Trustees. Annual Report for the period Penc4J start date Period end date 202? From To Section A Reference and administration details Charity name INDUSTRIAL RAILWAY SOCIETY Other names charfty is known by Registered charity number Irf any) 1177413 Charity's prlncipal address 25, Byron Way, Melton Mowbray, LeIstershire Postcode LE13 1NY Names of the charity trustees who manage the charity Oates acted if not for whole Trustse name Offio Irf any) Namè of person lor bodyl entitled toa int trustee ifan lan R Bendall Andrew C Smith Chaiman Treasurer Huw Williams Secretary Colin Billinghurst Robert Turner Cliff Shepherd Christopher G Down John N Middleton 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optlonal infomiation) e of adviser Name Address Name of chièf executive or names of senior staff members (Optional infonnation) no paid staff Section B Structure, overnance and mana ement Description of the charity's trusts constitution Type of goveming document 'Ists'tution How the charity is constrtuted society i association Trustee selection methods elected annually at Society AGM Additional governance issuès Ioptional inforniation) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wider neOrk with which the charty works.. relationship with any related parties", trus*ees' consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The publication of books. magazines and nevtsletters on all aspects of industrial raIaYS and locomotives. The provision of a comprehensive Archive Consisting of books. drawings, pholographs and maps elc. covering all aspects of industrial railways and locomotives. Visits to industrial railway srtes. The dissemination of historical infomation about industrial railways and locomotives. Summary of the objects of the charity set out in its governing document TAR March 2012
The Trustees, wth due regard to the guidance issued by the Charity Commission on public benefrt, make available to the public information on all aspects of industnal railways and locomotives via.. general sale of its publications, including. where appropriate, donation to local or county library servi$ arranging and publicising open days at its Archive and also allowing access by personal aangement with the Archivist - the sale of surplus copies of its magazines and newsletters at sales stands, via its E-shop and by posl - the sale of surplus copies of copyright photographs at sales stands cooperating with like minded bodies. for example, within the Heritage RaIvay industry by. inter alia," distributing flyers notifying events or appeals appertaining to industrial raiaY locomotives etc.. advertising within its newsletters events of industrial railway interest organised by other bodies making available ¢opies of technical documents from rts Technical Library to interested partEs." for example those restoring fomer industrial locomotives the donation of material acquired by the Society which is nol core to its aims and obiectives to appropriate bodies which may be charilable institLrtions or public l)odies such as libraries or archives Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) As well as the OffirS and Trustees of the Society, a massive contribution is made by members who volunteer to assist in many areas to help the Society run smoothly. This work includes-. - administration associated with the annual membership subscription renewal assisting on the Society sales stand at galas and open days cataloguing maps, drawings and material in our Archive providing labour and transport to collected materials bequeathed lo the Society [usually several van loads per bequestl scanning pholographs identfying the subject matter of photographs arranging visits to industrial railways authorship andlor editorship of publications producing maps for publications - fomiatting and setting page layouts for publications research to assist the authors and edrtors of publications You may choose to indude further stalements, where relevant, about.. policy on grantmaking., policy programme related inveslment-, contribution made by volunteers. WrthoLrt this valuable contribution of time. energy and expertise. the Society could not have achieved the reputation and standing which il has and continues to hold. A conservative estimate is thal some 75 members (8%) actively contribute in this way. Section D Achievements and performance TAR March 2012
Section D Achievements and performance The Society has published four new books during the. year.. The latest in the 'County' Handbook series, Teesside, covering not only the heavily industrialised areas around Middlesborough and Hartlepool, but also the mines and other induslnes in the surrounding countryside was published and has teen very well received. Volume One of a two part book covering the Industrial Railways and Locomotives of South Africa was published. The country was a major market for British locomotive manulacturers. but also developed a signtficant local locomotive manLrfacturing base. Much original research has gone into the production of this book and Volume Two is expected to be published in 2024. In a departure to riormal Practi and seeking to broaden its base a little, the Society partnered with the author to produce Iwo small volumes dedicated