Trustees. Annual Report for the period
peri￿ start dale
Period end date
From
To
021
Section A
Reference and administration details
Charty name
INDUSTRIAL RAILWAY SOCIETY
Othor names charity is known by
Registered charity number (if any)
Charity's principal address
25, Byron Way,
Melton Mowbray,
L8icestershire
Postcode
LE13 1NY
Names of the charity trustees who manage th8 charity
Dates acted If notfor whole
ear
Tru8ts& namg
Offica Ilf any)
Name of person lor body) entitled
0Snt trustee
rfan
lan R Bendall
Chairman
Andrew C Smith
Treasurer
Huw Williams
Secretary
Colin Billinghurst
A Roy Etherington
Cliff Shepherd
Christopher G Down
Peter Stamper
John N Middleton
11112021 to 91812021
121812021 onwards
71912021 onwards
71912021 onwards
10
12
13
14
15
16
17
18
19
20
Namès of thè trustses for thè charity. if any, Ifor Oxamplo, any custodlan trustees)
Name
Date5 actèd if not for whole
ear
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March 2012

Names and addresses of advisers (Optional information)
e of advrser
Name
Address
Name of chief executtve or names of senior staff members (Optio'nal infamiationl
no paid staff
Section B
Structure,
overnance and mana
Description of the charjty's trusts
constitution
Type of governing document
How the charity is Gonstilutgd
society l associab'on
Twstea selection methods
elected annua15y at Sociely AGM
Additional governanco issuos (Optional inforniation)
You may choose to incEude
additional information, where
relevant, ab.ou1:
policies and procedures
adopted for lh8 induction and
training of trustees.,
the charity's organisational
structure and any wid8r
network with which the charity
works,.
relalionshlp with any related
parties.,
trustees, Gonsideration of
major risks and Ihe system
and prO￿dureS to manage
them.
Section C
Ob'ectives and activities
The publication of books, magazines and newsletters on all aspects of
induslrial railways and locomotives.
The provislon of a comprehensive Archtve consisting of books, drawings,
photographs and maps etc. Govering all aspects of industrial railways and
locomotives.
Isits to industrial railway sites.
The dissemination of historical information about industrial railways and
locomotives.
Surnmary of the objoGts of the
charlty set out In its
governing document
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arch 2012

The Twstees, with due regard to the guidance issued by the Charity
ComtTrissron on publiG benefit, make available to the publiG inforinalion
on all aspect8 of industrial railways and locomotives vi8-
general sale of its publications, including, where appropriate, donation
to local 01 county library servic@s
arranging and publicising open days al its Archive and also allowing
access by personal arrangèmènt with the Archivist
the sale of surplu5 coples of its magazines and newsletters at sales
stands, via tts E-shop ané by post
the sale of surplus copies of copyright photographs at sales stands
cooperating with Ilke minded bodies, for example, within the Herttage
Railway industry by, inter alia.. distributing flyers notifying events or
8ppe8ls appertaining to industr181 railway locomottves etc.; advertislng
within its newsletters events of industrtal railway interest organi58d by
other bodies
making available copies of technical documents from Its Technical
Library to int8rested parties,. for 8xampl6 those r8storing formgr industrial
locomotlves
- the donation of material acquired by the Society which is not core to. its
aims and objeclives to appropriate bodies whlch may be charitable
institutions or public bodies Such as libraries or arehives
Summary ofthe main
activities undertaken for tho
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidanco
Issued by the Charity
CommiG$ion on public
benefftl
Additional delails of obiectives and actlvlttes Ioptlonal Informatlon)
As well as the Officers and Trustees of the Society. a massive
contribution is rnade by members who volunteer to assist in many area5
to help the Society run smoothly. This work include5'.
administration associated with the annual membership subscription
renewal
- agsisting on the Society sale8 Stand at ga188 and open days
cataloguing maps, drawings and material in our Archive
providing labour and transport to collected materials bequeathed to th8
Society lusually several van loads per bequest]
scanning photographs
identifying the subject matter of photographs
arranging visits to induslrial railways
authorship andlor editorship of publications
producing maps for publications
formatting and setting page layouts for publications
research to assist the authors and editors of publication5
You may Gh(xJse to indude
rther slatements, where
relevant, about:
policy on grantmaking-
policy programme related
investment.,
ontribution made by
volunteers.
wrthout this valuable conlribution of time, energy and expertisg, the.
Society could not have achieved the reputation and standing which it has
and continues to hold.
A consetvative estimate Is that some 75 members {8DA} actively
ontribule in thi5 way.
Section D
Achievements and performance
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March 2012

