2021-03-31-accounts - Kirdford Chapel

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ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2021

KIRDFORD CHAPEL CIO

(CHARITABLE INCORPORATED ORGANISATION) CHARITY REGISTRATION NUMBER 1177457

Independent Examiners Ltd

Unit 2

The Broadbridge Business Centre Delling Lane Bosham PO18 8NF

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021

	Page
Legal and Administrative Information	3
Independent Examiner's Report on the Accounts	4
Trustees' Report	5 to 7
Statement of Financial Activities	8
Balance Sheet	9
Notes to the Accounts	10 to 14

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER

1177457

WORKING NAMES

Kirdford Chapel

START OF FINANCIAL YEAR 01 April 2020 END OF FINANCIAL YEAR 31 March 2021 TRUSTEES AT 31 MARCH 2021 Mr Roger John Loosley Chairman Mrs Beatrice Anne Wood Deacon Ms Miriam Ruth Lindsay Deacon Mr Christopher James Hayes Deacon Mr Robert Arthur Sneller Mr Stephen Szczerbicki (Resigned end of 2020) Mrs Jill Wigmore Deacon

The pastor, elders and deacons of the church are trustees. Other trustees may be appointed by the church. Trustees appoint any new trustees following the provisions laid out in the Charity's governing insrument.

GOVERNING INSTRUMENT

CIO - Association Registered 07 Mar 2018

REGISTRATION DATE

7th March 2018 : CIO registration

OBJECTS

The advancement of the Christian faith in accordance with the Basis of Faith primarily, but not exclusively within Kirdford and the surrounding neighbourhood, and
Such other charitable purposes as shall, in the opinion of the members of the Church in general meeting, put into practice the Christian faith in accordance with the Basis of Faith and consistent with the Doctrinal Distinctives and Ethical Statements.

CORRESPONDENCE ADDRESS

PRIMARY BANKERS

Apartment 203 The Residence 4 Alexandra Terrace Guildford GU1 3DA Lloyds TSB Bank Plc 514 Cowbridge Road East Victoria Park Cardiff CF5 1BL

INDEPENDENT EXAMINER

Mrs Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021

Report to the trustees/ members of Kirdford Chapel CIO on the accounts for the year ended 31st March 2021.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements: · to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mrs Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF Date:

KIRDFORD CHAPEL CIO Trustees Annual Report for the year ended 31 March 2021

The trustees are responsible for the contents of this report and the responsibility of the Independent Examiner in relation to this report is limited to examining the report and ensuring that, on the face of it, there are no inconsistences with the figures disclosed in the financial statements.

Review of the year

Trustees, Deacons, Membership and Congregation
a. There are eight Members and eight Associate Members.
b. Steve Szczerbicki resigned as a trustee at the end of December 2020 due to ill health.
c. During the year a number of the congregation and close relatives of members have died:
i. Fred Hobbs. Fred attended the Coffee Mornings for many years and latterly regularly come to the Mornings Services.
ii. Vicar, Pauline Lucas. Pauline had only been in the village for a short time but was very active and joined us for Ladies Fellowship Afternoon Teas.
iii. Jim Payne. Jim was one of the founders of the two older youth groups that were held at the chapel and always took great interest in the ongoing work of the Good News Club.
iv. Brenda Kopiak, Brenda was a regular attendee of the Coffee Mornings, the Ladies Fellowship and Sunday Services, until bad health meant she had to go into a Nursing Home a few years ago.

2. Activities

a. All activities were suspended on 8 March 2020 due to the Covid 19 epidemic.
b. A Risk Assessment of the Chapel was prepared which permits a maximum attendance of about 20.
c. Covid secure Sunday services were held on 18 October (Harvest), 25 October, 6 December and a Christmas service on 13 December 2020. Attendance was about 20 on each occasion. The service planned for 20 December was cancelled due to the worsening COVID situation.
d. At Easter and Christmas displays were erected outside the Chapel and CDs of an Easter or Christmas Service and related tracts were distributed.
e. Although the Good News Club for Junior School children could not meet, each month bags of activity materials and other items has been distributed to the children.
f. The Chapel joined with those at Alfold, Rudgwick, Fittleworth, and the fellowship at Ifold to set up and run The Chapel Channel which provides a short service on Zoom at 17.00 each Sunday and a Bible Study at 11:00 each Wednesday.
g. Following the Chapel Channel meetings there have been Chat Rooms. On Sundays this has been mostly for fellowship but there were some communion services. Some chatrooms were shared with other chapels. On Wednesdays the chat room has been used for a prayer meeting.
h. Each month an article has been submitted to the Parish Magazine.
i. A website has been set up at www.kirdfordchapel.org.uk.
j. The Chapel has joined the Sussex Gospel Partnership.

