# **HAYWARDS HEATH LIONS CLUB (CIO) Registered Charity No. 1177456** **Financial Statements and Reports for the Year Ended** **30th June 2021** ## **CIO - Registered Charity No. 1177456** ||Page| |---|---| |Trustees' Annual Report|3-4| |Independent Examiner's Report|5| |Income & Expenditure Account|6| |Schedule of Charitable Donations|7| ## **CLUB ADMINISTRATION** (not forming part of the part of the Trust Financial Statements) Income & Expenditure Account 8 Page 2 ## **Haywards Heath Lions Club (CIO) Trustees' Annual Report for the Year Ended 30 June 2021** **Charity Name:** Haywards Heath Lions Club (CIO) **Registered Charity Number:** 1177456 **Principal Contact &Address:** Mr Alfred Bryan Barnes 1, Corrin House 32 Oathall Road Haywards Heath West Sussex RH16 3EQ Tel: 01444 412565 Email: bryanbarnes@uwclub.net ## **Charity Trustees** There are currently six Trustees of the CIO comprising three ex-officio Trustees, the President, Secretary and Treasurer of Haywards Heath Lions Club (CIO). In addition, up to four other members of Haywards Heath Lions Club (CIO) are nominated Trustees, elected by members of the club. The Charity Trustees who served during the 2020-2021 financial year are as follows: David Colville Elected President 1 July 2020, Haywards Heath Lions Club (C Colin Brunt Secretary, Haywards Heath Lions Club (CIO) Bryan Barnes Elected Treasurer 1 July 2020, Haywards Heath Lions Club (C Richard Johnson Elected Trustee until 30June 2024 Gwen Kennedy Elected Trustee until 30 June 2022 Peter Parr Stood down 7 June 2021 Elizabeth Miles Stood down 2 November 2020 Martin Kenward Stood down 4 January 2021 Caroline washer Stood down 2 November 2020 ## **Governing Document** Haywards Heath Lions Club (CIO) Constitution, adopted on 7th March 2018. ## **Charitable Purpose** The objects of the Club are: To raise funds and to invite and receive contributions, provided that in raising funds the Trustees shall not undertake any permanent trading. To apply its income for any purpose which is charitable according to the law of England and Wales whether for the benefit of any individual or group of people or any other organisation established for charitable purposes. Page 3 Main Activities Sn Accordance wi aritablg Pu continu Haywards Heath Lions Club ICIOI is a member of the wodd wide service organi5ation.the International Association of Ltons Clubs. The Covid-19 pandemic has again severely restricted our normal activuilies to raise funds, a5though as a result of the initiative of one of our members and an unexpected donation we have been able lo respond positively lo most financial requests we have received. Once again this year we have had to cancel our Swimarathon which is our biggest fvnd raising event but we are planning to resurrect il in 2022. In addition to our fund raising events we are usually actively involved in community seN1￿ projects bul again these have had to be curtailed Those that we have been able lo support include.. Overnight hospital packs supplied to emergency wards al the local hospita Message in a Bottle, distributed locally to Women's Inslitules, Age UK, Doctors surgeries elc Some of the larger donations we have been able to make aTe'. A local Primary School for bereavement counselling Distribution of Sainsbury's vouchers to needy children al christmas The local food bank R18k Polic Not having property interests or employees, the Trust's exposure to risk is relatively low. The Trustees are covered lo the level of £10 million by the Trustees, indemnity element of the Lions Multiple District Insurance policy. Due diligence in checking the insuTance details of any organisalion employed al events is essential and fom)s part of our rssk assessment process. Othef than Public Liability, which is addressed by oui insurance policy, the primary perceived risk $ insolvency. This 15 addressed by by the Trustees ensuring that the grants and donations do not exceed the available funds held by the Tiusl. The iisk policy of the Trust is is subject lo annual review. Flnancial R Financial Reports of the Trust are found in the following pages of this report. The Accounts of the Adminislralion Fund ol Haywards Heath Lions Club ICIOI are induded for infomiation only and do not c￿nstItute part of the Trust. Declaration The Trustees declare that they have approved this Annual Report and the Accounts presented herein. Signed on behalf of thg (Xla Trustees Signature$ 7) Johnson Full names olin Brunt Posltlons