Section D
Achievements and performance
Summary oflhe main
achlevements of the.charlty
during the year
The So¢iety has published three new books durtng the year.
The final volume in the series on county Durham., Industrial Railways and
Locomotives of Durham, Part 3 completes a comprehensive history of
non-main line railways in the wunty.
Kerr, Stuart Water Tube Boiler Geared Locomotives is an authoritatlve
teGhniGal treatise which Covers a small number of machines construct8d
to en unique design by this manufacturer., whilst still remaining easy to
read and understand to the lay person.
An updated and much expanded edttion of the Society's 'Decauville
Works List, has become Ihe first truly bi-lingual book published by the
Society, wjlh a text and photog￿phIC ￿p*lOn5 in French as well as
English.
Four issues ofthe Society magazine, Ihe Industrial Railway Record,
numbers 244 to 247, were published during the year and distributed to
members as part of their annual subscription.
Additional copies of each issue are printed for salg to the general public
and there is a continuous demand for back i89ues which the Society
sales team endeavour to meet.
Six 36 page Bulletins wiéh UK and Sociely domestic news and four
reduced size Bullotins of Overseas News were di51ributed to membetE,
Spare coples of these are offered for sale to the general public atthe
various Society sales stands throughout the year:
Towards the lattèr part of the year it became possible to arrange a small
nLJmber of visits for memb8rs to tnduslrial and privale iailway sites. Th8
four visits possible were well patronised and one allowed the Society to
establish a re18tionship with management and residents at one of Her
Majestys Prisons, where we were able to provide backgfofjnd historl¢al
information to residents researching the history of the industrial railway
formerty in use there.
Copies of s¢anned doGum&nts from ihe Society's T8chniGal Library were
made available to the Yorkshire Wolds Railway and the Invergary & Fort
Augustus Railway Museum to aid with the restoralion of locomotives in
their care.
A storage unit at Sheffield, used for the deep storage of Itttle acce88ed
documents in thg Archive and the Technical Library, has been given up
and a suitably modified container storage unil leased at a lower cost
adIa￿nI to the Archive, making access easier and reducing the need to
tr8vel to retrleve Items required for inspection, saving both tim8 and C02
.emissions.
Many enquiries for infomiation from the general public come in to our
volunteer5. whilst staffing our sales stand at galas and open days. Thes6
are followed up and passed to the appropriate officer to respond to.
When postal and e-mail quaries are added in, a total of 56 historical
enquiries were re￿iVed and.dealt with during the yèar.
A donation of signing on books and Minut6 Books relating to Wharnecliffe
Silkstone Colliery was made from the Archive to Sheffield Cty Archive,
consolidating that material with other material relating to the colliery
already held by Sheffield City Archive.
Covid-19 restrictions have severely reslricted access to our Archive, both
for members and the general public, during the year. However, once
reslriclions were relaxed, 8 Covid compliant system was inlroduced to
rmit, albeit limited access under controlled conditions.
TAR
Aarch 2012

s.ection D
Achievements and performance
In planning our activitiss forthe year we ar8 mindful of reaching a greater
audience than just our membership and btinging information inlo the
publi¢ dornain regarding industrial raiiway topics, both historic and
current.
Section E
Financial review
SuTplus funds from the sale of publications go to funding the production
of the next publicat]on.
Brlef ststement of the
charity'5 poIiGy on reserves
Details of any funds materlalty
In deficit
None
Further financial re.vlew details (Optional Informationj
TAR
March 2012

