Trustee Report for the Victory Room, Bucklebury
The year has been overshadowed by the Covid Pandemic and like everything else the hall was shut on March 23[rd ] 2020. During the first lockdown the trustees made the hall Covid safe with notices, sanitisers located throughout the hall, doors were secured open, use of table, chairs and kitchen equipment was restricted. The trustees worked with all the users intending to come back and use the hall to produce and agree risk assessments. When allowed, the hall was briefly re-opened in September and October before being closed again in accordance with government guidelines.
Prior to the pandemic the trustees had a schedule of fund raising events in place however these were all cancelled when it became clear they were not going to be permitted under government guidelines or there was significant doubt about what was going to be permitted.
Whilst the hall was shut, the trustees have progressed the refurbishment and extension project and have raised all the funds required to move forward and source tenders for the works. It is expected that the works will commence and be completed in the 2021 financial year.
| The Victory Room - Income and Expenditure | The Victory Room - Income and Expenditure | The Victory Room - Income and Expenditure | ||||||
|---|---|---|---|---|---|---|---|---|
| 1 November 2019 - 31 October 2020 | ||||||||
| Opening Balances | Closing Balances | |||||||
| £ | £ | |||||||
| PettyCash | £2.09 | PettyCash | £2.09 | |||||
| Current Account | £21,004.22 | Current Account | £18,972.20 | |||||
| Deposit Account | £10,007.76 | Deposit Account | £1.32 | |||||
| 14-DayNotice a/c | £12,835.04 | Redevelopment Account | £45,572.87 | |||||
| Debtors | £125.40 | Debtors | £74.51 | |||||
| Creditor | -£3,670.00 | Creditor | ||||||
| Stock | £352.47 | Stock | £302.27 | |||||
| Total | £40,656.98 | Total | £64,925.26 | |||||
| INCOME | EXPENDITURE | |||||||
| Item | Item | |||||||
| Lettings | £2,318.75 | Maintenance | £411.00 | |||||
| Fund Raising | £30.00 | Fund Raising | £36.00 | |||||
| Donations | £22,986.00 | Donations | £0.00 | |||||
| Other | £10,000.00 | Light/Heat | £1,264.93 | |||||
| Interest | £31.71 | Council Tax | £0.00 | |||||
| Cleaning | £1,008.89 | |||||||
| Sundries | £368.56 | |||||||
| Insurance | £796.58 | |||||||
| MugCosts | £0.00 | |||||||
| COVID 19 | £173.72 | |||||||
| Redevelopment | £7,038.50 | |||||||
| Total | £35,366.46 | Total | £11,098.18 | |||||
| Net Gain | £24,268.28 | |||||||
| Income and Expenditure History | FY 2019/2020 Summary | |||||||||
| INCOME | ||||||||||
| 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | Comments | ||||
| Item | £ | £ | £ | £ | £ | |||||
| Lettings | 3,778 | 3880 | 5000 | 5443 | 4,806 | 2,319 | Hall shut from March 23rd for Covid until October | |||
| Fund Raising | 12,359 | 8,737 | 10485 | 6964 | 8,564 | 30 | All fundraisingcancelled in 2020 | |||
| Interest | 7 | 8 | 5 | 10 | 33 | 32 | ||||
| MugSales/Sundries | 15 | 22 | 7695 | 240 | ||||||
| Donations | 5000 | 2387 | 11,147 | 22,986 | ||||||
| Other/Exceptional | 10,000 | Hospitalityand Leisure Grant Fund from WBC for Covid | ||||||||
| Total | 16,159 | 12,647 | 20,490 | 22,499 | 24,790 | 35,366 | ||||
| Flood refit | ||||||||||
| Total | 16,159 | 12,647 | 20,490 | 22,499 | 24,790 | 35,366 | ||||
| EXPENDITURE | ||||||||||
| 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | |||||
| Item | £ | £ | £ | £ | £ | |||||
| Maintenance | 483 | 1,265 | 57 | 65 | 15 | 411 | Septic Tank Emptying,new Fire extinguishers and lamprepair | |||
| Fund Raising | 7,244 | 5,974 | 6714 | 5555.02 | 5,77~~3~~ | 36 | ||||
| Insurance | 1,081 | 999 | 772 | 889 | 849 | 797 | ||||
| Cleaning | 1,675 | 1,649 | 1904 | 1914 | 1,882 | 1,009 | Hall shut from March 23rd for Covid until October | |||
| Mugsales/Sundries | 688 | 737 | 838 | 657 | 803 | 369 | ||||
| Mugs | 6377 | |||||||||
| Light/Heat | 1,254 | 516 | 1036 | 288 | 2,190 | 1,265 | Average Cost is £1194 for last 4years | |||
| Council Tax | 98 | 98 | 95 | 98 | 100 | |||||
| Donations | ||||||||||
| COVID 19 | 174 | |||||||||
| Exceptional(Development) | 3,823 | 7,140 | 7,039 | |||||||
| Total | 12,523 | 15,061 | 11,416 | 15,843 | 18,752 | 11,098 | ||||
| Total | 12,523 | 15,061 | 11,416 | 15,843 | 18,752 | 11,098 | ||||
| PROFIT/ LOSS | ||||||||||
| 2015 | 2016 | 2017 | 2018 | 2019 | 2019 | |||||
| £ | £ | £ | £ | £ | ||||||
| Total | 3,636 | -2,414 | 9,074 | 6,656 | 6,038 | 24,268 | ||||
| Hall Costs | 5,279 | 5,264 | 4,702 | 3,911 | 5,839 | 3,850 | Average Cost is £4,575 for last 4years | |||
CHARITY COMMISSION FOR ENGLANO ANO WALES accounts Sp.r.tion A IniJp.pp.ndent Examiner R RFhpnrt m•mb•r4 of V/C7oLy On accounts for th• year Oc708 'E Charity no {rfany) Sot out on pa I report to the tru3tees on my ex1nation of ts accounts of the above e (Ih& Trusf) for the year ended Rosponslblllll•• and basls of rnport accounts in acc(xdarKX ith the requiremerts of the Charities Act 2011 A<). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carryina out my examination, I have folbwed all the apt4i¢able Direth'ons gtven by the Charity Commission urthr section 145(5)(b) of the A(X. Ind•pendent chanty'8 gross incom all$ statemont undertake the exam applicabl8 list £250.CK)O arKI l am qualffied lo by beirvJ a qualffied member of [insert name of ll. D8bte [ ] rfn( applic8ble. I have eompleted my exninatton. I confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cau8e to believe that in, any material the accountirg rec¢)rds were nol kert in accordance Mth section 130 of the Charit8 Ad.. or accounts did not accord vath the accounting records; or the accounts dKI not c<)mply with the applicable requirements concerning the form and content of accounts set out in the {Aecounts and Reports) Regulations 2CMJ8 other than any requirement that the accounts give a Irue and fair view which 1$ nol a matter considered as part of an iNJependent examinalion. I have no concerns and have come acfOSS no otsr m8tter6 in connecti with the examination to vthich attention should be drawn in this report in order to enable a woper urKlerstanding of the accounts to be reached. Slgned: Dat•: -?oJ/ Nam•: Relevant professlonal quallfication(s) or body IER Oct 2018
(rf any): Address: 4> Section B Disclosure Only complete if the examiner needs to highlight material matters of conrn Isee CC32. IrKlependent examination of chanty accounts.. directions and guidance for examiners). Gfve h•re brf•f d•tall8 of dls¢lo80. IER Oct 2018