Weycroft Hall Ministries Report and Accounts Year ended 31 March 2021 ## **Weycroft Hall Ministries** ## **LEGAL & ADMINISTRATIVE DETAILS** ## **FOR THE YEAR ENDED 31 MARCH 2021** ADDRESS FOR CORRESPONDENCE GOVERNING DOCUMENT ADDRESS FOR CORRESPONDENCE Weycroft Hall Weycroft Axminster Devon. EX13 7LL GOVERNING DOCUMENT CIO Incorporated 6th March 2018 CHARITY REGISTRATION NUMBER 1177447 TRUSTEES RESPONSIBLE FOR V.Turner MANAGING THE CHARITY P.Calderbank (resigned May 2021) R.Ray (resigned May 2021) M. Wallis C.Turner (resigned May 2021) M.Cavaciuti (appointed October 2019) D.Rogers (appointed September 2020) M.Russell (appointed May 2021) L.Russell (appointed May 2021) NAMES OF BANKERS INDEPENDENT EXAMINER Lloyds Bank Plc Jaimée Young Stewardship 1 Lamb's Passage LONDON EC1Y 8AB ## **INDEX** Page 1 Legal & Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Pages 8-9 Notes to the Accounts Page 1 ## **Weycroft Hall Ministries** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2021** The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 March 2021. ## **Objects of the charity** The charity, which is a church, is governed by a constitution and is constituted as a charitable incorporated organisation. The charity's principal objects, as set out in its governing document, are: The advancement of the Christian faith for the public benefit, but not exclusively, by providing and establishing a training and retreat centre in the area of Axminster for the local community. ## **Summary of the charity's main activities and achievements** What an unusual year! It started with the church moving online to Zoom in March 2020. This proved to be a fabulous decision, following an excellent review of options from the leader of Re-Discover Church, Exeter. Whilst many churches "broadcast" their meetings via YouTube or Facebook, Zoom gave us something else: participation! In a season where people were isolated and "locked-down" our Zoom Sunday mornings bucked the trend and were a lifeline for many. 18 months on and society may have zoom-fatigue, but it is worth noting that during the year it was a huge success for River Church (part of Weycroft Hall Ministries), and saw Sunday attendance increase. Our Zoom meetings were hallmarked by: Wide participation, where more people contributed to the meeting than we were used to in a physical meeting Increased relationship across the church, where people would talk to people they wouldn't normally meet Non-church members in the home, "listening in" Weekly communion, led by different people Deep levels of engagement through breakout rooms discussions & prayers Continued Bible teaching covering: Fruit of The Spirit (Apr-May) Fundamentals of faith (Jun-Dec) Personal Wholeness series (Jan-Mar) Launching of a YouTube channel for the weekly preaches, with unexpected popularity and reach (over 4,500 views for the year) When regulations and the weather allowed, we started meeting in the gardens of Weycroft Hall. This was another "first" for us, but proved immensely popular. It allowed for meeting in a far more natural way than permitted inside, including sung worship. We even had a fabulous outdoor full-immersion baptism service. ## **Fireplace Youth Work** This has continued to flourish under the care of our part-time youth worker. Meetings continued online, but also many were allowed at Weycroft Hall which proved far more popular with the teenagers. Some also got involved with a fortnightly Homeless Outreach in Exeter, which many found inspiring. Page 2 ## **Sozo Ministry** Some 35 Sozo appointments were given during the year, many online, and feedback was very encouraging: for most it was a significant time of healing and revelation, for some it was life-changing. The "personal wholeness" agenda of Sozo very much helps to shape the culture of River Church and is proving to be a real growth area in our ministry. River Church currently has 4 trained Sozo practitioners. ## **Healing Centre Online** Another initiative during lockdown was a monthly Saturday morning "healing centre online" via Zoom. A team of 10 experienced pray-ers were trained up to minister to anyone who came to the meeting. The main take-up was through word of mouth, although there had been advertising on social media, there were some amazing times of physical healing and revelation. Medical verification is sought to verify healing