## **Trustees� Annual Report for the period From 1[ s� ] January 2020 To 31[ s� ] Dec 2020** **Charity name: Sustainable Charlbury CIO** ## **Charity registration number: 1177404** ## **Objecti�es and Acti�ities** ||SORP ���������|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|P��� 1.17|The objec�s of S�s�ainable Charlb�r� are �o promo�e �he
ad�ancemen� of en�ironmen�al pro�ec�ion or
impro�emen� for �he benefi� of �he p�blic in par�ic�lar
b�� no� e�cl�si�el�� �i�hin �� miles of Charlb�r� OX�
�EW� b� promo�ing �he deplo�men� of s�s�ainable
energ�� promo�ing ed�ca�ion in clima�e change� red�cing
energ� demand and carbon emissions and making gran�s
�o s�ch organisa�ions as �he Tr�s�ees shall see fi� in order
�o promo�e and enco�rage �he de�elopmen� of a
s�s�ainable energ� s�s�em�| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|P��� 1.17 ���
1.19|For �he p�rposes of p�blic benefi�� �he ac�i�i�ies
�nder�aken b� �he Chari�� d�ring �he �ear �s�Jan�ar�
���� �o ��s�December ���� �ere limi�ed d�e �o �he
co�id pandemic� ho�e�er �e �ere able �o �nder�ake �he
follo�ing�
**Grants**
����� �as gran�ed �o The Ki�chen Garden People� This
allo�ed �hem �o ins�all pol� ��nnels so �he� co�ld gro�
prod�ce �ear ro�nd� �hich is �hen dis�rib��ed locall�
�hro�gh a �eg bo� scheme�
**Website De�elopment**
We de�eloped o�r �ebsi�e �s�s�ainablecharlb�r��org�
�hich incl�ded an online gran� applica�ion por�al�
allo�ing gran� applica�ions �o be s�bmi��ed allo�ing �s
�o adminis�er and �rack progress�| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|P��� 1.18|The �r�s�ees ha�e had regard �o �he g�idance iss�ed b�
�he Chari�� Commission on p�blic benefi��| **S���ainable Charlb�r� Tr���ee�� Ann�al Repor�** 1 �� 31 ��� 2020 ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP ���������|| |---|---|---| |Policy on grant making|P��� 1.38|Invitations for community environmental projects are
invited on an annual basis. Appropriately constituted
groups may submit an application for funding
assistance on projects that fall within the following
activities or similar in intent:
� Co-operation
� Education
� Energy
� Health
� State of Infrastructure
� Transport
� Biodiversity| |Policy on social investment
including program related
investment|P��� 1.38|| |Contribution made by
volunteers|P��� 1.38|| |Other||| |||| **S���ainable Charlb�r� Tr���ee�� Ann�al Repor�** 2 �� 31 ��� 2020 ## **Achie�ements and Performance** ||SORP ���������|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity�s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|P��� 1.20|� Award grant to Kitchen Garden People for
sustainable produce project
� Deliver our website including an online grant
application process.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|P��� 1.41|| |Performance of fundraising
activities against objectives
set|P��� 1.41|Sustainable Charlbury received grant funding of
�30,000 in the year from Southill Solar, a local
Community Investment Company, with the goal for
distribution to local projects in accordance with its
charitable objectives.
All activity in the year 2020 was reduced by the
restrictions imposed for Covid-19.| |Investment performance
against objectives|P��� 1.41|Sustainable Charlbury has no invested funds.| |Other||| |||| **S���ainable Charlb�r� Tr���ee�� Ann�al Repor�** 3 �� 31 ��� 2020 ## **Financial Re�ie�** |**Financial Re�ie�**||| |---|---|---| |Review of the charity�s
financial position at the end
of the period|P��� 1.21|A small deficit of �245 on unrestricted funds and a
remaining balance of �25,805 on restricted funds.| |Statement explaining the
policy for holding reserves
stating why they are held|P��� 1.22|No policy for holding reserves. Low risk savings
accounts currently attracting an interest rate of
0.01%.| |Amount of reserves held|P��� 1.22|None| |Reasons for holding zero
reserves|P��� 1.22|Minimal ongoing expenses and an expectation of
quick distribution of grant funding that was not
possible in 2020.| |Details of fund materially in
deficit|P��� 1.24|Small deficit as a consequence of cash flow. The
costs of IT expected to be covered by grant income
from the local Town Council (due May 2021).| |Explanation of any
uncertainties about the
charity continuing as a going
concern|P��� 1.23|There are no uncertainties about the charity
continuing as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity�s principal
sources of funds (including
any fundraising)|P��� 1.47|Southill Solar| |Investment policy and
objectives including any
social investment policy
adopted|P��� 1.46|| |A description of the principal