respectively to the history of the Oxford City Gas Works and the railway wnich served it., and to the construction, development and operalion of His Majesty's Explosives Factory Stratton, Swindon, covering the years 1916 to 1919. Both books go beyond the areas of specific industnal railwai interest and cover the history of the works themselves in some detail r.ght up to dosure. Summary of the main achievements of the charity during the year Four issues of the vociety magazine. the Industrial Railway Record, numbers 252 to 255, were published during the year and distnbuted to members as part oftheir annual subscription. Additional copies of each issue are printed for sale to the general public and there is a continuous demand for back issues which the Society sales team endeavour to meet. Six 36 page Bulletins with UK and Society domestic news and four Bulletins of Overseas News were distributed to members. Spare copies of ihese are offered Igr sale to the general public at the various Society sales stands throughoLrt the year. Fourteen visrts to indiAStrial and private railway sites took pla during the year and were well patronised. The category of Day Membership, introduced dunng 2022 to allow non-members to participate in these visits. subject to availability of places. has proved popular and a number of Day Member participants have subsequently joined the Society. Many enquiries for information from the general public come in to our volunteers whilst staffing our sales stand at galas and open days. These are followed up and passed lo the appropriate officer lo respond to. When postal and e-mail quenes are added in, some 35 historical enquiries were received and dealt with during the year from members of the public in the UK. GeThany, Australia and the USA. Many of these are on-going and, after the initial response, if further infomation becomes available, it is sent on. The Societri gave assistance to volunteers at the National Trust, Dolaucolhi Gold Mine. providing identification and histories of the railway exhibits at that site and explaining how the underground railway operation would have been run. In planning our activities for the year V are mindful of reaching a greater i audience than just our membership and bringing information into the I public domaifj regarding industrial railway topics. both historic and current. Section E Financial review TAR March 2012
Surplus funds from the sale of publications go to funding the production of the next publication. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional infomiation) You may choose to include additional infomiation. where relevant about- the charity's principal SoUrS of funds (including any fundraisingl.. how expenditure has supported the key objectp4es of the charity., investment policy and objectives including any ethical investment policy adopted Section F Other optional infomiation In planning our activities we are mindful of encouraging the younger generation {leenage and upwards) and making them aware of our industrial history. the part played by the industrial railway and locomotive, mechanical engineering, the industrial processes that required these raihvays to move raw materials, semi- finished and finished goods and of what is still available to see and visrt today. We also wish to educate Ihe wder public on the part played by industrial railways. especially in their local communty. It can be very rewarding when a communty refers to llheirf old engine that worked in the local mine, quary or power station. The Annual General Meeting was held at the Chasewater RaiVaY, an organisation with which the Society has long had links through both their origins in the Bimiingham Locomotive Club. All members were circulated. as usual, with Offir$, reports via the nomal bi-monthly distribution, both postal and electronic. Members were encouraged to vote by proxy, both via post and electronically and the total number of proxy votes cast was 47 whilst 43 mernbers attended in person. Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signaturels) Full namels) Position (eg Sècretary, Chair, etc) lan Robert Bendall Huw Williams Chaimian Secretary Date TAR March 2012
| Period | |
|---|---|
| Sales | |
| Donations Received | 2564.44 |
| Sales of Books etc | 52956.34 |
| Investment Income | 756.31 |
| Other Income | 2269.00 |
| Membership Fees | 25228.22 |
| Bad Debts written of | -0.30 |
| Sales Stande Fees | -50.00 |
| Purchases | |
| Direct Expenses | |
| IRS Books Production & Printing | 32952.00 |
| IRS Bulletin Productiion & Printing | 6875.21 |
| IRS RECORD Production & Printing | 7039.40 |
| Other Publishers Books | 7128.64 |
| Advertising & Publicity | 125.00 |
| Gross Proft/(Loss): | |
| Overheads | |
| AGM & Visits Expenses | 1865.00 |
| Posting - Membership Items | 8524.21 |
| Postage & Packig - Sales | 7103.82 |
| Telephone Calls | 8.70 |
| Computer & Software | 2299.75 |
| Premises Expenses | 5700.00 |
| Archve Purchases | 834.83 |
| Committee Expenses | 145.32 |
| Mileage Claims | 836.00 |
| Insurance | 1076.44 |
| Donations Made | 4.50 |
| Management & Admin - Bank Charges and Interest | 3036.19 |
| Suspense & Mispostings | -1807.65 |
Net Profit/(Loss):
83724.01 0.00 54120.25 29603.76 29627.11 -23.35
£ ID Q)Jooa