3. Development:

a. A Building Sub-committee of the Trustees was formed comprising Steve Szczerbicki (Chairman) Neil Wigmore, Nina Disney, Mim Lindsay, Chris Hayes and Bob Sneller. Following Steve’s resignation, Roger Loosley joined the committee and took on the role of chairman.
b. Revised plans were submitted to Chichester District Council and following their comments further revisions were made.
c. Three firms of Architects were invited to submit proposals. After an initial review one firm was eliminated on the ground of cost. Interviews on Zoom were conducted with the other two firms on 26th and 28th April.
d. A new larger shed for storage has been erected.
e. The Chapel windows have been replaced.
f. Enquiries have been made about replacing the front door to the Chapel.
g. Problems with the floor of the Chapel are being investigated.
h. The replacement of the fence between the Chapel and Brookside is being investigated.
i. Since lockdown the chapel has been visited regularly to comply with the insurer’s requirements.

KIRDFORD CHAPEL CIO Trustees Annual Report for the year ended 31 March 2021 (continued)

Equipment:
a. Arrangements have been made for a telephone line and broadband to be installed.
b. Certain items of equipment failed the annual PAT test and those still in use have been replaced i.e. the projector and fridge.

5. Rudgwick Chapel:

a. Joint Leaders meetings with the Elder of Rudgwick Chapel have continued.
b. John Ross, former pastor of the Baptist Churches at Cranleigh, and Farnham, has continued to attend Joint Leaders meetings together with his wife, Daphne, to give advice and support to the chapels. c. The Chapels have been working together on a proposal to jointly employ a Families Worker to work with both chapels. The post has been advertised and a Job Description prepared. Several applicants were considered and Zoom meetings held with them, but none seemed appropriate for the position. d. There have been some discussions of a strategy for joint working in the future. e. The chapels have exchanged Bulletins and prayer requests and have worked together on the Shoe Box Appeal.
Finances:
a. Gift Aid claims have been made and the replacement windows financed out of income.
b. Accounts are prepared monthly and circulated.
Risks:
a. The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. In this respect see paragraph 2b above.

8. Reserves policy:

a. The trustees have considered the level of reserves that they wish to retain, appropriate to the charity’s needs. This is based on the charity’s size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfill its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavor not to set aside funds unnecessarily.

9. Public Benefit:

a. The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in paragraph 2 above. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

KIRDFORD CHAPEL CIO Trustees Annual Report for the year ended 31 March 2021 (continued)

Trustees' Responsibilities

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which presents a true and fair view of the state of affairs of the CIO and of the surplus of the CIO for that period. In preparing those financial statements the trustees are required to:

i) Select suitable accounting policies and apply them consistently

ii) Make judgements and estimates that are reasonable and prudent iii) Prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue in existence.

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

I approve the attached statement of financial activities and balance sheet and confirm that I have made available all information necessary for its preparation.

Approved by the Trustees on….....................................

Signed on their behalf by Trustee …..............................

Printed Name:

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021

Notes INCOMING RESOURCES Donations & Legacies 3a Investment Income 3b Other Incoming Resources 3c TOTAL INCOMING RESOURCES PAYMENTS Costs of Charitable Activities 4a Governance Costs 4b NET INCOMING/(OUTGOING) RESOURCES Balances Brought Forward BALANCES CARRIED FORWARD RESOURCES EXPENDED TRANSFERS BETWEEN FUNDS	Unrestricted Restricted Total Total Funds Funds 2020/21 2019/20 £ £ £ £ 13,049 - 13,049 12,656 2,203 - 2,203 - 5 - 5 -
	15,258 - 15,258 12,656
	12,566 - 12,566 10,120 390 - 390 443
	12,956 - 12,956 10,562

	2,302 - 2,302 2,094 - - - - 315,222 - 315,222 313,128
	317,525 - 317,525 315,222

All of the Charity's operations are classed as continuing operations.

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) BALANCE SHEET AS AT 31 MARCH 2021

Assets Notes Tangible Assets 2 Investment Assets 6 Current Assets 8 7 Total Current Assets 9 10 General 5 TOTAL FUNDS NET ASSETS FUNDS OF THE CHARITY within one year NET CURRENT ASSETS TOTAL ASSETSless current liabilities Creditors:amounts falling due in more one year Debtors & Prepayments Cash at bank and in hand Creditors:amounts falling due Restricted funds	Unrestricted Restricted Total Total Fund Fund 31-Mar-21 31-Mar-20 £ £ £ £ - - - - - - - -
	- - - -
	996 - 996 - 316,918 - 316,918 315,582
	317,915 - 317,915 315,582
	390 - 390 360 317,525 - 317,525 315,222
	317,525 - 317,525 315,222 - - - -
	317,525 - 317,525 315,222
	317,525 - 317,525 315,222 - - - -
	317,525 - 317,525 315,222

Approved by the Trustees on …....................................