as a result of prayer ministry. One such hospital report for a lad with leukaemia was that "his recovery was astonishing!". ## **Life Groups** 3 groups continued through lockdown and provided deeper levels of relationship and support than available on a Sunday morning. ## **Kenya Outreach** A member of the congregation, who had been a missionary amongst the Maasai in Kenya, organised a life-saving planting of crops, paid for and prayed for by River Church. This sustainable, microeconomic, locally led project could not have been more successful! The before and after photos of drought ridden wilderness, to smiling children in mega harvest were heart warming. This is a comment from one of the 85 most vulnerable families that was helped: _" I had no way of planting my crops this season- as we have no oxen to plough our field. Because of the help I received from RedTribe, I have been able to grow so much food! I have never seen so much maize! This is going to change so much for my family. I will not only be able to feed my family, I will be able to think of the future as well. I hope to sell some of the harvest to buy goats, sheep and even a cow! My children will be able to go to school because I will be able to pay their fees. I am so happy that I will also be able to help another family by sharing what we have." NK._ ## **Summary** River Church was 2 years old when it had to lockdown due to Covid 19. The fact that it has flourished is due to the dedication, sacrifice, hard work and passion of a whole group of people who celebrate what it is to be Christian. There is a buzz, a freshness, a life about this church that bodes well for the future. In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission. ## **Financial review** During the year income decreased by £4,237, to £26,687, and expenditure decreased by £6,857, to £16,892. As a result the cash held by the charity increased by £9,795, to £31,707, of which all is unrestricted and can be used for any charitable purpose. ## **Reserves policy** The trustees have determined that the charity should aim to hold unrestricted cash of no less than £15,000 (which equates to about 6 months' of budgeted unrestricted expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £31,707 and the charity is complying with its reserves policy. Page 3 ## **Governance** Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. Responsibility for the day to day operation of the charity has been delegated to a senior management team led by Vince and Clio Turner. New trustees are recruited and appointed by the existing trustees, by a majority vote, the chairman has the deciding vote in the event of a tie. ## **Responsibilities of trustees** Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year. We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities. ## **Approval** This report was approved by the trustees and signed on their behalf by: Dominic Rogers ……………………………………………………….. 12.11.21 Page 4 ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF** ## **Weycroft Hall Ministries** I report to the trustees on my examination of the accounts of Weycroft Hall Ministries ('the charity') for the year ended 31 March 2021 on pages 6 to 9 following. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jaimée Young Stewardship 1 Lamb's Passage LONDON EC1Y 8AB Page 5 ## **Weycroft Hall Ministries** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2021** |Notes
**_Income receipts_**
Donations and legacies
**_Total receipts_**
**_Payments_**
2
3
**_Total payments_**
Transfers between funds
5
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Net of receipts / (payments) before
Grants
paid
in
relation
to
charitable
activities undertaken by others
Payments
in
relation
to
charitable
activities undertaken directly||General
Designated
Funds
Funds
£
£
26,687
-
26,687
-
8,001
-
7,683
-
15,684
-
11,003
-
-
-
11,003
-
20,704
-
31,707
-
Unrestricted Funds|Restricted
Funds
£
-
-
1,208
1,208
1,208
-
-
1,208
-
1,208
-|2021
£
26,687
26,687
8,001
8,891
16,892
9,795
-
9,795
21,912
31,707|2020
£| |---|---|---|---|---|---| |||General
Funds
£
26,687
26,687
8,001
7,683
15,684
11,003
-
11,003
20,704
31,707|||| ||||||30,924| ||||||30,924| ||||||14,701
9,048| ||||||23,749| ||||||7,175
-| ||||||7,175
14,737| ||||||21,912| The notes on pages 8 - 9 form part of these accounts. Page 6 ## **Weycroft Hall Ministries** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **FOR THE YEAR ENDED 31 MARCH 2021** |Notes
