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2020-12-31-accounts

31 12 2020

Trustees' Annual Report for the period

Period start date Period end date 1 1 2020 31 12

From

To

Section A Reference and administration details

Charity name INDUSTRIAL RAILWAY SOCIETY

Other names charity is known by

Registered charity number (if any) 1177413 Charity's principal address 25, Byron Way, Melton Mowbray, Leicestershire Postcode LE13 1NY

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Ian R Bendall Chairman
2 Andrew C Smith Treasurer
3 Huw Williams Secretary
4 Colin Billinghurst
A Roy
5
Etherington
6 Cliff Shepherd
7
8
9
10
11
12
13
14
15
16
17
18
19
20
----- End of picture text -----

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

no paid staff

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

constitution

society / association How the charity is constituted

elected annually at Society AGM Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

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The publication of books, magazines and newsletters on all aspects of industrial railways and locomotives. The provision of a comprehensive Archive consisting of books, Summary of the objects drawings, photographs and maps etc. covering all aspects of of the charity set out in industrial railways and locomotives. its governing document Visits to industrial railway sites. The dissemination of historical information about industrial railways and locomotives.

The Trustees, with due regard to the guidance issued by the Charity Commission on public benefit, make available to the public information on all aspects of industrial railways and locomotives via: - general sale of its publications, including, where appropriate, donation to local or county library services Summary of the main - arranging and publicising open days at its Archive and also activities undertaken for allowing access by personal arrangement with the Archivist the public benefit in - the sale of surplus copies of its magazines and newsletters at relation to these objects sales stands, via its E-shop and by post (include within this - the sale of surplus copies of copyright photographs at sales section the statutory stands declaration that trustees - cooperating with like minded bodies, for example, within the have had regard to the Heritage Railway industry by, inter alia; distributing flyers guidance issued by the notifying events or appeals appertaining to industrial railway Charity Commission on locomotives etc.; advertising within its newsletters events of public benefit) industrial railway interest organised by other bodies - making available copies of technical documents from its Technical Library to interested parties; for example those restoring former industrial locomotives - the donation of material acquired by the Society which is not core to its aims and objectives to appropriate bodies which may be charitable institutions or public bodies such as libraries or archives

Additional details of objectives and activities (Optional information)

As well as the Officers and Trustees of the Society, a massive contribution is made by members who volunteer to assist in many areas to help the Society run smoothly. This work includes: - administration associated with the annual membership subscription renewal

You may choose to include further statements, where relevant, about:

Without this valuable contribution of time, energy and expertise, the Society could not have achieved the reputation and standing which it has and continues to hold.

A conservative estimate is that some 75 members (8%) actively contribute in this way.

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Section D Achievements and performance

The Society has published two new books during the year: Summary of the main Sentinel Locomotives and Sentinel-Cammell Railcars (13/2/2020) achievements of the Industrial Railways and Locomotives of Northumberland charity during the year (7/8/2020); To meet demand which had seen the price of secondhand volumes increase massively, the Society also reprinted its Industrial Railways and Locomotives of Leicestershire and South Derbyshire

Four issues of the Society magazine, the Industrial Railway Record , numbers 240 to 243, were published during the year and distributed to members as part of their annual subscription. Additional copies of each issue are printed for sale to the general public and there is a continuous demand for back issues which the Society sales team endeavour to meet.

Six 36 page Bulletins with UK and Society domestic news and four 30 page Bulletins of Overseas News were distributed to members. Spare copies of these are offered for sale to the general public at the various Society sales stands throughout the year.

Visits to industrial and private railway sites were almost completely curtailed as a result of Covid-19 restrictions, although a few members took part in an invitation only visit to Clayton Equipment, a small British locomotive builder exporting across the world.

Members were offered 8 planned visits for 2020; however, Covid-19 restrictions prevented these from taking place, with the exception of a Covid-secure rail tour around the British Steel works in Scunthorpe, organised to coincide with the Society’s short form Annual General Meeting.

Many enquiries for information from the general public come in to our volunteers whilst staffing our sales stand at galas and open days. These are followed up and passed to the appropriate officer to respond to. When postal and e-mail queries are added in, a total of 56 historical enquiries were received and dealt with during the year.

Covid-19 restrictions have severely restricted access to our Archive, both for members and the general public, during the year. However, once restrictions were relaxed, a Covid compliant system was introduced to permit, albeit limited, access under controlled conditions.