risks facing the charity|P��� 1.46|| |Other||| |||| **S���ainable Charlb�r� Tr���ee�� Ann�al Repor�** �� 31 ��� 2020 4 ## **Structure, Go�ernance and Management** |Description of charity�s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|P��� 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|P��� 1.25|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|P��� 1.25|Appointed by Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction P��� 1.51 and training of trustees The charity�s organisational structure and any wider P��� 1.51 network with which the charity works The Curiosities Company � Simon Warrick Relationship with any P��� 1.51 related parties Other ## **Reference and Administrati�e details** |Charity name|Sustainable Charlbury| |---|---| |Other name the charity uses|SusCha| |Registered charity number|1177404| |Charity�s principal address|Sharenergy, The Pump House, Coton Hill, Shrewsbury, SY1 2DP| **S���ainable Charlb�r� Tr���ee�� Ann�al Repor�** �� 31 ��� 2020 5 ## **Names of the charit� trustees �ho manage the charit�** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**T����ee �a�e**|**Office (if a��)**|**Da�e� ac�ed if ��� f�� �h�le �ea�**
**Na�e �f**
**�e���� (��**
**b�d�) e��i�led**
**�� a���i��**
**�����ee (if**
**a��)**| |---|---|---|---| ||Tim Crisp|Chair
Trustee|| ||Alice Brander|Treasurer|Retired Sept 2020| ||Gareth Epps|Trustee|Appointed 26 October 2020| ||Hugh Goyder|Trustee|Appointed 26 October 2020| ||Sean Hosking|Treasurer|Appointed 26 October 2020| ||Mark Luntley|Trustee|Retired Sept 2020| ||Liz Reason|Trustee|| ||Simon Warrick|Secretary|| ||Mark Gregory|Trustee|03 April 2020
Appointed 26 October 2020| ||Katherine Lucus|Trustee|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| � Corporate trustees names of the directors at the date the report was approved **Di�ec��� �a�e** None Name of trustees holding title to property belonging to the charity |**T����ee �a�e**|**Da�e� ac�ed if ��� f�� �h�le �ea�**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** **S���ainable Charlb�r� Tr���ee�� Ann�al Repor�** 6 �� 31 ��� 2020 |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity�s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity�s own assets|| ## **Additional information (optional) Names and addresses of ad�isers (Optional information)** |**T�pe of**
**ad�iser**
**Name**
**Address**|**T�pe of**
**ad�iser**
**Name**
**Address**|**T�pe of**
**ad�iser**
**Name**
**Address**|**T�pe of**
**ad�iser**
**Name**
**Address**| |---|---|---|---| ||None||| ||||| ||||| ||||| |**Name of chief e�ecuti�e or names of senior staff members (Optional information)**|||| ||None||| ||||| ## **E�emptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **S���ainable Charlb�r� Tr���ee�� Ann�al Repor�** �� 31 ��� 2020 � Declaratlons Tho trusloos d￿l*r* that th•y hav• approv•d th• tru•t••s' r•port abov•. Slgned on b•half of tho ¢harW$ tru•t•O1 Slgnaturo(s) Full namo(•) -wrnent fundB to whkh DètpS1 Collt lopODn• l¢)plk)Ml) F￿d to whlth Df.Id-,I CoBt lopODM lorthMI) B4 Assets retsined for th• clwrlty$ own u to whlch *Jnountdy• WI￿n l¢JpODNI B5 Llabllltl&8 S¥n8d by 0 t*hsWof all the tnJst8aS Skn8turn l>rmt Narna Date of approv&1 '7/%. CCXX R2 axounts (SS) 2010912021 CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusto•sI mombers of S bl s 7.4 ityJPfCLL c t4 Qt nKLPkJR x On accounts for the yéar endod Charity no lif any) 111140Y Set out on pagos cok*4 l acco￿15 I report lo Ihe trustees on my examination of the accounts of the above charity {'Ihe Trust"1 for the year ended Responsibilitles and basis of report As the chartys Irustees, you are responsible for the preparation of the accounts in accordance wtth the requirements of the Chartties Act 2011 {ihe Ad,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions gwen by Ihe Chanty Commission under se(Aion 14515){b) of the Act. Independent examIne￿$ statement appl￿8￿. Delete I l rfnot 8ppIic8ble I have completed my examination. I confinn that no material matters have come to my attention in ￿nnect￿n with the examination l0theTr￿I which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordan￿ with section 130 of the Charrt￿S Act., or the accounts did not accord with the accounting words., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no ¢oncerns and have come across no other matters in Connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. ' Please delete the words in the brdckets if they do not apply. Slgned: Name: qNJ fRIRH,Jori Relevant professional qualifi￿1110n{SI or body IER Oct 2018 (if any): Address: kl ILU- CLo£É fiLL8U Section B Disclosure Only complete il the examiner needs to highlight matenal matters of Con￿rn (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief detailg of any items that th• examiner wishes to disclose. IER Oct 2018