Signed on their behalf by Trustee ….............................. Printed Name:

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021

1. ACCOUNTING POLICIES

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.

Basis of preparation:

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in

The CIO meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability.

Incoming Resources with Related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources

Grants and Donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the CIO or the amount actually realised. Gifts

Volunteer Help

The value of any voluntary help received is not included in the accounts and is described in the Report of the

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to

This page does not form part of the statutory financial statements

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021

1. ACCOUNTING POLICIES (continued)

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the CIO to pay out

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with Performance Conditions

Where the CIO gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the CIO.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Pensions

Pension contributions are charged to the Statement of Financial Activities as they become payable.

Fund Accounting

Funds held by the charity are either:

1. Unrestricted funds

These are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees.

2. Restricted funds

These are funds that can only be used for particular restricted purposes within the objects of the CIO.

3. Designated funds

These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Fixed Assets

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:

Furniture & Equipment

25%

There has been no change to the accounting polices (Variation rules and methods of accounting) since last year.

2. TANGIBLE FIXED ASSETS

The CIO held no fixed assets investments during this or the previous financial period.

This page does not form part of the statutory financial statements

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021

3. INCOMING RESOURCES

Note d) Other Income 4. RESOURCES EXPENDED Note b) Governance costs c) Cost of Generating Funds Trading activities a) Donations & Legacies Free will offerings Gift Aid Other General donations b) Investment Income Investments (income) Other income 1 Legal & Administration Charitable Donation Mission Cost of Events Repairs & Maintenance Lighting & Heating Insurance & Licences a) Charitable Activities Independent Examiner Fee	Unrestricted Restricted Total Total Funds Funds 2020/21 2019/20 £ £ £ £ 10,031 - 10,031 9,047 2,947 - 2,947 2,507 71 - 71 708 - - - 394
	13,049 - 13,049 12,656
	2,203 - 2,203 -
	2,203 - 2,203 -
	5 - 5 -
	5 - 5 -
	Unrestricted Restricted Total Total Funds Funds 2020/21 2019/20 £ £ £ £ 1,250 - 1,250 1,272 1,100 - 1,100 1,731 6,119 - 6,119 2,029 1,404 - 1,404 2,499 1,722 - 1,722 1,470 970 - 970 717 - - - 400
	12,566 - 12,566 10,120
	- 390 - 390 443
	390 - 390 443

This page does not form part of the statutory financial statements

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021

5. RESTRICTED FUNDS

The Charity held no Restricted Funds during this or the previous financial period.

6. INVESTMENTS

The CIO held no investment assets during this or the previous financial period.

7. CASH AT BANK AND IN HAND

Petty Cash Current A/c Lloyds Deposit A/c Charity Bank-Deposit A/c Gift Aid 8. DEBTORS AND PREPAYMENTS	Unrestricted Restricted Total Total Funds Funds 31-Mar-21 31-Mar-20 £ £ £ £ 7,710 - 7,710 7,749 107,126 - 107,126 107,098 202,013 - 202,013 200,465 70 - 70 271
	316,918 - 316,918 315,582
	Unrestricted Restricted Total Total Funds Funds 31-Mar-21 31-Mar-20 £ £ £ £ 996 - 996 -
	996 - 996 -

9. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR

Independent Examiner's Fee	Unrestricted Restricted Total Total Funds Funds 31-Mar-21 31-Mar-20 £ £ £ £ 390 - 390 360
	390 - 390 360

This page does not form part of the statutory financial statements

KIRDFORD CHAPEL CIO (CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021

10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

The CIO held no long term liabilties during this or the previous financial period.

11. STAFF COSTS AND NUMBERS

The CIO employed no members of staff during this or the previous financial period.

12. CONTENTS

The contents & equipment owned by Tustin Memorial Chapel have been gifted to Kirdford Chapel. Value approximately £15,000. Insurance value £27,000. (Replacement)

13. TRUSTEES AND OTHER RELATED PARTIES

Description Mr Robert Sneller Mr Roger Loosley Preaching fees Preaching fees Preaching fees Re-imbursement of cost of materials for shed foundation Mr Stephen Szczerbicki Name of trustee	2020/21 2019/20 Total Total £ £ 0 80 0 20 0 80 0 150
	0 230

No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.

14. RISK ASSESSMENT

The Trustees actively review the major risks which the CIO faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

15. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.

16. PUBLIC BENEFIT

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.

This page does not form part of the statutory financial statements