President 2020- 2021 reta 2020- 2021 lo d6r7£SEL 2• Date IY A&%zi Page 4 Inde endent Examlnerfs Re ort to the Trustees of Ha ards Heath Llon8 Club on Accounts f r th ear ended 30 June 2021 ontstned in es3to8 cio Respective responsibilities The charty's trustees consider that an audit is not iequired for this year {under of trustees and examiner section 43121 of the Charities Act 1993(the Act}, as amended by s.28 of the Charilies Act 2(M)61 and that an independent examir¢ation is needed. It is my responsibility to.. . examine the accour¢ls lunder section 43 of the Act, as amended), ' to follow the procedures laid down in the General Directions givèn by th8 Charity Commission {under section 43(7){b) of the Act, as amended), and o state whether particular Matte￿ have come lo my attention. Basis of independent examlnerfs statement My examination was carried out in accordance wf(h General Difections given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented Ihose records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanaiions from the Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and cOnsequen￿Y I do noi express an audit opinion on the accounts. Independent examlnerfs statement In the course of my examination, no matter has come to my attention . which gives me reasonable cause io believe ihal in, any material respect, the trustees have not met the requirements to ensure that.. proper accounting records are kept lin accordance with section 41 of the Acll,. and accounts are prepared which agree wtlh the accounting records and comply with the accounting requirements OS the Aci., or 2. to which, in my opinion. attention should be drawn in order io enable a proper undersianding of the accounts to be reached. Signed.. Dale.. Name: IMOTHY FRASER Address-. 7THE DELL HAYWARDS HEATH EST SUSSEX RH16 IJG ## **Haywards Heath Lions Club (CIO) Income & Expenditure Account for the Year Ended 30 June 2021** |**2021**
**2021**
**£**
**£**
**INCOME**
Sainsburys Collection
0
Station Carols
0
Miscellaneous Donations
8,070
Transfers from Administration Account (net)
34
Activities and Events
_Swimarathon_
918
_Village Fetes_
0
_Jumble Sales_
105
_Bookstall_
140
_Christmas Float_
0
_It's a Knockout_
0
1,163
**EXPENDITURE**
Charitable Expenditure (Page 7)
-5,315
Stock Replenishment
0
Equipment Purchase
-312
Insurance
-44
Travel Claims
0
Mason Estate Garage Rental
-62
Miscellaneous
-558
Account Transfers
0
Activities and Events
_Swimarathon_
0
_Village Fetes_
0
_Christmas Float_
0
**Surplus/(Deficit) for Year**
**FUNDS**
Funds brought forward
Funds carried forward
**REPRESENTED BY:**
CAF Trust Account 20555
5,222
Cash Float
0|**2021**
**2020**
**2020**
**£**
**£**
**£**
1,640
150
3,073
-34
2,071
530
873
3,422
0
6,896
**9,267**
-9,927
-117
0
-276
0
-62
-78
0
-1,829
-28
-1,086
**-6,291**
**2,976**
2,246
**5,222**
2,091
155
**5,222**|**2020**
**£**| |---|---|---| |||**11,725**| |||**-13,403**| |||**-1,678**
3,924| |||**2,246**| |||| |||**2,246**| Page 6 **HAYWARDS HEATH LIONS (CIO) CHARITABLE DONATIONS 2020-2021** ||**Swimarathon**|**Service Activity**|**Lions Projects**| |---|---|---|---| ||||| |Air Ambulance|||£200.00| |Cuckfield PCC Xmas tree||£50.00|| |Diocesan FamilySupport||£150.00|| |Food bank||£500.00|| |Handcross PrimarySchool||£504.00|| |District Youth Appeal|||£150.00| |MD Youth Appeal|||£50.00| |Hospital Packs||£306.00|| |India Covid Appeal|||£200.00| |ROAR 2021|||£170.00| |Sainsbury's vouchers||£2,760.00|| |Royal British Legion||£25.00|| |Warden Park PrimaryAcademy||£250.00|| ||||| ||||| ||£0.00|£4,545.00|£770.00| ||||| ||||£5,315.00| ||||| Page 7 ## **Haywards Heath Lions Club (CIO): Administration A/C 20557 Income & Expenditure Account for the Year Ended 30 June 2021** |**2021**
**2021**
**£**
**£**
**RECEIPTS**
Dues
938
Tailtwister
75
Donations (Other)
157
Lions Clothing
23
Social Events
0
0
0
**PAYMENTS**
International Dues
-438
District & MD Dues
-550
Lions Clothing
0
Transfers to Trust Account (net)
-7
Meeting Room hire
0
Miscellaneous
-325
**Surplus/(Deficit) for Year**
**Funds Brought Forward**
**Funds Carried Forward**
**REPRESENTED BY:**
CAF Administration Account 20557|**2021**
**£**
**1,193**
-1,320
**-127**
**1,044**
**917**
**917**|**2020**
**2020**
**£**
**£**
1,243
91
21
68|**2020**
**2020**
**£**
**£**
1,243
91
21
68|**2020**
**£**| |---|---|---|---|---| |||1,079
-1,001|78|| |||-562
-741
-68
34
-202
-81||**1,501**
-1,620| |||||**-119**
**1,163**| |||||**1,044**| |||||| |||||**1,044**| Page 8