**A**
**Cash funds**
Cash at bank with immediate access
**B**
**Other monetary assets**
Gift aid due to charity
**C**
**Liabilities**
**Falling due within one year**
Fee for Independent Examination|General
Designated
funds
funds
£
£
31,707
-
**31,707**
**-**
3,000
-
**3,000**
**-**
420
-
**420**
**-**
Unrestricted Funds|Restricted
funds
£
-
**-**
-
**-**
-
**-**|2021
£
31,707
**31,707**
3,000
**3,000**
420
**420**|2020
£| |---|---|---|---|---| |||||21,912| |||||**21,912**| |||||-| |||||**-**| |||||-| |||||**-**| ## **D Assets retained for charity's own use** The charity does not hold any assets of material value. ## **E Guarantees and secured debts** The charity has not given any guarantees and has not provided its assets as security for any liabilities. The accounts were approved by the trustees and signed on their behalf by: Dominic Rogers -------------------------------------------- ## 12.11.21 The notes on pages 8 - 9 form part of these accounts. Page 7 ## **Weycroft Hall Ministries** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **1 Accounting policies** In the previous year, the charity presented accounts prepared on the accruals basis using the Charities SORP. However, as the charity's income is less than £250,000, it has taken advantage of the option to prepare its accounts on a receipts and payments basis and the results reported previously have been restated; further information is given in note 6 below. The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs. General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects. |**2**
**Payments in relation to charitable activities undertaken directly**
Hire of premises
Youth and Children's work
Special Events
Other Costs
**3**
**Grants paid in relation to charitable activities undertaken by others**
Grants for:
Overseas mission
Pastoral care
Relief of poverty
Education and training|Unrestricted Fun
General
funds
£
600
6,130
-
1,271
8,001
3,790
-
560
3,333
7,683|ds
Designated
funds
£
-
-
-
-
-
-
-
-
-
-|Restricted
Funds
£
-
-
-
-
-
-
1,208
-
-
1,208|Total
2021
£
600
6,130
-
1,271
8,001
3,790
1,208
560
3,333
8,891|Total
2020
£| |---|---|---|---|---|---| ||||||3,170
7,024
1,702
2,805| ||||||14,701| ||||||-
-
-
-| ||||||9,048| The organisation supports individuals in the UK and organisations overseas in the relief of poverty, and education and training. One off grants totalling £8,891 (2020: £9,048) have been made to 7 individuals and 2 organisations (2020: 17 individuals) during the period, including £1,208 of restricted funds. The grants paid to overseas mission all relate to UK based charities who work overseas. ## **4 Transactions with related parties** Two of the trustees, Vince and Clio Turner own and live in Weycroft Hall, from which the organisation operates. They allow the organisation to use the premises for a charge to cover running costs, receiving £600 (2020: £3,170) in the period. Page 8 ## **Weycroft Hall Ministries** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **5 Movement of funds** |**vement of funds**||||| |---|---|---|---|---| |Balance at
31 Mar 2020
£
General funds
20,704
Restricted funds
Pastoral Care Fund
1,208
1,208
Total funds
21,912
[
y
g
y
p
]|Receipts
£
26,687
-
-
26,687|Payments
£
15,684
-
1,208
-
1,208
-
16,892
-|Transfers
£
-
-
-
-|Balance at
31 Mar 2021
£| |||||31,707| |||||-| |||||-| |||||| |||||31,707| |||||| The restricted fund relates to an earmarked donation to provide a pastoral gift for a specific purpose. ## **6 Reconciliation with previously reported funds** |Previously reported reserves, at 31 March
Dominic Adjustments arising from use of receipts and payments basis:
Exclusion of previously included fixed assets
Exclusion of previously included debtors
Exclusion of previously included creditors
12.11.21 Re-stated reserves, at 31 March
Previously reported results
Adjustments arising from use of receipts and payments basis:
Previously capitalised expenditure, less depreciation, now expensed
Excluded movements in debtors resulting in the recognition of more / (less) income
Excluded movements in creditors resulting in the recognition of less / (more) expenditure
Re-stated results
_Reconciliation of results_|2020
£
15,858
-
-
6,054
21,912
2020
£
1,121
-
-
6,054
7,175|2019
£
14,737
-
-
-| |---|---|---| |||14,737| |||| Page 9