In planning our activities for the year we are mindful of reaching a greater audience than just our membership and bringing information into the public domain regarding industrial railway topics, both historic and current.

Section E Financial review

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Surplus funds from the sale of publications go to funding the production of the next publication.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

In planning our activities we are mindful of encouraging the younger generation (teenage and upwards) and making them aware of our industrial history, the part played by the industrial railway and locomotive, mechanical engineering, the industrial processes that required these railways to move raw materials, semi-finished and finished goods and of what is still available to see and visit today.

We also wish to educate the wider public on the part played by industrial railways, especially in their local community. It can be very rewarding when a community refers to “their” old engine that worked in the local mine, quarry or power station.

The Annual General Meeting was held in a ‘short form’ format, with all members circulated, as usual, with Officers’ reports via the normal bi-monthly distribution, both postal and electronic. Due to the uncertainty surrounding holding a physical AGM, members were encouraged to vote by proxy, both via post and electronically and a large number, including many who had never attended an AGM and some overseas members, did so. The total number of proxy votes cast was 101, exceeding the usual number of participants at an AGM. In addition 30 members attended in person.

The meeting was restricted to a brief address from the Chairman, a report on proxy voting and voting by those present and the opportunity for members to raise questions under ‘Any Other Business’. The meeting was held outdoors with members observing safe distancing as per Government guidelines.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Huw Williams Full name(s) Ian Robert Bendall

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Position (eg Secretary, Chair, etc) Date

Chairman

Secretary

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INDUSTRIAL RAILWAY SOCIETY INDUSTRIAL RAILWAY SOCIETY INDUSTRIAL RAILWAY SOCIETY 1177413 1177413 CC16a
For the period
from		 01/01/2020 To 31/12/2020
Section A Receipts and payments
A1 Receipts
Sales of publications
Membership income
Interest received
Sub total(Gross income for AR)		 Unrestricted
funds
to the nearest £
61,682
23,572
800
86,054
-
-
-
86,054
43,147
4,594
6,614
7,115
7,992
6,021
2,119
4,837
-
82,439
-
-
82,439
3,615
-
30,488
106,415		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
61,682
23,572
800
86,054
-
-
-
86,054
43,147
4,594
6,614
7,115
7,992
6,021
2,119
4,837
-
82,439		 Last year
to the nearest £
-
-
-
-		 61,682 45378
23,572 24103
800 150
86,054 69631
A2 Asset and investment sales, (see
table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 86,054 69,631

Cost of IRS book purchases
Cost of other book purchases
Archives costs
IRR publication costs
Bulletin printing costs
Postage and packing - members distributions
Bank and EShop charges
Office expenses		 43,147 -
-
-
-
-
-
-
-
-
-		 43,147
4,594
6,614
7,115
7,992
6,021
2,119
4,837
-		 33,596
4,594 6,004
6,614 3,991
7,115 6,251
7,992 7,650
6,021 10,207
2,119 6,287
4,837
- -
**Sub total ** 82,439 82,439 73,986
A4 Asset and investment purchases,
(see table)
- -
-		 -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 82,439 73,986
3,615 - -
3,615		 - 4,355
- - -
-		 - -
30,488 - 30,488 -
106,415 - -
106,415		 30,488

CCXX R1 accounts (SS)

14/01/2021

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on behalf of all
the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the charity’s
own use
B5 Liabilities
B3 Investment assets		 Signature
Creditors : short term
Cash in hand and bank
Details
Total cash funds
(agree balances with receipts and payments
account(s))
VAT refund
Details
Details
Bond account
Stocks and shares
Details
Details
Storage containers
Computers & office equipment		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
106,415
-
-
-
-
-
106,415
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
904
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
0
-
0
-
-
-
-
Fund to which
asset belongs
Cost (optional)
0
-
0
-
-
Fund to which
liability relates
Amount due
(optional)
62
-
-
-
Print Name
Andrew Charles Smith
Ian Bendall		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
When due
(optional)
Date of
approval
Andrew Charles Smith
Ian Bendall

CCXX R2 accounts (SS)

14/01/2021

2

Independent examinerfs report to the trustees of Industrial Railway Society Charity I report to the trustees on my examination of the accounts of the Industrial Railway Society Charity for the year ended 31. December 2020. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my exi2mination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to 4<thlieve that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the. accounts to be reached. Signed.. Name.. David Kitching Address.. 30 Carleton Road, Poynton, Cheshire. SK12 1TL Date.. 30" August 2021