●Expenditure on charitable activities includes the costs of all activities undertaken to further the purposes of the charity and their associated support
costs.
The Charity is not VAT registered and irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
1.6. **Allocation of support costs** Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the Charities activities.
All activities undertaken by the Charity are in furtherance of the charitable objects therefore all support costs have been allocated to charitable activities. A full breakdown of all costs related to Charitable Activities has been provided in Note 6.
## **1.7. Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
- **1.8. Cash at bank and in hand** Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
- **1.9. Creditors and provisions** Creditors and provisions are recognised where the charity has a present obligation resultingfrom a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **2. Income and Expenditure Account**
The Company is a charity and so achievements cannot be measured by normal commercial criteria. Accordingly, the Directors consider that it would be inappropriate to present a Profit and Loss Account in one of the formats set out by the Companies Act 2016. Therefore, as permitted by the Companies Act, in order to reflect the special nature of the
14
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No.1177522
company’s activities, the Directors are of the opinion that it would be more appropriate to present an Income and Expenditure Account.
15
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No. 1177522
## **Notes to the Financial Statements For the period ending 31 March 2023**
## **3. Grants, Donations and Legacies Income**
|Grants
Donations
Gift Aid Tax Relief|2023
2023
2023
2022
2022
2022
Unrestricted
Funds
Restricted
Funds
Total
Unrestricted
Funds
Restricted
Funds
Total
Funds
Funds
£
£
£
£
£
£
1,500
500
2,000
2,000
930
2,930
1,790
354
2,144
1,198
-
1,198
-
-
-
-
-
-|
|---|---|
||**3,290**
**854**
**4,144**
**3,198**
**930**
**4,128**|
## **4. Income from Charitable Activities**
|Bookings & Events
Memberships
Other|2023
2023
2023
2022
2022
2022
Unrestricted
Funds
Restricted
Funds
Total
Unrestricted
Funds
Restricted
Funds
Total
Funds
Funds
£
£
£
£
£
£
3,311
-
3,311
1,874
-
1,874
250
-
250
460
-
460
17
-
17
14
-
14|
|---|---|
||**3,578**
**-**
**3,578**
**2,348**
**-**
**2,348**|
## **Notes to the Financial Statements**
16
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No. 1177522
## **For the period ending 31 March 2023**
## **6. Expenditure on Charitable Activities**
|Repairs & Renewals
Fixtures & Fittings
Insurance
Marketing
Events Costs
Licences & Memberships
Accounts Fees
Training
Depreciation
Other|2023
2023
2023
2022
2022
2022
Unrestricted
Funds
Restricted
Funds
Total
Unrestricted
Funds
Restricted
Funds
Total
Funds
Funds
£
£
£
£
£
£
1,017
500
1,517
1,615
-
1,615
396
-
396
442
930
1,372
1,993
-
1,993
2,144
-
2,144
360
-
360
360
-
360
195
-
195
-
-
-
427
-
427
412
-
412
240
-
240
-
-
-
-
354
354
-
-
-
-
-
-
760
-
760
17
-
17
394
-
394|
|---|---|
||**4,645**
**854**
**5,499**
**7,057**
**930**
**7,057**|
17
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity No. 1177522 **Notes to the Financial Statements For the period ending 31 March 2023**
## **6. Taxation**
In accordance with Paragraph 1 of Schedule 6 Finance Act 2010, the charity is a charity for tax purposes and is generally exempt from Income Tax and Capital Gains Tax, but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates **.**
## **7. Operating Deficit**
The operating (deficit)/surplus is arrived at after charging:
|Depreciation - Owned
Assets
Annual Accounts Fees|Total
Total
2023
2022
£
£
-
760
240
-|
|---|---|
||**240**
**760**|
## **8. Debtors**
|Trade Debtors|Total
Total
2023
2022
£
£
-
-|
|---|---|
||**-**
**-**|
## **9. Liabilities**
## **a)Creditors: Amounts falling due within one year**
|Trade Creditors
Accruals
Deferred Income|Total
Total
2023
2022
£
£
330
-
240
-
1,840
802|
|---|---|
||**2,410**
**802**|
## **b)Creditors: Amounts falling due after one year**
|Loan|Total
Total
2023
2022
£
£
2,500
2,500|
|---|---|
||**2,500**
**2,500**|
18
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity no. 1177522
## **Notes to the Financial Statements For the period ending 31 March 2023**
## **10. Accumulated Funds**
||2023|2023|2023|
|---|---|---|---|
||Unrestricted
Funds|Restricted
Funds|Total Funds|
||£|£|£|
|Balance at 01/04/22|151,731|-|151,731|
|Movement in funds|2,230|-|2,230|
|Balance at 31/03/23|153,961|-|153,961|
|**Analysis of net**|**assets between funds**|||
||2023|2023|2023|
||Unrestricted
Funds
Restricted Funds||Total Funds|
||£|£|£|
|Tangible fxed assets|150,000|-|150,000|
|Current assets|8,871|-|8,871|
|Current liabilities|(4,910)|-|(4,910)|
||153,961|-|153,961|
## **Restricted Funds**
|Hull: Yorkshire Maritime
City
BBPS Training|Balance
at
Movement in Resources
Balance
at
01/04/2
2
£
Incomin
g
£
Outgoin
g
£
Transfers
£
31/03/2
3
£
-
500
(500)
-
-
-
354
(354)
-
-|
|---|---|
||-
854
(854)
-
-|
19
THE BEVERLEY BARGE PRESERVATION SOCIETY Charity no. 1177522
## **Notes to the Financial Statements For the period ending 31 March 2023**
## **11. Accumulated Funds**
## **Restricted funds (continued)**
A brief description of the Restricted Funds are given below:
## **Hull: Yorkshire Maritime City**
Restricted funds received from Hull City Council to make safe the waterway by clearing overhanging branches and obstacles that exist in the River Hull between Beverley and Hull.
## **BBPS - Training**
Restricted funds were received to cover training on how to operate the Barges.
## **12. Contingent liabilities**
There were no contingent liabilities.
## **13. Other recognised gains and losses**
There were no other recognised gains or losses
## **14. Payments to Trustees**
No payments during this period was paid to a Trustee.
## **15. Going Concern**
The Charity provides services and receives donations which supports its activities. The Trustees of the Charity consider that it will be a going concern for at least 12 months from the date of the Independent Examiners report.
20