You may ehoose to include
additional information, where
relevant about-.
the Charity's prinGipal
sources of funds linclljding
any fundraising).,
how expenditure has
supported the key objectives
of Ihe chartty.,
investment policy and
objectives including any
ethical investm8nt policy
adopted.
Section F
Other optional information
In planning our activities we are mindful" of encouraging the younger 98nera*ion (teenage and upwards) and
making them aware of our industrial history, the part played by the industrial railway and locomotive,
méchanical engineering, the industrial processes that required these railways to move raw materials, SEmi-
flnished and flnished goods and of what is still availebl8 to see and visit today.
We also wish to educate the wider public on the part played by industrial railways, especially in their local
cornmunity. It can be very rewarding when a communily r8fers to 'th@jrf' old engine that worked in the local
mine, quarry or power ststion.
The Annual Genéral Meetlng retumed lo its 'nomial' format, with the meeting combined with a visit to a
Heritage RaI￿aY, Ihe Chas8water Railway, with which the So¢iety has strong links deriving from a common
genesis_ All members were circul8ted, as usual, with Officers, reports via the norrnal bi-monthty distribution,
both postal and electronic. Merrbers were encouraged to vote by proxy, both via post and electronically 8nd
the total number of proxy votes cast was 48 whilsl 57 member5 attended in porson.
Section G
Declaration
The trust88s deGlare that they have approved the trustses, report above.
Signed on behalf of the charity's trustees
Signaturelsl
Full name(s)
Position (eg Secretary, Chalr,
etcl
San Robert Bendall
Huw Williams
Chairman
Secretary
Date
TAR
March 2012

## **INDUSTRIAL RAILWAY SOCIETY ACCOUNTS for 2021** 

|**RECEIPTS**|||
|---|---|---|
|Sales of Books etc|55748.43||
|Membership Fees|25924.09||
|Donations Received - Gift Aid|339.32||
|Donations Received - Non Gift Aid|10.00||
|Investment Income|743.95||
|Other Income|1301.40||
|**RECEIPTS**||**84067.19**|
|**PAYMENTS**|||
|IRS Books Production & Printing|23772.80||
|Other Publishers Books purcahsed|8113.36||
|Postage & Packing - Sales|6475.37||
|**COST OF BOOK SALES**||**38361.53**|
|IRS Bulletin Productiion & Printing|9504.95||
|IRS RECORD Production & Printing|7098.49||
|Posting - Membership Items|5603.79||
|**COST OF SERVICING MEMERTSHIP**||**22207.23**|
|Management & Admin - Bank Charges & Eshop|1922.52||
|Computers & Software Charges|3113.52||
|Advertising & Publicity|184.00||
|Chasewater Seat|370.00||
|Premises costs - rentals, fixtures and removal costs|9501.60||
|Heat, Light and Power|165.26||
|AGM & Visits Expenses|1385.00||
|Telephone Calls|67.40||
|Committee Expenses|82.45||
|Mileage Claims|476.84||
|Insurance|1046.04||
|Stationery|587.52||
|Donations Made- Chasewater|550.00||
|Suspense & Mispostings - unidentified receipt|-710.88||
|**OTHER COSTS**||**18741.27**|
|**EXCESS OF RECEIPTS OVER PAYMENTS**||**4757.16**|



Andrew Smith, Hon. Treasurer Malvern, 3/2/2022 



Independent examiner's report to the trustse8 of Industrial Railway Society
Charity
I report to the trustees on my examination of the accounts of the Industrial Railway
st
Society Charity for the year ended 31 December 2021.
Responsibilities and basi8 of report
As the charity trustees of the Trust you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charities Act 2011 {'the Act,).
I report in respect of my examination of the Trust's accounts carried out under
section 145 of the 2011 Act and in carrying out my examination I have followed all
the applicable Directions given by the Charity Commission under section 145(5)(b) of
the Act.
Independent oxaminerfs statement
I have completed my examination. I confirm that no material matters have come to
my attention in connection with the examination giving me cause to believe that in
any material respect:
1. accounting records were not kept in respect of the Trust as required by section
130 of the Act; or
2. the accounts do not accord wrth those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this ￿port in order to enable a
proper understanding of the accounts to be reached.
Signed..
Name.. David Kitching
Address.. 30 Carleton Road, Poynton, Cheshire, SK12 1TL
th
Date.. 12 April 2022